Talent Acquisition Coordinator - 12 Month FTC

Smiths Detection Group; Hemel Hempstead; On-site; GBP 28,000 - 36,000; Full time

Job summary

Smiths Detection is seeking a highly organised Talent Acquisition Coordinator to support a major transformation programme across a multinational recruitment function. This 12-month fixed-term contract involves coordinating requisitions, onboarding contractors and managing agency partners to ensure a smooth, efficient hiring process.

You will act as a central point between Talent Acquisition, Hiring Managers and HR teams, maintaining accurate data, trackers and reports while delivering a

Qualifications

• Previous experience in Talent Acquisition, Recruitment Coordination, Resourcing, HR Administration or a similar coordination-focused role.
• Excellent organisational skills with the ability to manage multiple priorities simultaneously.
• Strong attention to detail and commitment to maintaining accurate data and documentation.
• Experience creating and maintaining trackers, reports and administrative processes.
• Strong communication and stakeholder management skills.
• Experience coordinating activities involving multiple stakeholders and dependencies.
• Proficiency with Microsoft Office, particularly Excel, Outlook and Teams.
• Comfortable working with recruitment systems, HR platforms or ATS.
• A proactive approach with the confidence to chase actions and drive progress.
• Ability to thrive in a fast-paced, evolving environment.
• Experience within a complex, multinational or matrix organisation.
• Previous experience using ATS and HR systems.
• Experience coordinating recruitment agency activity.
• Experience supporting contractor recruitment and onboarding.
• Exposure to transformation, change or high-volume recruitment programmes.

Responsibilities

• Raise and coordinate recruitment requisitions, ensuring information is complete, accurate and compliant with internal processes.
• Provide day-to-day administrative and coordination support across transformation recruitment activities.
• Monitor recruitment progress and ensure actions are followed through to completion.
• Maintain accurate recruitment records and documentation throughout the hiring lifecycle.
• Create and maintain central recruitment trackers to provide visibility of vacancies, requisition status, agency activity and onboarding progress.
• Produce regular updates and reports on recruitment activity, outstanding actions, risks and dependencies.
• Ensure recruitment data remains accurate, up to date and audit-ready.
• Act as a key point of contact for recruitment agency partners supporting transformation hiring.
• Coordinate agency engagement, communications and recruitment activities.
• Support the onboarding of new recruitment suppliers, ensuring all required documentation and processes are completed efficiently.
• Coordinate contractor onboarding activities, ensuring all necessary requirements are completed prior to start dates.
• Work closely with internal stakeholders to remove delays and ensure a smooth onboarding experience.
• Partner with Hiring Managers, HR teams, Talent Acquisition colleagues and external providers to ensure recruitment activity runs smoothly.
• Proactively follow up on outstanding actions and escape issues where required.
• Support a consistent and professional hiring experience across multiple functions and locations.

Job description

Every minute of every day, Smiths Detection’s threat detection and security screening technology helps to protect people and infrastructure, making the world a safer place.

Smiths Detection is a global leader in the development, manufacture and management of security and detection solutions designed to make the world a safer place. Our technology provides threat detection and screening solutions for customers in our key markets: aviation, ports and borders, defence, and urban security.

Our expertise spans 21 global offices, seven manufacturing sites and five R&D centres, with a global network of 3,500 dedicated colleagues contributing towards over 40 years at the frontline of advances in safety and security.

This results in careers built on variety and the opportunity to work on a range of state-of-the-art solutions, where you can develop your knowledge and experience every day.

Job Description

Smiths Detection is undergoing a significant transformation programme designed to strengthen our organisation, accelerate growth and position us for future success. As part of this journey, we are seeking a highly organised and proactive Talent Acquisition Coordinator to support the delivery of recruitment activity across the Detection Transformation Plan.

This is a 12 month FTC but it has potential to become a permanent role in the future.

