Systems Configuration and Automation Officer

UCL Eastman Dental Institute; Greater London; On-site; GBP 80,000 - 100,000; Full time

Job summary

A leading educational institution is seeking a Systems Configuration and Automation Officer to enhance and optimize its ERP and ESM systems. You will support system improvements, engage with users for training and documentation, and contribute to automation initiatives to streamline processes. The ideal candidate will have strong knowledge of these systems, excellent communication skills, and experience in training delivery. This role offers competitive benefits, including generous leave and a pension scheme.

Benefits

41 Days holiday

Defined benefit pension scheme

Cycle to work scheme

On-Site nursery

On-site gym

Discounted medical insurance

Qualifications

• Strong knowledge of ERP and ESM systems with end-to-end testing experience.
• Excellent communication and interpersonal skills for stakeholder engagement.
• Ability to deliver training and produce high-quality documentation.

Responsibilities

• Support ERP and ESM systems development and enhancements.
• Engage with users to identify system needs and improvements.
• Create training materials and manage testing phases.

Skills

Knowledge of ERP and ESM systems

Strong communication skills

Training delivery

Analytical skills

Organizational skills

Job description

About the role

As a Systems Configuration and Automation Officer, you will support the development, enhancement and optimisation of UCL’s Enterprise Resource Planning (ERP) and Enterprise Service Management (ESM) systems. Working closely with the Systems Configuration and Automation Manager, you will help define system requirements, coordinate testing, deliver system improvements, and support major organisational changes within the ERP environment.

A key aspect of the role involves engaging with system users and stakeholders to understand needs, identify improvements, and provide high-quality training and documentation. You will create training materials, deliver sessions, manage testing phases, and help ensure system processes, procedures and policies are aligned across the organisation.

You will also play a crucial role in championing automation and AI solutions, helping to streamline processes, reduce risk and enhance customer experience. The role contributes to UCL’s strategic drive toward more efficient, modern, and scalable professional services.

About you

You will bring strong knowledge and experience of ERP and ESM systems, with the ability to understand system requirements, undertake end-to-end testing, and identify opportunities for improvement. You are confident in analysing root causes, assessing impacts and articulating sustainable solutions.

You will be an excellent communicator with strong interpersonal skills, comfortable working collaboratively across departments and influencing stakeholders at all levels. You have experience delivering training, conducting training needs analyses and producing high-quality documentation in various formats.

Organised and methodical, you can prioritise effectively, balance competing demands, and meet deadlines while maintaining high standards of accuracy. You are proactive, flexible and committed to continuous improvement, aligned with UCL’s Ways of Working. A Lean Six Sigma Green Belt is desirable but not essential.

Above all, you bring curiosity, collaborative energy and a passion for using systems, automation and data to improve the way people work.

What we offer

As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below :

• 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days)
• Additional 5 days’ annual leave purchase scheme
• Defined benefit career average revalued earnings pension scheme (CARE)
• Cycle to work scheme and season ticket loan
• Immigration loan
• Relocation scheme for certain posts
• On-Site nursery
• On-site gym
• Enhanced maternity, paternity and adoption pay
• Employee assistance programme : Staff Support Service
• Discounted medical insurance