Systems Administrator (IMS)

Frimley Health NHS Foundation Trust; Slough; On-site; GBP 28,000 - 32,000; Full time

Job summary

A prominent healthcare provider based in the United Kingdom is seeking a skilled Systems Administrator (IMS) to enhance its Inventory Management System. The successful candidate will support various stakeholders across key locations and drive continuous improvements aligned with NHS priorities. Responsibilities include maintaining GS1 standards, fostering external partnerships, and managing supplier relationships. A minimum of 1 years experience in a data analysis role and relevant qualifications are required. This role offers a salary range of £28,859 to £31,670 per annum.

Benefits

Development opportunities

Flexible working patterns

Inclusive and disability confident employer

Qualifications

• Experience of at least 1 year in a systems or information/data analysis role.
• Demonstrable experience in advanced statistical and data analysis skills.
• Experience in inventory management or stock management systems.

Responsibilities

• Support GS1 standards within the Trust for procurement and inventory management.
• Develop and maintain relationships with various stakeholders.
• Drive integration and development of inventory systems for efficiency.

Skills

Advanced Statistical and data analysis skills

Risk assessment / analysis

Effective communication at senior level

Advanced IT skills including specialist software for stock control systems

Knowledge of calculating optimum reorder levels

Understanding of complexities of stock flow including lead times

Education

GCSE level or equivalent

Advanced Diploma from Chartered Institute of Purchasing and Supply (CIPS)

Relevant qualification in Inventory management or Supply Chain

Membership of Chartered Institute of Purchasing and Supply (CIPS)

Tools

Omnicell SupplyX

Job description

Are you ready to lead and inspire within a dynamic healthcare environment? NHS Frimley Health Foundation Trust is seeking a proactive and skilled Systems Administrator (IMS)to join our team at Frimley Park Hospital.

About the Role:As Systems Administrator (IMS), you will play a pivotal role in supporting and enhancing our Inventory Management System across our key sites. This supporting position demands a blend of strong organisational ability, excellent communication, motivational skills, and proficiency with IT systems. You will support and collaborate closely with Assistant Supply Chain Managers across our three main locations, driving continuous improvement in line with NHS priorities.

Main duties of the job

• Support the GS1 standards within the Trust, ensuring best practice in procurement and inventory management.
• Develop and maintain robust relationships across a wide network including Executive and Non-Executive Directors, Audit Committee members, Chiefs of Services, Associate Directors, budget holders, and wider Trust staff.
• Collaborate with external partners such as the Department of Health, NHS Improvement, NHS Supply Chain, Crown Commercial Services, NHS Commercial Solutions, and other procurement hubs.
• Support with supplier relationships at multiple levels, from National Sales Managers to local representatives, ensuring value and compliance in procurement activities.
• Drive integration and development of our inventory systems, promoting efficiency and adaptability in a fast-evolving healthcare sector.

About us

Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.

Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.

We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.

Person Specification

Qualifications

• Educated to GCSE level or equivalent
• Holder of Advanced Diploma from the Chartered Institute of Purchasing and Supply (CIPS) or similar appropriate professional institute to degree level or relevant qualification (such as Inventory management or Supply Chain qualifications)
• Member of Chartered Institute of Purchasing and Supply (CIPS)

Experience

• Experience (min 1 years) at a systems or information and data analysis role.
• Demonstrable experience of: - Advanced Statistical and data analysis skills - Risk assessment / analysis
• Experience in an Inventory Management System or stock management systems role or equivalent
• Experience of applying principles of change management

Skills & Knowledge

• In depth understanding of the principles of stock management including: -knowledge of calculating optimum reorder levels -understanding of the complexities of stock flow including lead times
• Ability to communicate effectively at senior level
• Demonstrable advanced IT skills including specialist software for stock control systems, mathematical, logical formulas and to generate accurate charts/graphs.
• Working knowledge of inventory management systems (especially Omnicell SupplyX)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£28,859 to £31,670 a yearPer annum incl HCAS