Sync Coordinator (Fixed Term)

Sony Music Publishing; Greater London; On-site; GBP 30,000 - 40,000; Full time

Benefits offered by this job

Inclusive and collaborative workplace

Modern office environment

Comprehensive benefits package

Professional growth opportunities

Job summary

A prominent music publishing company in Greater London is seeking a Sync Coordinator to manage licensing processes and assist with creative projects. The ideal candidate will have strong organizational skills and experience in the media industry. Responsibilities include assisting with artist clearances, liaising with songwriters, and managing relationships for licensing inquiries. This role requires attendance at events and proactive engagement with the music community, ensuring a vibrant synergy between creative and administrative tasks.

Qualifications

• Experience working as a music supervisor or within the media industry.
• Prepared to attend networking events and gigs outside of normal hours.

Responsibilities

• Manage licensing processes for the sync team.
• Assist with artist/writer clearances for various media sectors.
• Liaise with songwriters and artists on synchronization queries.

Skills

High levels of accuracy

Strong organization and prioritization skills

Good communication skills, written and verbal

Solid skills in Microsoft Office applications

Ability to work effectively with internal colleagues

Experience in client-facing roles

Ownership of industry contacts

Job description

At Sony Music Publishing (“SMP”), we believe every voice matters. We are the #1 global music publisher, advancing the artistry of the world’s greatest songwriters and composers for over 25 years. We keep songwriters at the forefront of everything we do, and design our suite of services to amplify opportunities, build connections, and defend their rights. Our roster benefits from an international team committed to providing support at every career stage. From classic catalogues to contemporary hitmakers, history is always being written. We are a part of the Sony family of global companies. Learn more about SMP here.

Why join Sony Music Group?

Here at Sony Music Group, we are shaping what’s next in a way that creates impact. Forging powerful new ideas at the heart of music, technology, and culture that entertain and move people.

This is your opportunity. Part of a global community, united by individual passion, rising to that challenge every day. Adapting at pace and supporting one another, inspired to influence the future. For the benefit of you, our people; our creators, our business, and wider society too.

Be a part of an organization that is creator first. Committed to fueling excellence and always imagining more, while fostering a supportive culture, one where we elevate each other and act responsibly.

About the Department

The UK Sync Department specialises in all aspects of music exploitation and administration, from Feature Films, TV, Advertising, Computer Games, Merchandising, and other new and emerging media.

About the Role

The main focus of this role is to facilitate the UK Sync team with all aspects of day‑to‑day licensing & creative work, ranging from contract drafting, quote system entry, international clearances, to contacting writer/artist management and ad‑hoc licensing & creative projects.

Additionally, the role will be tasked with managing the department’s relationship with the Stellar Songs catalogue (Joint Venture) through regular meetings, calls and coordinating day‑to‑day sync requests for their catalogue.

The role‑holder will be encouraged and expected to attend Sony artist gigs, as well as sometimes attending artist/management creative meetings as well as client meetings.

This role will report to the VP Licensing and VP Creative and will work with the Sync Manager to ensure that all licenses and invoices are drafted assisting the team to complete all set objectives and achieve budget.

What You’ll Do: (job responsibilities)

• To manage licensing process on behalf of other sync team members, including deal entry, license and invoice drafting
• Assisting with artist/writer clearances for media sectors including advertising, film festival, TV and corporate video
• Liaison with songwriters and artists over any synchronisation queries.
• Pitching, quoting and deal negotiation within Film Festival media sector
• Create synchronisation reports regularly for senior management and writers/artists.
• Create Pitch reports.
• Assisting with songwriter audits of sync activity
• Seeking approval for Gratis and low fee licensing requests (internal email communications)
• Assisting with urgent sync clearances obo VP Licensing and VP Creative
• Working with Senior Sync Manager on songwriter audits
• Attend industry events, client meetings, Sony artists/writer gigs and writer meetings.
• Data entry on licensing and pitching systems.
• Ad‑hoc duties as required.

Who You Are:

• High levels of accuracy.
• Strong organization and prioritisation skills
• Good communication skills, written and verbal.
• Ability to work effectively with internal colleagues across different departments and clients to ensure that projects and collaborations are successfully delivered.
• Solid skills in Microsoft Office applications, specifically Word/Outlook and PowerPoint.
• A passion for music and the industry.
• Experience of working as a music supervisor or within the media industry.
• Experience of working in a client‑facing role.
• Own network of industry contacts.
• Experience of data entry tasks & responsibilities.

The role‑holder should be prepared to attend networking events and gigs in their own time outside of normal office hours.

What We Give You:

Our many benefits have something for everyone!

• You join an inclusive, collaborative and global community where you have the opportunity to fuel the creative journey
• A modern office environment designed to foster productivity, creativity, and teamwork
• An attractive and comprehensive benefits package including medical, life & income protection coverage, interest free season ticket loans and an attractive pension offering
• Voluntary self‑funded benefits like dental, travel, critical illness cover and online per support, enhanced family‑friendly policies (maternity/paternity).
• We invest in your professional growth & development
• Employee Assistance Programme

As an active part of a culturally and socially diverse society, Sony Music Publishing’s aim is that our workforce is diverse and inclusive. Sony Music Publishing is an equal opportunity employer and supports workforce diversity. We employ, retain, promote and otherwise treat all employees and job applicants according to their merit, qualifications, competence and talent. We apply this policy without regard to any individual’s sex, race, religion, origin, age, sexual orientation, marital status, medical condition or disabilit