Talent Acquisition Coordinator

LifeArc; Greater London; Hybrid; GBP 36,000 - 48,000; Full time

Job summary

LifeArc in London is seeking a Talent Acquisition Coordinator for a 12-month interim role with hybrid working (3 days in the office). You will support recruitment and onboarding, coordinate campaigns, and liaise with hiring managers to ensure a smooth candidate experience.

You will administer the ATS, manage candidate communications, prepare interview packs, support pre-employment checks, and help maintain recruitment metrics for HR leadership.

Qualifications

• Experience in a fast-paced in-house talent acquisition team
• Strong organisational and administrative skills
• Experience at all stages of the end-to-end recruitment process
• Excellent communication and interpersonal skills
• Extensive experience scheduling interviews and coordinating recruitment logistics
• High attention to detail and ability to handle confidential information
• Proficiency with Microsoft Office, ATS and HRIS
• Knowledge of UK employment practices
• Experience in Life Sciences, pharma, biotech, charity, or not-for-profit organisations
• Educated to A-level standard or equivalent with recruitment/HR experience

Responsibilities

• Coordinate end-to-end recruitment processes for multiple roles across the organisation
• Act as ATS administrator and maintain recruitment records
• Manage recruitment inbox and triage queries
• Schedule interviews and coordinate logistics between candidates and panels
• Ensure timely communication and positive candidate experience
• Prepare interview packs, documentation and evaluation templates
• Coordinate interview feedback for candidates
• Manage on-site interview logistics and right-to-work checks
• Prepare and send offers via DocuSign
• Coordinate pre-employment checks with third-party provider
• Coordinate onboarding for new hires including contracts and materials
• Liaise with line managers to ensure smooth induction
• Maintain recruitment metrics and reporting for HR leadership
• Provide guidance on recruitment processes and policies
• Support diversity and inclusion initiatives
• Provide general admin support to People Team
• Be the contact for admin issues in Talent Acquisition
• Raise POs for recruitment invoices
• Onboard new recruitment suppliers/agencies

Skills

Organisation

Communication

ATS / HRIS

MS Office

SharePoint

Docusign

Life Sciences experience

End-to-end recruitment

Interpersonal skills

Education

A-levels or equivalent

HR training

Tools

SharePoint

Docusign

HRIS

ATS (Applicant Tracking System)

Microsoft Office

Job description

Job Title: Talent Acquisition Coordinator
Location: London

Job Type: 12 month interim position, with hybrid working (3 days in the office required)

We are particularly keen to see candidates who are immediately available, or on short notice periods.

Are you passionate about making life science life changing and delivering impact for patients? We want to hear from you.

About the role:

The Talent Acquisition Coordinator plays a key role in supporting the organisation’s recruitment and onboarding activities. This role ensures the effective running of an efficient, professional, and inclusive recruitment process that attracts high-quality candidates aligned with the organisation’s mission and principles.

The postholder will be based in London, working closely with the Talent Acquisition Managers and HR operations to coordinate recruitment campaigns, liaising with hiring managers, managing candidate communications, supporting onboarding processes, and preparing new starter documentation.

This is a 12 month interim position and is a great opportunity to contribute to a fast paced recruitment environment and have an impact in a purpose driven organisation.

About you

Key responsibilities include:

Coordinate the end-to-end recruitment processes for multiple roles across the organisation, including Industrial placement appointments

Be the systems administrator for the Applicant Tracking System (ATS) and maintain accurate recruitment records

Manage and triage the recruitment inbox, managing any queries that do not require escalating

Schedule interviews and coordinate logistics between candidates, Talent Acquisition Managers and hiring panels

Ensure candidates receive timely communication and a positive recruitment experience

Prepare interview packs, documentation, and evaluation templates as required

Coordinate interview feedback for candidates

Manage logistics for on-site interviews, preparing meeting rooms and taking the right to work checks

Prepare and send offers to successful candidates via Docusign

Coordinate pre-employment checks such as references, right-to-work checks, and background screening, working with our third-party provider, Zinc

Coordinate onboarding processes for new hires, ensuring contracts, documentation, and onboarding materials are completed and issued in a timely manner

Liaise with line managers to ensure smooth induction arrangements

Maintain recruitment metrics and work with the HR Data Analyst to prepare recruitment reports for HR leadership on a monthly and quarterly basis

