Talent Acquisition & Onboarding Administrator

thefutureworks; England; On-site; GBP 25,000 - 35,000; Part time

Job summary

A leading higher education group is seeking a highly organised Talent Acquisition & Onboarding Administrator in Coventry. This role involves supporting recruitment processes, ensuring compliance with HR guidelines, and providing exceptional customer service. The ideal candidate should have strong administrative experience, attention to detail, and proficiency in HR systems. This is a temporary position lasting 3-6 months with full-time hours, Monday to Friday.

Qualifications

• Proven administrative experience in a fast-paced environment.
• Strong communication skills at all levels.
• Understanding of HR and recruitment compliance requirements.

Responsibilities

• Deliver professional customer service to hiring managers and candidates.
• Support the end-to-end recruitment process including candidate communication.
• Manage pre-employment checks and maintain recruitment records.

Skills

Customer service

Attention to detail

Microsoft Office

Organisational skills

Interpersonal abilities

Tools

HR recruitment systems

Job description

We are recruiting for a highly organised and proactive Talent Acquisition & Onboarding Administrator to join a busy People Team within a leading higher education group. The successful candidate will be cross‑trained to support both Talent Acquisition (TA) and Onboarding activities, ensuring a seamless experience for candidates and hiring managers. This role requires exceptional customer service skills, accuracy, and the ability to manage high‑volume administrative processes efficiently.

Key Responsibilities

• Deliver professional and proactive customer service to senior leaders, hiring managers, and candidates.
• Support the end‑to‑end recruitment process including job postings, interview coordination, and candidate communication.
• Prepare and issue offer letters, contracts, and onboarding documentation.
• Complete Right to Work checks using Amiqus, ensuring full compliance with legislation and internal policies.
• Manage pre‑employment checks such as references, DBS, and visa verification.
• Maintain accurate recruitment and onboarding records within HR and ATS systems.
• Liaise with internal departments to ensure smooth transitions from recruitment to onboarding.
• Contribute to process improvements and uphold data protection and compliance standards.

Person Specification

• Proven administrative experience in a fast‑paced, customer‑focused environment.
• Excellent attention to detail and organisational skills.
• Strong communication and interpersonal abilities at all levels.
• Proficient in Microsoft Office and computerised HR/recruitment systems.
• Understanding of HR and recruitment compliance requirements (Right to Work, GDPR, DBS).
• Flexible, adaptable, and able to work effectively as part of a team.

Location: Coventry onsite

Hours: Monday to Friday, 8:30am – 5:00pm (1‑hour lunch)

Contract: Temporary via thefutureworks (3‑6 months)

At thefutureworks, we are deeply committed to providing outstanding service while championing equality, diversity, and inclusion in every step of our recruitment process.

Each application is reviewed with care and attention to your unique experience, skills, and achievements.

If your application is shortlisted, a friendly member of our team will be in touch within 48 hours.

Previously registered with us? We'd love to hear from you – please feel free to get in touch directly about this opportunity.