Supplies Assistant

Bupa; City of Westminster; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading health insurance provider is seeking a Supplies Assistant to ensure efficient stock management within their hospital. The role involves managing inventory, resolving discrepancies, and supporting various departments. Ideal candidates will demonstrate strong attention to detail, good organizational skills, and a customer service ethic. Benefits include health insurance, holidays, and a pension plan. This is a full-time position based in Westminster, London.

Benefits

25 days holiday

Bupa health insurance

Enhanced pension plan

Onsite gyms or local discounts

Flexible working arrangements

Qualifications

• Experience in stock management and supply chain processes is preferred.
• Ability to work effectively in a team and independently.
• Capability to handle inventory queries and manage workloads.

Responsibilities

• Provide efficient stock management service to all internal customers.
• Support teams in receiving and distributing supplies.
• Manage inventory issues and discrepancies appropriately.
• Communicate effectively with internal customers and teams.

Skills

Efficient stock management

Strong attention to detail

Good numeracy skills

Customer service ethic

Interpersonal skills

Organisational skills

Job description

Overview

As a Supplies Assistant you will provide an efficient and high-quality stock management service to all internal customers within the hospital with a "just in time" approach. You will provide supplies to the hospital departments, optimise stock levels maintained and always seek new ways to reduce on-site stock holding requirement.

Responsibilities

• Working within a team of Supplies Assistants across the hospital
• Supporting/Covering Theatre Inventory Assistant as and when required
• Signing for all deliveries into the stores department and provide a timely, accurate and efficient delivery service within the hospital
• Receipt, storage, issue, and distribution of all stock and non-stock items with appropriate use of manual and computerised system
• Matching delivery notes against orders and resolve any stock or delivery discrepancies
• Arranging for the return of goods which have been received faulty or damaged, or have been ordered in error, or are duplicate delivery
• Processing orders for main stores, hospital and theatres as required by Stores Supervisor/Inventory Manager
• Topping up hospital stock via manual top-up system
• Regularly cycle counting of stock in stores and hospital as required
• Stock rotation of shelf items in the main Stores, wards and other stock areas in the hospital as required
• Being responsible in ensuring all active stock lines have a correspondence bin location
• Identifying slow or non-moving stock to the Supervisor
• Liaising with Purchasing for any supplies that cannot be sourced from existing supplier contracts to minimise non-contract expenditure
• Dealing with day-to-day inventory queries for the hospital
• Supporting yearly external stock take and any updates because of the stock take
• To undertake any other ad hoc duties as requested by the Inventory Manager or Supervisor
• Adhering to corporate and hospital policies and procedures
• Assisting H&S officer and Inventory with MHRA Alerts for hospital stock
• Effective communication at the team level with good interpersonal skills and the ability to create strong supporting relationships with internal customers
• A systematic, organised approach to work
• Good numeracy skills and the drive to work with attention to detail
• The ability to manage their own workload to a consistently high standard and to work as part of a team or independently
• A strong customer service ethic
• Ability to own management of Stores stock and any other area in the hospital with stock by ensuring regular cycle counting and review of stock levels

Benefits

• Our benefits are designed to make health happen for our people. Viva is our global wellbeing programme and includes all aspects of our health - from mental and physical, to financial, social, and environmental wellbeing. We support flexible working and have a range of family-friendly benefits.
• Joining Bupa in this role you will receive the following benefits and more:
• 25 days holiday, increasing through length of service, with option to buy or sell
• Bupa health insurance as a benefit in kind
• An enhanced pension plan and life insurance
• Onsite gyms or local discounts where no onsite gym available
• Various other benefits and online discounts
• Why Bupa? We're a health insurer and provider. With no shareholders, our customers are our focus. Our people are all driven by the same purpose - helping people live longer, healthier, happier lives and making a better world. We make health happen by being brave, caring, and responsible in everything we do. We encourage all of our people to "Be you at Bupa", we champion diversity, and we understand the importance of our people representing the communities and customers we serve. That's why we especially encourage applications from people with diverse backgrounds and experiences. Bupa is a Level 2 Disability Confident Employer. This means we aim to offer an interview/assessment to every disabled applicant who meets the minimum criteria for the role. We'll make sure you are treated fairly and offer reasonable adjustments as part of our recruitment process to anyone that needs them.
• Time Type: Full time
• Job Area: Administration