Supply Chain Coordinator

Mitie Cleaning & Hygiene Services; Gloucester; Hybrid; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Virtual GP

Salary Finance

Choices lifestyle platform

Up to five extra days' holiday

MiDeals discounts

Cycle-to-work

Life cover

Enhanced pension contributions

Mitie Matching Share Plan

Mitie Stars prizes

Job summary

Mitie Cleaning & Hygiene Services is seeking a Supply Chain Coordinator in Gloucester. Your role includes maintaining supplier documentation, reconciling statements, and setting up payment runs across currencies, while ensuring operational and commercial needs are met.

You will work in a hybrid setup from the Gloucester Head Office and/or home, coordinating with Project Managers and Procurement to keep data accurate and well filed. Strong Excel and communication are essential.

Qualifications

• Excellent communication skills, both written and verbal.
• Excellent organisational and time management skills.
• IT literate, including good working knowledge of Excel.
• Excellent attention to detail, sound problem-solving skills and analytical thinking.
• Ability to prioritise workload as per operational need.
• Ability to work to a timetable and meet deadlines.

Responsibilities

• Processing supplier documentation to correct contracts/projects.
• Portal logins - downloading and posting supplier documentation following approval.
• Ensuring supplier documentation agrees to purchase orders and query with the purchasing team & Project Managers when there are differences.
• Sorting and distributing supplier documentation and credit notes via email.
• Coding of supplier documentation and arranging sign off by department managers.
• Reconciling all supplier statements received in a timely manner to ensure the accuracy of financial reporting.
• Communicating with Project Managers to raise any supplier documentation queries in a prompt manner, by phone and email.
• Ensuring excellent electronic filing of supplier documentation.
• Working closely with the Procurement team.
• Processing expenses and credit card statements.
• Processing bank payments (multi-currency).
• Providing ad-hoc support to the business as and when required.

Skills

Communication skills

Organisation

Excel proficiency

Attention to detail

Time management

Prioritisation

Tools

Excel

Job description

Better places, thriving communities.

Job title: Supply Chain Coordinator

Based from: Gloucester

Reports to: Group Finance Manager

The Role

As a Supply Chain Coordinator, you will be responsible for supporting the maintenance and processing of supplier documentation, including reconciliation of statements and setting up payment runs. You will be responsible for ensuring operational and commercial requirements are met.

Duties And Responsibilities

• Processing supplier documentation to correct contracts/projects
• Portal logins - downloading and posting supplier documentation following approval
• Ensuring supplier documentation agrees to purchase orders and query with the purchasing team & Project Managers when there are differences
• Sorting and distributing supplier documentation and credit notes via email
• Coding of supplier documentation and arranging sign off by department managers
• Reconciling all supplier statements received in a timely manner to ensure the accuracy of financial reporting
• Communicating with Project Managers to raise any supplier documentation queries in a prompt manner, by phone and email
• Ensuring excellent electronic filing of supplier documentation
• Working closely with the Procurement team
• Processing expenses and credit card statements
• Processing bank payments (multi-currency)
• Providing ad-hoc support to the business as and when required

No job description can be entirely comprehensive, and the jobholder will be expected to adapt and carry out such other duties as may be required from time to time, on the understanding that they will be within the individual's remit and capability, and consistent with the status and responsibilities of the role within the business.

Person Specification

Essential

• Excellent communication skills, both written and verbal
• Excellent organisational and time management skills
• IT literate, including good working knowledge of Excel
• Excellent attention to detail, sound problem-solving skills and analytical thinking
• Ability to prioritise workload as per operational need
• Ability to work to a timetable and meet deadlines

Desirable

• Knowledge of supply chain processes
• Experience of multi-currency and language documentation
• Previous experience of working within construction industry

We are an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit and business need.

Working Conditions

Working from our open plan Gloucester Head Office and/or home (on a hybrid basis). This role requires working with company systems, using multiple screens and IT packages so the role is mainly desk based.

Group Compliance

As Part Of The Companies Compliance To The Health & Safety At Work Etc Act 1974, ISO9001 For Quality, ISO14001 For Environmental And ISO27001 For Information Technology, There Are Several Key Objectives That Are Issued Each Year Upon Management Review That We Expect All Staff To Work Towards In Order For The Company To Meet These Objectives And Include But Are Not Limited To

• Compliance to all legislative and British Standard requirements
• Compliance to associated accreditation bodies schemes from NSI, BAFE, LPCB, FIA and others as required
• Maximise customer satisfaction with the services provided by GBE Converge
• Working to reduce, renew and recycle any waste on and off our sites including our offices
• Protect the environment and ensure use of toxic materials is avoided where possible
• Work to best safe practice and ensure actions do not cause harm unto themselves or others
• Employees will not tamper with any issued PPE or plant machinery that it may cause harm unto themselves or others
• Ensure all minimum training requirement are met in compliance with the relevant ISO standards
• Ensure that any Information Technology ‘incidents' are effectively reported and resolved in a timely fashion (internally or externally)
• Maintain clear desk and screen at all times
• Compliance to ensure no deliberate breaches in security information and/ or systems

Our market-leading offering provides you with benefits that suit your lifestyle.

We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.

When you join us, we’ll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days’ holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!

We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).

We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there’s a chance to scoop a top prize of £10,000!

Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.

We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long‑term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments, changes or do anything differently during the recruitment process, please let us know by emailing at .

Since 1987, Mitie’s 84,000 employees have been maintaining companies globally. We are the UK’s leading facilities management and professional services company, and our clients range from household names in banking, critical government sites as well as hospitals and schools.

Join our Mitie Team.

Together our diversity makes us stronger.

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