Team Administrator

Aon; City Of London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading global professional services firm is seeking a Team Administrator to support senior leaders in a dynamic and collaborative environment. This hybrid role involves managing complex calendars, organizing meetings, and ensuring effective communication across teams. The ideal candidate must possess exceptional organizational skills and a proactive approach to problem-solving. Join a supportive community and contribute to the success of our global operations.

Benefits

Comprehensive benefits package

Global Wellbeing Days

Flexible working style solutions

Qualifications

• Proven experience supporting senior leaders in a fast-paced corporate environment.
• Exceptional organizational and time management abilities.
• Ability to handle sensitive information with discretion.

Responsibilities

• Manage complex calendars and schedule meetings.
• Anticipate the needs of executives and solve problems.
• Prepare correspondence under tight deadlines.

Skills

Exceptional communication skills

Proficiency in Microsoft Office

Time management

Problem-solving

Interpersonal skills

Tools

Microsoft Outlook

Microsoft Teams

Microsoft PowerPoint

Microsoft Excel

Job description

Overview

Team Administrator – Are you a proactive, detail-oriented professional who thrives in a fast-paced environment? We are seeking a dynamic Team Administrator to support our Global Industry leader and play a key part in our team, ensuring every day runs seamlessly and efficiently. This is a versatile, hybrid role that offers the flexibility to work both virtually and in the office.

Aon is in the business of better decisions

At Aon, we shape decisions for the better to protect and enrich the lives of people around the world. As an organisation, we are united through trust as one inclusive team and we are passionate about helping our colleagues and clients succeed.

What the day will look like

• Manage complex calendars, schedule meetings, and coordinate travel with precision and foresight.
• Anticipate the needs of executives, solving problems before they arise and enabling them to focus on strategic priorities.
• Prepare correspondence, often under tight deadlines, partner with colleagues in several global locations.
• Serve as a trusted liaison between business leaders, clients, and internal teams, always maintaining confidentiality and professionalism.
• Organize events, meetings, and off-sites, ensuring every detail is executed flawlessly.
• Streamline office processes, implementing systems that boost productivity and organization.

What Makes You Stand Out

• Exceptional communication and interpersonal skills; you build relationships with ease.
• Tech-savvy, with mastery of Microsoft Office, virtual meeting tools, and travel platforms.
• A natural multitasker, you juggle competing priorities without missing a beat.
• Discreet, reliable, and committed to excellence in every task—big or small.

How this opportunity is different

This is a great opportunity to work for a super friendly and exceptional team!

This is your chance to become a valued asset to senior leaders at a global firm, develop your career, and be part of a collaborative, supportive community. No two days are the same. You’ll be trusted to take initiative, solve problems, and make decisions that keep the business moving forward.

Skills and experience that will lead to success

Proven experience supporting senior leaders in a fast-paced corporate environment, demonstrating exceptional organizational and time management abilities.

• Advanced proficiency with office technology and communication tools (such as Outlook, Teams, PowerPoint, and Excel), enabling seamless coordination of schedules, meetings, and documents.
• Strong interpersonal and communication skills, with the ability to build effective relationships across all levels of the business and represent executives professionally to internal and external stakeholders.
• High level of discretion and professionalism in handling sensitive information and confidential matters.
• Proactive problem-solving approach, with the flexibility to anticipate needs, adapt to changing priorities, and take initiative to ensure smooth business operations.

How we support our colleagues

In addition to our comprehensive benefits package, we encourage an inclusive workforce. Our agile environment allows you to manage your wellbeing and work/life balance, ensuring you can be your best self at Aon. We offer two Global Wellbeing Days each year and provide various working style solutions for our colleagues.

Our continuous learning culture inspires and equips you to learn, share and grow, helping you achieve your fullest potential. Aon values an innovative and inclusive workplace where all colleagues feel empowered to be their authentic selves. Aon is proud to be an equal opportunity workplace.

Aon provides equal employment opportunities to all employees and applicants for employment without regard to race, colour, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status. We welcome applications from all and provide individuals with disabilities with reasonable adjustments to participate in the job application, interview process and to perform essential job functions once onboard. If you would like to learn more about the reasonable accommodations we provide, please email [e-mail].

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