Supply Chain Administrator

Torus; Liverpool; On-site; GBP 25,000 - 35,000; Full time

Job summary

A dynamic organization is looking for a proactive Supply Chain Administrator to join its Liverpool team. This full-time office-based role involves supporting supply chain operations, managing purchase orders, and ensuring efficient processes between internal teams and suppliers. Strong organizational skills, attention to detail, and experience in administrative support are essential, along with GCSE qualifications in Maths and English. The ideal candidate will be experienced in dealing with invoices and have strong Excel skills.

Qualifications

• Proven experience providing administrative support in a commercial environment.
• Ability to manage and analyse data effectively using Excel.
• Experience dealing with invoices is a must.

Responsibilities

• Support the Category Manager and Buyer with purchase orders.
• Monitor supplier compliance and manage invoice processing.
• Liaise with suppliers to resolve invoice queries.

Skills

Organizational skills

Attention to detail

Excellent written communication

Problem-solving abilities

Proficiency in Microsoft Office

Strong Excel skills

Education

GCSE in Maths and English

Job description

HMS, part of Torus Group, is looking for a proactive and organised Supply Chain Administrator to join our Liverpool team on a full-time, office-based basis at our Stonebridge office. This is an exciting opportunity to play a key role in ensuring the smooth running of our supply chain operations, helping to manage construction and maintenance materials for our customers. You will act as a central point of communication between internal teams and suppliers, ensuring orders, invoices, and deliveries are processed accurately and efficiently.

If you are detail-oriented, enjoy working in a fast-paced environment, and want to contribute to a team that delivers high-quality service across the business, this role could be perfect for you.

What You Will Be Doing:

• Support the Category Manager and Buyer in raising, reconciling, and receiving weekly consolidated purchase orders.
• Monitor and manage supplier and subcontractor purchase order compliance, ensuring invoices are processed accurately and on time.
• Work closely with the Accounts Payable team to register, reconcile, and process supplier invoices and credits efficiently.
• Liaise with suppliers to resolve invoice queries and ensure smooth payment processes.
• Manage the business mailbox and respond to email and telephone queries professionally.
• Maintain accurate records for compliance, quality assurance, and audit purposes.
• Support internal teams by preparing documents, spreadsheets, and reports as required.
• Assist with supplier account updates, quality checks, and internal audits.
• Participate in meetings to provide updates and support continuous improvement initiatives.

What We Are Looking For:

We’re seeking someone with strong organisational skills, attention to detail, and the ability to manage multiple priorities in a busy team environment. The ideal candidate will have:

• Proven experience providing administrative support within a commercial or contracting environment.
• Strong Excel skills, with the ability to manage and analyse data effectively.
• Experience within the construction industry would be advantageous.
• Experience dealing with invoices
• GCSE (or equivalent) in Maths and English.
• Strong IT skills, including proficiency in Microsoft Office.
• Excellent written and verbal communication skills.
• Flexible, proactive, and able to adapt to changing priorities.
• Experience within the construction industry would be advantageous.

Interview Process:

• The interview will be competency-based, assessing your technical skills, problem-solving abilities, and team collaboration. Interviews will take place at our Stonebridge office on Thursday 20th November and Friday 21st November.

Additional Information:

Each successful applicant will be required to complete the following pre-employment checks before a start date is agreed:

• Right to work verification
• Qualification certificate check
• 2x completed references
• Occupational Health Questionnaire – Fit For Work
• DBS check (if required for role)
• Completion of all new starter documentation including signed T&Cs

We reserve the right to close this advert early if we receive a sufficient number of applications.

REF-225 065