Talent Acquisition Specialist - 12 month FTC

Arup; Newcastle upon Tyne; On-site; GBP 42,000 - 64,000; Full time

Benefits offered by this job

Private medical insurance

Life assurance

Income protection

Profit Share

Flexible benefits

Job summary

Arup is seeking a Talent Acquisition Specialist to manage recruitment for a defined portfolio, collaborating with hiring managers and People colleagues to attract diverse talent. You will handle screening calls, shortlist preparation, and offer/onboarding handovers within established processes.

You will build relationships, refine job descriptions, and use direct sourcing, LinkedIn Recruiter, and talent mapping to deliver high‑quality candidates while maintaining inclusive, timely communications.

Qualifications

• Experience delivering recruitment activity in a busy, deadline-driven in-house / RPO Engineering recruitment environment.
• Good stakeholder management skills and the confidence to communicate effectively with hiring managers, candidates and colleagues.
• Experience of candidate sourcing using methods such as direct search, Boolean search, LinkedIn Recruiter, talent mapping, referrals or market research.
• The ability to screen and assess candidates against agreed role requirements and provide clear information to hiring managers.
• Strong written and verbal communication skills, including producing clear and engaging job adverts, candidate communications and recruitment updates.
• Good organisational skills, attention to detail and the ability to prioritise and manage multiple vacancies and deadlines.
• Experience using applicant tracking systems and maintaining accurate recruitment information and records.
• An understanding of recruitment processes and an interest in contributing ideas that improve the candidate or hiring manager experience.
• A genuine commitment to inclusive hiring, accessibility and creating a fair recruitment experience for all candidates.

Responsibilities

• Manage recruitment activity for a defined portfolio of roles, supporting the recruitment lifecycle from requisition and vacancy briefing through to shortlist, interview, offer and onboarding handover.
• Build positive working relationships with hiring managers, People colleagues and wider stakeholders, providing guidance on recruitment processes, sourcing options, candidate availability and recruitment timelines, seeking support on more complex matters where appropriate.
• Review and develop job descriptions and adverts to ensure they are clear, inclusive, engaging and aligned with Arup’s tone and values.
• Use a range of sourcing approaches within established recruitment processes, including direct sourcing, LinkedIn Recruiter, talent mapping, referrals, internal mobility, job boards, social media and relevant talent communities.
• Identify, engage and screen potential candidates against agreed role requirements and capability expectations, presenting appropriately qualified candidates to hiring managers.
• Support the delivery of diverse and well‑screened candidate shortlists, providing clear candidate information and maintaining timely communication throughout the recruitment process.
• Help create an inclusive, accessible and candidate‑centred recruitment experience, including supporting reasonable adjustments during the recruitment process where required.
• Maintain accurate recruitment records and activity updates in Taleo and other relevant systems, ensuring information is complete, timely and suitable for reporting.
• Work closely with recruitment coordination, sourcing, People Services and mobility colleagues to provide a smooth and joined‑up recruitment experience for candidates and hiring teams.
• Follow agreed recruitment processes, policies and quality standards, identifying issues or opportunities for improvement and raising these with more experienced colleagues.
• Contribute to team recruitment activities, projects and process improvements while continuing to develop your own recruitment knowledge and specialist capability.

Skills

Sourcing & screening

Stakeholder management

Interviewing

Candidate screening

ATS / Taleo

Diversity & inclusion

Job descriptions

Tools

LinkedIn Recruiter

Boolean search

Talent mapping

Referrals

Job boards

Job description

Why Arup?

Arup's purpose, shared values and collaborative approach has set us apart for 80 years, guiding how we shape a better world.

Why Arup?

Arup's purpose, shared values and collaborative approach has set us apart for 80 years, guiding how we shape a better world.

Unleash your creativity and take your skills to new heights while working on business-critical projects. At Arup, we believe in empowering our people to produce work that sets the bar for quality. Our passionate team shares our values, and that’s why they love coming to work every day.

The Opportunity

As a Talent Acquisition Specialist, you will work with hiring managers, People colleagues and Talent Acquisition colleagues to attract, assess and hire diverse talent for roles that help us deliver work of real value to our clients, communities and members.

You will be responsible for delivering recruitment activity across a defined portfolio of roles, working within established recruitment processes and with guidance and support from more experienced Talent Acquisition colleagues where required.

