Talent Acquisition Coordinator

DRW; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A global trading firm in the City of London seeks a Talent Acquisition Coordinator to manage interview scheduling and provide administrative support in the recruitment process. Candidates should have at least 1 year of administrative experience, strong organizational skills, and proficiency with scheduling tools. This role focuses on ensuring a smooth and positive experience for both candidates and internal teams.

Qualifications

• Minimum of 1 year's administrative experience in a corporate office setting.
• Experience in scheduling, coordination, or administrative role ideally within HR or recruiting.
• Ability to manage multiple tasks simultaneously and adapt in a fast-paced environment.

Responsibilities

• Schedule interviews ensuring a positive candidate experience.
• Act as a liaison between candidates, recruiters, and hiring managers.
• Provide administrative support to recruiting and talent operations teams.

Skills

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

Ability to multitask

Tools

Microsoft Outlook

Applicant Tracking Systems

Basic reporting tools

Job description

Overview

DRW is a diversified trading firm with over 3 decades of experience bringing sophisticated technology and exceptional people together to operate in markets around the world. We value autonomy and the ability to quickly pivot to capture opportunities, so we operate using our own capital and trading at our own risk.

Headquartered in Chicago with offices throughout the U.S., Canada, Europe, and Asia, we trade a variety of asset classes including Fixed Income, ETFs, Equities, FX, Commodities and Energy across all major global markets. We have also leveraged our expertise and technology to expand into three non-traditional strategies: real estate, venture capital and cryptoassets. DRW is a place of high expectations, integrity, innovation and a willingness to challenge consensus.

As a Talent Acquisition Coordinator, you’ll play a key part in the candidate experience by managing the coordination of interviews for our internal recruiters, supporting various recruiting administrative tasks, and ensuring smooth communication between candidates and internal stakeholders to ensure a positive experience for candidates, hiring managers and recruiters. This role supports all activities leading up to/prior to an offer in the recruiting process.

What you’ll do in this role

• Schedule interviews between candidates and hiring teams across various departments, ensuring timely coordination and positive candidate experiences.
• Interface with candidates, co-workers, hiring managers, and third-party vendors to schedule and manage candidate interviews.
• Monitor both virtual and on-site interviews, including greeting candidates and communicating with interviewers and recruiters to ensure a timely and smooth interview experience.
• Act as a liaison between candidates, recruiters, and hiring managers to manage interview logistics, including virtual and onsite scheduling. This includes coordination and setup of technical interviews such as coding, project management, etc.
• Monitor interview and requisition processes in our recruiting ATS system (Greenhouse) and HR system (Workday).
• Maintain accurate and up-to-date interview schedules using internal systems and tools (e.g., Outlook, Applicant Tracking Systems).
• Provide administrative support to the recruiting and talent operations teams, including data entry, calendar management, and reporting.
• Assist candidates with expense reimbursement processes by guiding them through submission requirements and liaising with internal reimbursement systems and teams.
• Coordinate travel arrangements for candidates and book with the travel team.
• Generate and audit recruiting and employee activity/status reports; ensure accurate data entry for reporting.
• Support ad hoc projects and initiatives as needed, such as event planning, reporting, and process improvements.
• Support Super Day interview logistics and event coordination, including occasional weekend availability when events are scheduled on Saturdays.
• Present new hire welcome presentation sessions to introduce company culture, policies, and processes.
• Assist in the roster coordination of weekly new hire welcome presentation and orientation invites.
• Support candidates, hiring managers, and recruiters in the onboarding process, ensuring an overall positive onboarding experience. This includes collaborating with internal teams on logistics such as desktop support, compliance, and HR operations considerations.

Qualifications

• Have a minimum of 1 year’s previous administrative experience in a corporate office setting.
• 1+ years of experience in scheduling, coordination, or administrative role—ideally within HR, recruiting, or talent acquisition.
• Exceptional organizational skills and attention to detail.
• Strong communication and interpersonal skills, with a focus on delivering excellent service.
• Ability to manage multiple tasks simultaneously and adapt in a fast-paced environment.
• Proficiency with scheduling tools (e.g., Microsoft Outlook) and familiarity with Applicant Tracking Systems (ATS) preferred.
• Comfortable working with spreadsheets and basic reporting tools.
• Demonstrated ability to handle confidential information with integrity.