Sub Contractor Accounts Admin

TSG Building Services plc; Potters Bar; On-site; GBP 60,000 - 80,000; Full time

Job summary

A building services firm located in Potters Bar is seeking a candidate to manage subcontractor invoice processing. Responsibilities include verifying invoices, coordinating with contract managers, and ensuring compliance with payment procedures. The ideal candidate should have experience in invoice processing and strong attention to detail.

Qualifications

• Experience in processing subcontractor invoices for sole traders.
• Strong attention to detail.
• Competence in coordinating with contract managers.

Responsibilities

• Process subcontractor invoices for sole traders and field-based subcontractors.
• Log and record received agency invoices accurately.
• Coordinate with contract managers for approvals.

Job description

Subcontract Invoice Processing Responsibilities

• Ability to accurately process subcontractor invoices for sole traders.
• Competence in processing subcontractor invoices for field based subcontractors.
• Strong attention to detail when verifying information provided by contract managers.
• Ability to log and record all received agency invoices promptly and accurately.
• Skill in coordinating with contract managers to obtain approvals and assign costs to relevant jobs.
• Proficiency in processing agency invoices in line with company procedures.
• Capability in reconciling agency accounts with received statements and resolving discrepancies.
• Experience in preparing payment schedules for agencies, ensuring deadlines are met.
• Understanding of compliance requirements, ensuring all subcontractors hold valid public liability insurance.
• Ability to validate new subcontractors through HMRC systems and confirm all required onboarding documentation is complete.
• Competence in setting up and maintaining a fortnightly payment schedule for subcontractors.
• Knowledge of month-end processes, including managing labour-only invoice cut-offs.
• Skill in processing labour-only invoices and incorporating them into payment schedules.
• Confidence in liaising with contract managers to chase outstanding invoice information when required.
• Accuracy in allocating payments against invoices once payments have been made.