Team Admin Assistant!

Office Angels; City Of London; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading agency in financial services is looking for a skilled Administrative Assistant to provide support in record management, event coordination, office operations, and health & safety oversight. Candidates should have strong organizational skills and proficient communication abilities. This position offers a hybrid work arrangement of 4 days in the office and 1 day from home. Join a global organization and thrive in a dynamic work atmosphere!

Qualifications

• Proven experience in a similar administrative or office support role.
• Strong organizational skills and keen attention to detail.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to work independently and collaboratively within a team.

Responsibilities

• Maintain and monitor archiving systems.
• Prepare documentation for quarterly audits.
• Manage access control records.
• Arrange business travel and visa bookings.
• Support planning and execution of internal and external events.
• Cover reception duties and visitor management.
• Handle filing, data entry, and document management.
• Serve as a designated First Aider and Fire Warden.
• Oversee Display Screen Equipment (DSE) assessments.
• Assist in the distribution of sports tickets and event allocations.

Skills

Organisational skills

Attention to detail

Verbal communication

Written communication

Microsoft Office Suite proficiency

Team collaboration

Job description

Join Our Team as a Team Administrative Assistant! 🌟

Are you ready to take your career to the next level in the dynamic world of Financial Services? Our client, a leading provider in the industry, is looking for a skilled and enthusiastic Administrative Assistant to support their day-to-day operations. Join a team that connects clients to global markets and talent to opportunities!

About Us

With 4,300 employees and over 400,000 clients worldwide, our client is a Fortune 100, Nasdaq-listed organisation. We pride ourselves on innovation, human connection, and delivering world-class products and services to investors. Elevate your career while making a significant impact in global finance!

Nearest Station: Bank Station

Role Overview

As an Administrative Assistant, you will be an integral part of the team, ensuring smooth operations across various departments. Your responsibilities will include:

Key Responsibilities

Records Management & Audits

• Maintain and monitor archiving systems.
• Prepare documentation for quarterly audits.
• Manage access control records.

Travel & Event Coordination

• Arrange business travel and visa bookings.
• Support planning and execution of internal and external events.

Office & Facilities Support

• Cover reception duties and visitor management.
• Handle filing, data entry, and document management.

Health & Safety

• Serve as a designated First Aider and Fire Warden.
• Oversee Display Screen Equipment (DSE) assessments.

Additional Support

• Assist in the distribution of sports tickets and event allocations.
• Provide general administrative support across teams and projects.

Qualifications

• Proven experience in a similar administrative or office support role.
• Strong organisational skills and keen attention to detail.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to work independently and collaboratively within a team.

Work Arrangement

Hybrid - 4 days in office 1 day from home

Why You Should Apply

• Be part of a globally recognised organisation.
• Contribute to a team that values innovation and collaboration.
• Enjoy a dynamic work atmosphere where your skills will shine! 🌈

If you're ready to embrace this exciting opportunity and make a difference in the financial services industry, we want to hear from you!

Apply today! 🌟 Your next adventure awaits!

Please note this is being advertised by the Central London team!

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.