Studio Manager

FREEHAUS; City Of London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A design firm in London is seeking a full-time Studio Manager to manage office administration and provide essential support to Practice Directors. The ideal candidate should have strong communication, organisational, and financial skills, along with proficiency in Microsoft Office and Adobe Suite. The role entails overseeing HR requirements, scheduling, and supporting marketing efforts. A commitment to inclusivity and diversity is essential for the team culture.

Qualifications

• Experience in architecture/construction industry is advantageous.
• Experience with marketing/PR is preferred.
• Ability to support preparation of reports and written documents.

Responsibilities

• Manage general office administration and maintain office supplies.
• Oversee staff and HR requirements.
• Provide diary management support for Practice Directors.
• Support with bid-writing for project opportunities.
• Plan and organise office events.
• Support recruitment processes.

Skills

Excellent verbal and written communication

Organisational skills

Time management skills

Proficiency in Microsoft Office

Proficiency in Adobe Suite (InDesign & Photoshop)

Financial acumen

Ability to work independently

Tools

Xero

Hubdoc

Job description

Overview

08.10.25

Job Opportunity: Studio Manager

Freehaus is seeking a full-time Studio Manager to join our London team. The ideal candidate will possess excellent communication and administrative skills, playing a pivotal role in ensuring the seamless operation of our practice.

The role involves working closely as part of our ambitious team and supporting the whole practice with administration duties, particularly the practice Directors. This role will suit an ambitious, energetic individual with experience, attention to detail and a proactive attitude.

Responsibilities

• Manage general office administration, maintain office supplies, and handle day-to-day correspondence.
• Responsible for overseeing staff and HR requirements, ensuring effective coordination with external HR consultants.
• Provide diary management support for the Practice Directors.
• Provide comprehensive IT support by addressing staff queries and liaising with external IT software specialists to resolve office-related IT issues.
• Manage and monitor studio finances, including invoice tracking, payroll coordination, and collaboration with the accounting team.
• Administer expense management processes through Hubdoc and Xero, ensuring accuracy and compliance.
• Support with bid-writing for project opportunities.
• Maintain and update office policies and coordinate insurance and maintenance requirements.
• Assist with meetings, including scheduling, preparation, and documentation.
• Support marketing outputs such as social media campaigns and press releases.
• Maintain staff records in compliance with data protection policies and GDPR.
• Support Directors with performance reviews and employee relations.
• Plan, organise, and oversee office events to support team engagement and company culture.
• Greet clients, answer calls, and prepare meeting rooms for external visitors.
• Support recruitment processes, including job postings, candidate management, and onboarding.

Desirable experience/skills

• Excellent verbal and written communication, organisational and time management skills.
• Proficiency in Microsoft Office and Adobe Suite, in particular InDesign & Photoshop.
• Ability to work independently, prioritise tasks, and solve problems.
• Experience of architecture/construction industry would be advantageous.
• Experience with marketing/PR is preferred.
• The ability to support the preparation of reports, and other written documents.
• The ability to contribute to broader practice ambitions such as policy writing and bids.
• Financial acumen and the ability to prepare and interpret management reports.
• Proficiency in Xero and Hubdoc is advantageous.

About Freehaus

Freehaus is an equal opportunity employer and so we actively encourage applications from underrepresented groups. Candidates must be eligible to live and work in the UK. Salary commensurate with experience.

Freehaus and our team members are committed to diversity amongst our workforces. Our studio is built on mutual respect, united in a shared passion for design that makes a difference to everyday lives. We aspire to a workplace that is inclusive, and an environment in which each employee feels able to give their best. We are a London Living Wage employer and are a long-standing member of the London Practice Forum, committed to working to best practice as an ethical and sustainable employer.

Freehaus

freehausdesign.com

@freehausdesign

How to Apply

Please apply with your CV with two named referees, a short statement of interest, your salary expectations.

Early applications will be welcome. We would be looking for the successful candidate to start at the earliest opportunity.