Supplies Assistant

IPP Analytics Limited; Chelmsford; On-site; GBP 25,000 - 26,000; Full time

Benefits offered by this job

Contributory pension scheme

Generous annual leave entitlement

Flexible contract assignments across医院

Job summary

IPP Analytics Limited is seeking a Supplies Assistant to support the operation of medical laboratories across Essex, including Basildon, Southend, Broomfield and SYNLAB Essex HUB. The role involves managing stock, raising purchase orders, receiving deliveries, and assisting with lab waste and sterilisation procedures.

The position requires manual handling, stock control, and accurate data entry into the inventory system, with typical 7:30am–3:30pm weekday shifts.

Qualifications

• GCSEs (or equivalent) in English and Mathematics.
• Relevant warehouse, stores, logistics, or supplies experience may be accepted in place of formal qualifications.
• Stock control, logistics, or warehouse-related training/qualifications.
• Any other relevant vocational qualification.

Responsibilities

• Receive, unpack and distribute deliveries to appropriate laboratories and storage areas.
• Receipt stock into the computer using the inventory management system.
• Record stock consumption by scanning items into the inventory system.
• Monitor stock levels and place orders using the inventory system.
• Escalate issues to supervisor regarding orders and supplies.
• Replenish stocks across locations and dispatch goods to community sites.
• Perform stock counts and maintain stock rotation to minimise wastage.
• Transport forms, samples and items between wards and laboratories.
• Keep work environment clean and maintain safe waste handling.

Skills

Manual handling

Stock control

Attention to detail

Communication

Teamwork

Education

GCSEs English and Mathematics

Stock control / warehouse training

Vocational qualification

Warehouse / logistics experience accepted in place of formal qualifications

Tools

Inventory management software

Job description

Employer IPP Analytics Limited Employer type Private Sector Site Broomfield Hospital Town Chelmsford Salary £25,123 to £25,272 per annum depending on experience Closing 17/11/2026 23:59

Supplies Assistant

SYNLAB Pay Band 2

The place to work in pathology

We are looking fortop talentto join theUK’s leading and fastest growing pathology company – a scientific organisation with a clinical purpose.

Job overview

We are seeking a Supplies Assistant to support the efficient operation of our medical laboratories across multiple sites throughout Essex, this includes Basildon Hospital, Southend Hospital, Broomfield Hospital and SYNLAB Essex HUB.

As a Supplies Assistant, you will assist with the management of supplies for medical laboratories across multiple sites, including raising purchase orders, receiving and unpacking deliveries, recording and labelling items, shelving stock, and supporting regular stock counts. The role requires a practical, hands‑on approach and involves frequent manual handling activities, including lifting, carrying and moving stock, as well as using pallet trucks and roll cages to transport supplies safely around the laboratory sites. The role also involves assisting with the management and disposal of laboratory waste and supporting sterilisation processes in accordance with laboratory procedures and safety standards.

Main duties of the job

This role is responsible for ensuring the efficient management and distribution of laboratory supplies across the service. Duties include receiving and processing deliveries, maintaining accurate stock records using the inventory management system, monitoring stock levels, placing orders, and replenishing supplies to laboratories, wards, and community locations. The postholder will also support the preparation of blood culture packs, assist with laundry distribution, undertake housekeeping and waste disposal tasks, and help resolve stock‑related issues by escalating concerns when required.

The role requires excellent organisational skills, attention to detail, and a flexible approach to support the smooth day‑to‑day operation of laboratory services.

Working hours are Monday to Friday on a rota basis, with standard shifts of 7:30am to 3:30pm.

Working for our organisation

The Supplies Department supports the delivery of healthcare services by ensuring clinical and non‑clinical teams have access to the equipment, consumables, and essential products required for day‑to‑day operations. The team works closely with hospital departments, suppliers, and procurement colleagues to maintain stock availability, manage inventories, support cost‑effective purchasing, and ensure compliance with NHS policies and standards. The role contributes directly to patient care by helping maintain uninterrupted supply chains across multiple healthcare sites.

