Strategic Executive Assistant to the Director

Aspire Recruitment; United Kingdom; On-site; GBP 40,000; Full time

Job summary

A recruitment agency is seeking an experienced Executive Assistant to provide support to the Director of a major research institute in Manchester. The role involves managing complex diaries, handling high-volume communications, and coordinating meetings. Candidates must have strong communication skills, attention to detail, and experience in a similar role. Proficiency in Microsoft Office is essential. This is a full-time and permanent position office-based with a salary of up to £40,000 per annum.

Qualifications

• Substantial experience in supporting senior leadership.
• Experience managing diaries and logistics independently.
• Previous work in a higher education or NHS/Medical setting is preferred.

Responsibilities

• Manage the Director’s complex diary and priority alignment.
• Handle high-volume inbox communications with discretion.
• Prepare meeting packs, briefings, and follow-up notes.
• Book travel with detailed itineraries.
• Draft and edit high-level documents and reports.
• Liaise with senior stakeholders including Board members.
• Take and distribute formal minutes of meetings.
• Support the Director in strategic projects.

Skills

Strong communication skills

Attention to detail

High level of discretion

Proficiency in Microsoft Office

Diary and inbox management

Education

Educated to degree level or equivalent

Tools

Microsoft Outlook

Microsoft Teams

Job description

A recruitment agency is seeking an experienced Executive Assistant to provide support to the Director of a major research institute in Manchester. The role involves managing complex diaries, handling high-volume communications, and coordinating meetings. Candidates must have strong communication skills, attention to detail, and experience in a similar role. Proficiency in Microsoft Office is essential. This is a full-time and permanent position office-based with a salary of up to £40,000 per annum.