This is an excellent opportunity for someone with recruitment, resourcing, talent acquisition or HR coordination experience who thrives in a fast-paced environment and enjoys bringing structure, organisation and efficiency to complex hiring programmes.

You will act as a central point of coordination between Talent Acquisition, Hiring Managers, HR teams and external recruitment partners, ensuring recruitment activity is managed effectively from requisition through to onboarding and closure.

What You'll Be Doing

Recruitment Coordination & Administration

• Raise and coordinate recruitment requisitions, ensuring information is complete, accurate and compliant with internal processes.
• Provide day-to-day administrative and coordination support across transformation recruitment activities.
• Monitor recruitment progress and ensure actions are followed through to completion.
• Maintain accurate recruitment records and documentation throughout the hiring lifecycle.

Recruitment Tracking & Reporting

• Create and maintain central recruitment trackers to provide visibility of vacancies, requisition status, agency activity and onboarding progress.
• Produce regular updates and reports on recruitment activity, outstanding actions, risks and dependencies.
• Ensure recruitment data remains accurate, up to date and audit-ready.

Agency Management & Coordination

• Act as a key point of contact for recruitment agency partners supporting transformation hiring.
• Coordinate agency engagement, communications and recruitment activities.
• Support the onboarding of new recruitment suppliers, ensuring all required documentation and processes are completed efficiently.

Contractor Onboarding

• Coordinate contractor onboarding activities, ensuring all necessary requirements are completed prior to start dates.
• Work closely with internal stakeholders to remove delays and ensure a smooth onboarding experience.

Stakeholder Engagement

• Partner with Hiring Managers, HR teams, Talent Acquisition colleagues and external providers to ensure recruitment activity runs smoothly.
• Proactively follow up on outstanding actions and escape issues where required.
• Support a consistent and professional hiring experience across multiple functions and locations.

Why Join Smiths Detection?

This role offers the opportunity to play a key part in one of the most significant hiring programmes within Smiths Detection. You'll gain exposure to senior stakeholders, global recruitment activity and large-scale transformation initiatives while developing your expertise within a collaborative and supportive Talent Acquisition team.

If you are a highly organised recruitment professional who enjoys coordinating complex processes, building relationships and ensuring exceptional hiring experiences, we'd love to hear from you.

Qualifications

• Previous experience in Talent Acquisition, Recruitment Coordination, Resourcing, HR Administration or a similar coordination-focused role.
• Excellent organisational skills with the ability to manage multiple priorities simultaneously.
• Strong attention to detail and commitment to maintaining accurate data and documentation.
• Experience creating and maintaining trackers, reports and administrative processes.
• Strong communication and stakeholder management skills.
• Experience coordinating activities involving multiple stakeholders and dependencies.
• Proficiency with Microsoft Office, particularly Excel, Outlook and Teams.
• Comfortable working with recruitment systems, HR platforms or Applicant Tracking Systems (ATS).
• A proactive approach with the confidence to chase actions and drive progress.
• Ability to thrive in a fast-paced, evolving environment.
• Experience within a complex, multinational or matrix organisation.
• Previous experience using ATS and HR systems.
• Experience coordinating recruitment agency activity.
• Experience supporting contractor recruitment and onboarding.
• Exposure to transformation, change or high-volume recruitment programmes.

Additional information

Join us and we’ll help build your career, with excellent training and opportunities for career growth across the business, both locally and globally. You’ll experience an inclusive environment, with strong leadership and a focus on safety and wellbeing. You’ll also have the flexibility to choose from a wide range of benefits to suit your lifestyle, offering you and your family support from a health and wellbeing, financial and lifestyle perspective.

Join us and work for a world-leader, with the benefits and training to reward your dedication and skills. Be part of a team where we are making the world a safer place.

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.

At no time during the hiring process will Smiths Detection, nor any of our recruitment partners ever request payment to enable participation – including, but not limited to, interviews or testing. Avoid fraudulent requests by applying jobs directly through our career’s website.