Provide guidance on recruitment processes and organisational policies where required

Support the compliance of recruitment practices in line with organisational policies and relevant employment legislation, data protection and retention regulations

Support initiatives to improve recruitment processes, diversity, candidate experience and reasonable adjustments

Provide ad-hoc general administrative support to the wider People Team, including HR Operations and the Centre of Excellence as and when required

Be the point of contact for all admin related issues for the Talent Acquisition Team

Raise POs for new recruitment related invoices

On board new recruitment suppliers/agencies, working closely with our procurement and governance colleagues

Essential experience required:

Previous experience of working in a fast paced, delivery focussed in-house talent acquisition team

Strong organisational and administrative skills with the ability to manage multiple tasks simultaneously

Experience of working at all stages of the end to end recruitment process

Excellent communication and interpersonal skills

Extensive experience of scheduling interviews and coordinating recruitment logistics

High attention to detail and ability to maintain confidential information

Proficiency with Microsoft Office, Applicant Tracking Systems and HRIS

Proficiency with SharePoint and Docusign

Commitment to providing an inclusive and exceptional candidate and hiring manager experience

Experience of working in Life Sciences, Pharmaceuticals, Biotech, charity, or not-for-profit organisation

Knowledge of UK employment and recruitment practices

Education:

Educated to A‑level standard or equivalent, with demonstrable experience in recruitment or HR administration. Relevant vocational qualifications or HR training would be an advantage

Skills & abilities:

Strong commitment to the organisation’s mission and principles

Collaborative and service-oriented approach

Ability to work independently and proactively, and at pace

Professional and compassionate approach when engaging with candidates

Able to work with ambiguity, and see change as an opportunity

Strong attention to detail

Can do attitude with a delivery focussed mindset

Excellent written and verbal communication skills, comfortable to work at all levels within the organisation

About us:

LifeArc is a not-for-profit life science organisation, leading the way for change in rare diseases in the UK and supporting promising initiatives in global health. We seek out research in areas of unmet need that has great potential, providing support to help it become breakthroughs that change lives.

What we can offer you:

Focused on finding life changing solutions for underserved patients, our people thrive in an inclusive, and supportive environment that prioritises their health and wellbeing. Our multidisciplinary approach guarantees our people growth opportunities, while our culture of innovation and collaboration drives the impact we make delivering on our purpose of ‘putting patients at the centre of everything we do’.

LifeArc is committed to making our recruitment practices as inclusive as possible and developing a culture that values differences. As a Disability Confident Employer, we guarantee an interview to candidates with a disability or long-term health condition who meet the essential criteria for the role.

Please note thatin certain situations, such as high volumes of applications, it may not be practical to interview all eligible candidates. In these cases, we may need to select those who best meet the essential criteria. (At LifeArc, the Disability Confident Scheme’s ‘minimum criteria’ is referred to as ‘essential criteria’).

Salary will be determined by qualifications and experience along with other exceptional benefits. Because we understand everyone has different requirements, our flexible benefits allow you to choose those which are important to you. Our pension scheme offers employer contributions of up to 12%, private health insurance, and annual leave of 31 days PLUS bank holidays.

Don’t meet every single requirement? Studies have shown that women and people from minority ethnic backgrounds, for example, are less likely to apply to jobs unless they meet every single qualification. At LifeArc we are dedicated to building a diverse, inclusive, and authentic workplace, so whatever your background or lived experience, if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. Our top priority is finding the best candidate, and you may be just right for this or other roles.

We all have potential. At LifeArc, you’ll discover what you can really do with it.

At LifeArc, we commit to advancing equal opportunities and building a diverse workforce by ensuring a fair, inclusive, and accessible recruitment experience for all. We employ individuals based on their suitability for the work to be performed and their potential for development, regardless of age, sex, race, colour, nationality, ethnic or national origin, disability, marital status, pregnancy or maternity, sexual orientation, gender reassignment, religion, or belief. Our commitment to equity, diversity and inclusion includes creating a culture where everyone feels they belong, is valued for who they are and has the opportunity to translate their potential.

We want every candidate to do their very best. If you require special assistance or reasonable adjustments, please be sure to let us know in advance what will be most useful for you and / or to discuss your needs.

Our Equity, Diversity & Inclusion statement can be found here .

Please note we are actively recruiting, and the closing date may be brought forward if we find the right person for this role.