Detailed job description and main responsibilities

• To collect from hospital stores, and accept from couriers, deliveries of laboratory supplies. Unpack, and distribute to the appropriate laboratories and storage areas.
• To receipt stock into the computer using the inventory management software, print labels and label items to enable tracking.
• To assist in recording stock consumption by scanning items into the inventory management system.
• Monitor stock levels and place orders for supplies accurately and in good time using the inventory management system.
• To elevate any issues to the supervisor or manager to investigate and resolve problems with orders and supplies.
• To replenish stocks from main laboratory stores to several locations, including departments, wards, cupboards, fridges and phlebotomy trolleys, and to receive orders, pick pack and dispatch goods to community locations.
• Perform stock counts accurately and enter data to the inventory management system and maintain good stock rotation to avoid wastage. Occasionally participate in other audits.
• To transport request forms, blood samples, other samples, and other items between wards and departments, and laboratory specimen reception.
• To maintain levels of blood culture packs, ensuring there are adequate packs made up to meet demand.
• To undertake sterilisation procedures for laboratory equipment and waste.
• To operate, clean and maintain laboratory autoclaves (sterilisers) and other equipment.
• To ensure laundry (dirty laboratory overalls) is prepared for collection; unpack and distribute clean laundry.
• To collect and segregate bagged laboratory waste into the appropriate bins.
• Responsible for sealing and transporting large, wheeled waste bins to designated areas.
• To be able to organise own workload, along with immediate colleagues, with some supervision that will often be remote.
• Maintain cleanliness and tidiness of the working environment, this includes dealing with spillages and supporting the laboratories with waste management.
• Communicate effectively and professionally with immediate colleagues, laboratory teams, suppliers, delivery drivers and hospital colleagues.
• Responsible for cleaning and/or housekeeping tasks as needed, including removing clinical and other waste.
• Able to take telephone calls and pass messages onto relevant staff members.
• To be able to propose improvements to the systems and procedures.
• To assist in general duties within the department or laboratories, including moving heavy furniture and other items.
• Will be expected to complete any other tasks commensurate with the job role.

Person specification

Qualifications

• GCSEs (or equivalent) in English and Mathematics
• Relevant warehouse, stores, logistics, or supplies experience may be accepted in place of formal qualifications
• Stock control, logistics, or warehouse-related training/qualifications
• Any other relevant vocational qualification

Experience

• Experience working in a warehouse, stores, supplies, logistics, or stock management environment
• Experience receiving, storing, picking, packing, and distributing stock
• Experience managing stock levels, orders, and inventory systems
• Able to use phone, email, and basic computer systems
• Experience within a healthcare supplies or warehouse department
• Experience using stock control or inventory management systems

Skills

• Understanding of warehouse operations, stock control, and safe handling procedures
• Able to work in a fast‑paced environment and manage competing priorities
• Hard‑working, reliable, and willing to undertake physical duties
• Good communication and teamwork skills
• Attention to detail and ability to work accurately
• Understanding of confidentiality requirements where applicable
• Manual handling training or experience

Applications are welcomed from applicants with a disability. We can make reasonable adjustments and offer support and advice in a variety of ways throughout the application process. All applicants are welcome to apply regardless of age, disability, gender, marital status, race, nationality or ethnic origin, religion, or sexual orientation. Equality of opportunity is our policy.

Benefits

• Our Bank workers enjoy competitive market rates and flexible contract assignments across all of our sites, dependent on your availability and location.
• For our Permanent workforce we offer a competitive benefits package.

All employees are entitled to:

• Contributory pension scheme
• Generous annual leave entitlement

Safeguarding children and vulnerable adults. All employees have a responsibility for safeguarding children and vulnerable adults in the course of their daily duties and for ensuring that they are aware of the specific duties relating to their role.

Employer certification / accreditation badges

This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.