Talking Heads - YouTube Agency Operations & Project Manager

JobRack; United Kingdom; Remote; GBP 80,000 - 100,000; Full time

Job summary

A creative agency is looking for a YouTube Agency Operations & Project Manager to manage video projects and ensure timely delivery for clients. Candidates should have over 3 years of experience in project management, strong organizational skills, and a passion for YouTube. The role is fully remote with a salary between £2,500 and £3,000/month, plus benefits like 25 days of paid time off and growth opportunities.

Benefits

25 days of paid time off

Future profit-based bonus

Growth opportunities

Qualifications

• 3+ years of experience in project management.
• Exceptional organization and punctuality.
• Clear communicator (written and video).
• Strong attention to detail when reviewing video content.
• Genuine interest in YouTube and the creator economy.

Responsibilities

• Manage weekly YouTube video projects across all clients.
• Track deadlines and ensure all deliverables are met on time.
• Coordinate between editors, strategists, and clients for smooth execution.
• Review and approve final videos before delivery to maintain quality.
• Build and refine internal systems and workflows in Notion.

Skills

Organization

Punctuality

Communication

Attention to detail

Ownership of tasks

Tools

Notion

Premiere Pro

Photoshop

Job description

Keep YouTube projects running like clockwork!

£2,500–£3,000/month | Full-time | Fully Remote | UK hours

Hi there!

Hey, I’m Safwaan – I started Talking Heads after spending years working with some of the biggest names in YouTube – including Ali Abdaal, Max Fosh, Colin & Samir, Nischa and more.

I saw first‑hand how much impact strong titles and thumbnails + big video ideas can create viral videos and I wanted to bring that same magic to other entrepreneurs and creators.

At Talking Heads, we help clients grow their YouTube channels by producing high‑quality videos that don’t just look great – they actually build loyal audiences. Our current team of 6 people manages everything from strategy and creative direction to production and delivery. We care deeply about craft, consistency, and people – both our clients and our team.

We’re looking for a YouTube Agency Operations & Project Manager – someone who loves order, structure, and getting things done. You’ll be the person making sure nothing slips, everything runs on time, and our clients consistently receive amazing videos each week. You’ll bring clarity, follow‑through, and a sense of calm to a fast‑moving creative team.

Responsibilities

• 🎬 Manage weekly YouTube video projects across all clients
• 📅 Track deadlines and ensure all deliverables are met on time
• 💬 Coordinate between editors, strategists, and clients for smooth execution
• 🧠 Review and approve final videos before delivery to maintain quality
• ⚙️ Build and refine internal systems and workflows in Notion
• 🚀 Drive accountability across the team and make sure no task is left behind

The ideal person thrives in structure and precision. You’re the type who feels uneasy being even two minutes late, loves to‑do lists and colour‑coded calendars, and can’t leave loops open. You enjoy being the operational backbone – the one who keeps the machine running smoothly. You prefer a stable, well‑organized environment where your efficiency and follow‑through make a tangible impact every single day.

Working Hours

You’ll be working full‑time, UK hours, and ensuring our global team is moving efficiently overnight, ideally from 09:30 AM to 18:30 PM UK time with some flexibility.

To excel in this role, you need:

• ✅ 3+ years of experience in project management
• ✅ Exceptional organization and punctuality
• ✅ Comfortable driving accountability and following up with team members
• ✅ Clear communicator (written and video)
• ✅ Takes full ownership of tasks and delivers without micromanagement
• ✅ Strong attention to detail when reviewing video content
• ✅ Genuine interest in YouTube and the creator economy

Brownie points for:

• ⭐ Strategic thinking skills
• ⭐ Experience in client‑facing roles
• ⭐ Scriptwriting experience
• ⭐ Previous experience as a Personal Assistant
• ⭐ Previous experience in YouTube
• ⭐ Previous experience with Premiere Pro or Photoshop

What’s in it for you?

• 💰Salary: £2,500–£3,000/month*
• 🕒Full‑time: Fully remote
• 🏖️25 days of paid time off
• 🎯Future profit‑based bonus – to be discussed
• 🌍Flexible, remote working (work from anywhere)
• 📈Growth opportunities with access to courses, tools, and training to develop your skills

*Please note that this is a gross salary and that you are responsible for any tax‑related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

This is our typical hiring process – occasionally, it may include extra steps.

For this role, JobRack is partnering with Talking Heads to find their next hire. We’ll handle all the screening and testing, so they see only the best‑fit candidates – like you!

How to shine

• Read the role details carefully.
• Submit a thoughtful, high‑quality application.
• Stay responsive – we’ll keep you updated at every stage.

Important notes

• Apply only through JobRack; please don’t contact the company directly.
• We expect a respectful hiring experience – any disrespect means instant disqualification.
• This is a full‑time, primary role (no freelancing or second jobs).

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