This is an opportunity to develop your recruitment expertise while delivering end-to-end recruitment for a defined portfolio of vacancies in a fast-paced, collaborative and purpose-led environment. Experience in a structured in-house / RPO Engineering recruitment environment is essential.

You will be expected to organise and deliver recruitment activity effectively, maintain high standards of candidate and stakeholder communication and contribute to a consistent and inclusive recruitment experience. You will manage your day-to-day priorities independently while seeking guidance on more complex, sensitive or unfamiliar recruitment matters.

A typical day might include participating in a vacancy briefing with a hiring manager, reviewing a job description, sourcing candidates for a specialist role, conducting screening calls, preparing a shortlist, providing updates to hiring managers, coordinating recruitment activity with colleagues, supporting interview and selection activity, or progressing candidates through offer and onboarding stages.

As a Talent Acquisition Specialist, You Will

• Manage recruitment activity for a defined portfolio of roles, supporting the recruitment lifecycle from requisition and vacancy briefing through to shortlist, interview, offer and onboarding handover.
• Build positive working relationships with hiring managers, People colleagues and wider stakeholders, providing guidance on recruitment processes, sourcing options, candidate availability and recruitment timelines, seeking support on more complex matters where appropriate.
• Review and develop job descriptions and adverts to ensure they are clear, inclusive, engaging and aligned with Arup’s tone and values.
• Use a range of sourcing approaches within established recruitment processes, including direct sourcing, LinkedIn Recruiter, talent mapping, referrals, internal mobility, job boards, social media and relevant talent communities.
• Identify, engage and screen potential candidates against agreed role requirements and capability expectations, presenting appropriately qualified candidates to hiring managers.
• Support the delivery of diverse and well‑screened candidate shortlists, providing clear candidate information and maintaining timely communication throughout the recruitment process.
• Help create an inclusive, accessible and candidate‑centred recruitment experience, including supporting reasonable adjustments during the recruitment process where required.
• Maintain accurate recruitment records and activity updates in Taleo and other relevant systems, ensuring information is complete, timely and suitable for reporting.
• Work closely with recruitment coordination, sourcing, People Services and mobility colleagues to provide a smooth and joined‑up recruitment experience for candidates and hiring teams.
• Follow agreed recruitment processes, policies and quality standards, identifying issues or opportunities for improvement and raising these with more experienced colleagues.
• Contribute to team recruitment activities, projects and process improvements while continuing to develop your own recruitment knowledge and specialist capability.

Is this role right for you?

We are looking for a recruitment professional who enjoys building relationships, finding great candidates and delivering a positive and inclusive recruitment experience. Experience in a structured in-house / RPO Engineering recruitment environment is essential.

This role would suit someone with good practical recruitment experience who is comfortable managing multiple vacancies and recruitment activities within established processes and is looking to continue developing their sourcing, stakeholder management and recruitment expertise.

We would be interested to hear from you if you can demonstrate:

• Experience delivering recruitment activity in a busy, deadline-driven in-house / RPO Engineering recruitment environment.
• Good stakeholder management skills and the confidence to communicate effectively with hiring managers, candidates and colleagues.
• Experience of candidate sourcing using methods such as direct search, Boolean search, LinkedIn Recruiter, talent mapping, referrals or market research.
• The ability to screen and assess candidates against agreed role requirements and provide clear information to hiring managers.
• Strong written and verbal communication skills, including producing clear and engaging job adverts, candidate communications and recruitment updates.
• Good organisational skills, attention to detail and the ability to prioritise and manage multiple vacancies and deadlines.
• Experience using applicant tracking systems and maintaining accurate recruitment information and records.
• An understanding of recruitment processes and an interest in contributing ideas that improve the candidate or hiring manager experience.
• A genuine commitment to inclusive hiring, accessibility and creating a fair recruitment experience for all candidates.

What We Offer You

At Arup, we care about each member’s success, so we can grow together. Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

We also provide Private medical insurance, Life assurance, Accident insurance and Income protection cover. In addition, you’ll have access to flexible benefitsto help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.

Different People, Shared Values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact [e-mail] to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process

To understand what to expect next, please visit https://www.arup.com/careers/recruitment-process/.

Stay safe online – Arup will never ask for your bank details as part of our recruitment process.

Recruitment Agencies

We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on the list.