Team Administrator

Office Angels; City Of London; On-site; GBP 26,000 - 28,000; Full time

Job summary

A dynamic organization in the publishing industry is seeking a Team Administrator to ensure smooth communication across departments. This role offers hybrid working, 25 days of holiday, and a friendly team environment. You will manage logistics, support executives, and assist with invoicing processes. Ideal candidates are detail-oriented multitaskers with strong computer skills. Join a vibrant team where your contributions matter.

Benefits

25 days of holiday plus bank holidays

Regular social events

Flexible working options

Qualifications

• Diligent, hardworking, and sensible individual who thrives in a team environment.
• Ability to manage responsibilities with minimal supervision and autonomy.

Responsibilities

• Register attendees for conferences using Microsoft Dynamics CRM.
• Raising delegate and sponsorship invoices using Xero.
• Collaborating with the Accounts Manager to ensure accurate invoice data.
• Organising client entertainment days.

Skills

Strong computer skills

Attention to detail

Multitasking

CRM experience

Positive attitude

Tools

Microsoft Dynamics CRM

Xero

Job description

Overview

Join Our Client's Dynamic Team as a Team Administrator!

Salary: £26k-£28k

Hybrid: Mon-Fri / 9am-5pm

Based: Wandsworth

Are you ready to embark on an exciting journey in the global publishing and events industry? Our client, a vibrant and forward-thinking organisation with nearly 20 years of success, is looking for a Team Administrator to join their close-knit team.

Why Join Us

A Family Atmosphere: As a small company, they foster a friendly and collaborative culture. Many team members have been with them for over six years, and they focus on building lasting relationships.

Work-Life Balance: 25 days of holiday (plus bank holidays) and two additional days off during the Christmas period. Regular social events include summer and Christmas parties, lunchtime gatherings, and after-work drinks.

Flexible Working: This is a full-time role with hybrid working options to support work-life balance.

Your Role

As a Team Administrator, you will report to the Team Administration Manager and help ensure smooth communication across departments.

Your responsibilities will include:

• Registering attendees for conferences using Microsoft Dynamics CRM
• Raising delegate and sponsorship invoices using Xero accounting software
• Collaborating with the Accounts Manager to ensure accurate invoice data
• Writing delegate visa support letters (templates provided)
• Assisting with expense processing for key executives
• Sending weekly updates to the Head of Design with sponsor and partner logo changes
• Organising client entertainment days, including invitations and RSVPs
• Managing office logistics, such as supplies and cleanliness
• Handling low-volume calls and recognising spam
• Planning and organising summer and Christmas parties
• Covering for the Team Administration Manager during holidays
• Completing general administrative tasks as needed

What We're Looking For

• A diligent, hardworking, and sensible individual who thrives in a team environment
• A multitasker with a keen eye for detail
• Strong computer skills; CRM experience is a plus
• Ability to manage responsibilities with minimal supervision and autonomy
• A positive attitude and a willingness to contribute to a lively workplace

If you're excited about joining a dynamic team and making a difference in a collaborative environment, we want to hear from you!

Equal Opportunity

Our client is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities, and more. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.