Supply Operations Administrator

HIJOBS; United Kingdom; Remote; GBP 25,000 - 35,000; Full time

Job summary

A leading workspace management company is looking for a reliable individual to join their Workspace Supply team. The role involves organising and fulfilling booking requests and ensuring a smooth workspace booking experience for customers. Applicants must have previous administrative experience and be detail-oriented. The position allows for flexible hours and is remote-based in the UK, with travel to Edinburgh required monthly.

Qualifications

• Previous experience in an administrative role is essential.
• Enjoys process driven administration tasks.
• Confident when dealing with stakeholders in different countries.

Responsibilities

• Act as a liaison between stakeholders to organise booking requirements.
• Collect and enter data in databases, maintain accurate records.
• Drive tidy and timely administration of databases and documents.
• Reconcile invoices and payment reports with the finance department.
• Report and present on monthly regional workspace usage.

Skills

Organised and detail oriented

Excellent communication skills

Good problem solving skills

Good tech literacy

Time management skills

Job description

We’re looking for a highly organised, reliable individual with an eye for detail to join our team. You’ll be joining our Workspace Supply team, supporting operations, through organising and fulfilling booking requests. If you enjoy process driven administrative work that you can get stuck into, we’d love to hear from you.

To view the full job spec and apply now, visit our Careers Page: https://desana.notion.site/careers-at-desana

About Desana

We power on-demand workspace for global enterprise companies.

A single platform for 1,000+ person companies to give their people access to workspace anywhere in the world, while unlocking ultimate real estate intelligence, speed and efficiency.

This means that

Global employers can implement agile workplace solutions that are informed by usage data, so that they can continuously assess whether their workspace strategies meet the needs of their business, people, and the planet.

We’re supporting companies like Microsoft, OpenAI, Nike, NetApp, Block, Yahoo!, Sonos, Elastic to:

• Improve their workplace experience.
• Reduce lease commitments at scale.
• Increase efficiency and reduce cost.
• Access flexible workspace on-demand.
• Build back better with data.

About the Job

We’re looking for a highly organised, reliable individual with an eye for detail to join our team. You’ll be joining our Workspace Supply team, supporting operations, through organising and fulfilling booking requests.

This role is crucial to providing a world class workspace booking experience for our customers, as well as helping to make sure everything runs smoothly behind the scenes. This includes supporting different areas of the business with organisational and administrative duties and assisting with bookings to ensure that our customers feel truly taken care of at every point of their journey.

If you enjoy process driven administrative work that you can get stuck into, we’d love to hear from you.

Location and Hours

Remote, based in the UK but we have a preference for central Scotland, based on the needs of the role and evolving team.

You can work your hours flexibly between 8am - 6pm, Monday to Friday. You will need to travel to Edinburgh at least once per month for in-person meetings.

You will be working predominantly in the GMT time zone.

Your Responsibilities

• Act as a liaison between stakeholders to organise and fulfil booking requirements as requested by our platform Users
• Collecting and entering data in databases and maintaining accurate records of both customer and company information
• Drive tidy and timely administration, ensuring all relevant databases, folders and docs are kept up to date and entirely accurate as per the department needs
• Reconcile invoices and payment reports, including liaising with our internal finance dept
• Report and present on monthly regional workspace usage
• Other administrative tasks as necessary
• Support the Workspace Supply team with other tasks as necessary

About You

• Previous experience in an administrative role is essential
• Enjoys process driven administration tasks
• Excellent communication and collaboration skills
• Extremely reliable
• Organised and detail oriented
• Good problem solving skills
• Good tech literacy including experience using Google Docs and Sheets
• Good time management skills
• Confident when dealing with stakeholders in different countries
• Based in and eligible to work in the UK
• Willing to undertake a background check prior to joining

To view the full job spec and apply now, visit our Careers Page: https://desana.notion.site/careers-at-desana