Studio Coordinator

Hachette Learning Professional Development; City Of London; Hybrid; GBP 30,000 - 33,000; Full time

Job summary

A major UK publishing company is looking for a Studio Coordinator to oversee design projects within their dynamic team. The role involves managing workflows, maintaining design schedules, and ensuring timely delivery of design assets. The perfect candidate will have strong organizational skills, experience in project management, and proficiency in Excel. This position offers a competitive salary, generous benefits, and a flexible working model with office and homeworking.

Benefits

28 annual leave days

Private medical insurance

Dental insurance

Generous pension schemes

Cycle to Work scheme

Wide-ranging training library

Development programmes

Qualifications

• Knowledge of book design workflow.
• Comfortable multi-tasking in a fast-paced environment.
• Ability to build positive working relationships.

Responsibilities

• Oversee design processes to ensure timely delivery.
• Manage coverage and agenda for weekly meetings.
• Drive improvements in team efficiencies.

Skills

Strong organisational skills

Project management skills

Initiative

Problem-solving

Excel and Microsoft 365 proficiency

Basic knowledge of Photoshop

Job description

Overview

Headline is a division of Hachette, one of the largest publishing groups in the UK, with 10 publishing divisions and over 60 imprints. Everyone here is proud to be in the business of opening doors and minds.

Location: Carmelite House, 50 Victoria Embankment, London, United Kingdom, EC4Y 0DZ. Salary: £30,000-£33,000, dependent on experience (+bonus +benefits). Contact type: Full Time Permanent. Closing date: Sunday, 9th November 2025.

What you’ll be doing

We have an exciting opportunity for someone looking to take the next step in their career. As Studio Coordinator, you will hold a pivotal role in the design team, overseeing processes across Headline and Welbeck, ensuring covers are delivered on time and on budget. Acting as the go-to for queries, you will have a broad overview of all ongoing design work and will help to balance workloads and improve workflow. You will also be responsible for maintaining a high level of accuracy across Design data, including schedules on Biblio, budgets and invoices.

Responsibilities

• Setting priorities for the Design teams and driving the critical path
• Managing audio and second-format cover creation
• Creating agendas and minutes for the weekly Cover meetings
• Dealing with reprint and third-party rights requests
• Ensuring invoices are paid on time
• Creating holding covers
• With manager support, improving and innovating processes to improve efficiencies in the team

Who we are looking for

You will enjoy working in a fast-paced environment and you are very comfortable multi-tasking with strong organisational and project management skills. You’ll be motivated to develop our processes and systems to create an efficient, effective workflow for everyone.

The ideal candidate will have knowledge of book design workflow and will need to communicate well and build positive working relationships at all levels. It’s important that you are able to take initiative, problem-solve and work independently, as well as working well in a team. The ideal candidate will be a confident user of Excel and the Microsoft 365 suite, with a basic working knowledge of Photoshop.

What we offer

Our staff are our greatest asset, and our benefits reflect this:

• 28 annual leave days per year, increases to 29 days after 2 years' service and goes up to 30 days after 5 years' (+ bank holidays)
• Private medical insurance
• Dental insurance
• Generous pension schemes
• Rent deposit loans
• 2 community days per year
• Summer hours (finishing at 1pm on Fridays during the summer months)
• Retail discounts through Hachette rewards
• Cycle to Work scheme
• Eye care vouchers
• Wide-ranging training library
• Development programmes (including mentoring)
• Up to 70% off book purchases
• A charity bookshelf
• 12 Staff-led employee networks that are voluntary, including AgeWise, Gender Balance, Thrive, Pride, All Together, Wellbeing and religious networks
• Season ticket loans
• And much more!

The role will be based at our London office, with a blend of in‑office (3 days) and homeworking (2 days) per week.

Our commitment

Hachette employs people on the basis of their abilities. We aim to attract and develop talent from a base as broad as the world of readers we want to reach, with a wide and representative range of age, faith, disability, race, gender, sexuality and socio-economic, regional and cultural backgrounds.

If you are shortlisted and need us to make any adjustments to help you attend for interview, please let us know.

The Book Trade Charity offers financial support to people looking to enter the book trade but who may struggle to afford the costs of attending interviews and undertaking junior roles. For more information visit www.booktradeentrysupport.org