Team Administrator

LJ Recruitment; Bristol; On-site; GBP 22,000 - 28,000; Full time

Job summary

A professional services firm in Bristol is looking for a detail-oriented Team Administrator to provide high-quality administrative and secretarial support. The successful candidate will manage diaries, schedule meetings, and coordinate travel arrangements while ensuring the team runs smoothly. This role requires strong organisational and IT skills, particularly in Microsoft Office, along with excellent communication abilities. Full training will be provided, making it ideal for those eager to develop their administrative expertise.

Qualifications

• GCSEs (or equivalent) at grade C / 4 or above in English and Maths.
• Previous office administration experience is desirable, though full training will be provided.
• Strong IT skills, particularly Microsoft Word, Excel, Outlook, and PowerPoint.
• Excellent communication and interpersonal skills.
• Strong organisational and time management abilities.
• Accuracy and attention to detail when handling confidential information.
• A proactive, flexible approach with a commitment to delivering outstanding service.

Responsibilities

• Provide efficient administrative support to fee-earners and the wider team.
• Manage diaries, schedule meetings, and coordinate conference calls and video meetings.
• Arrange travel, accommodation, and itineraries as required.
• Handle general office tasks such as printing, scanning, and filing.
• Prepare, proofread, and format documents and correspondence.
• Support internal and client events, including invitation management and attendee coordination.
• Assist with internal projects and ad hoc team initiatives.

Skills

Organisational skills

Communication skills

Interpersonal skills

Time management

Attention to detail

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Proficiency in Microsoft Outlook

Proficiency in Microsoft PowerPoint

Education

GCSEs or equivalent in English and Maths (grade C/4 or above)

Job description

We are seeking an organised and proactive Team Administrator to provide high-quality administrative and secretarial support within a busy professional services environment. This role is ideal for someone who enjoys working in a collaborative team, can manage multiple priorities, and takes pride in delivering excellent support to colleagues at all levels.

You'll play a key role in ensuring the smooth day-to-day running of the team, handling a wide range of administrative, organisational, and client-focused tasks.

Key Responsibilities

Administration & Organisation

Provide efficient administrative support to fee-earners and the wider team.

Manage diaries, schedule meetings, and coordinate conference calls and video meetings.

Arrange travel, accommodation, and itineraries as required.

Handle general office tasks such as printing, scanning, filing, and archiving, ensuring all documentation is accurate and up to date.

Support with file opening and closure procedures, maintaining records in accordance with company policy.

Document & Information Management

Prepare, proofread, and format documents and correspondence to a high professional standard.

Assist with typing tasks including digital dictation, copy typing, and document amendments.

Maintain team databases, client contact information, and other key records.

Update and manage internal systems and intranet pages as required.

Event & Project Support

Support internal and client events, including invitation management, RSVPs, and attendee coordination.

Assist with internal projects and ad hoc team initiatives, ensuring all administrative tasks are completed efficiently.

Coordinate the production of presentations, reports, and meeting materials.

About You

We're looking for a reliable and detail-oriented team player who enjoys supporting others and takes pride in maintaining high standards of work.

Skills & Experience

GCSEs (or equivalent) at grade C / 4 or above in English and Maths.

Previous office administration experience is desirable, though full training will be provided.

Strong IT skills, particularly Microsoft Word, Excel, Outlook, and PowerPoint.

Excellent communication and interpersonal skills.

Strong organisational and time management abilities, with the capacity to prioritise effectively under pressure.

Accuracy and attention to detail when handling confidential information.

A proactive, flexible approach with a commitment to delivering outstanding service