Strategic Acquisitions & Collections Coordinator

National Museums; Greater London; Hybrid; GBP 34,000 - 48,000; Full time

Job summary

Tate is seeking an Acquisitions Coordinator to support the acquisitions programme from proposal to accessioning. Based mainly at Tate Britain's Millbank offices, with time at Tate Modern and Tate Stores, you will coordinate documentation, communications, and records across Curatorial, Registration, Conservation, Development and Finance.

You will work with the Acquisitions Programme Manager and Director of Collection to ensure smooth processes, robust data, and inclusive policies.

Qualifications

• Strong administrative and organisational capabilities with multi-project coordination.
• Excellent written and verbal communication, with stakeholder engagement across teams.
• Strong numerical skills with budgeting awareness and financial data handling.
• Ability to work to deadlines under pressure with high accuracy.
• Proactive, collaborative approach and ability to work independently.
• Comfort with digital tools and databases used in collections management.

Responsibilities

• Act as first point of contact for acquisition updates and cross-team communication.
• Coordinate agendas and papers for Collection Group and Collection Committee; record decisions.
• Prepare and compile supporting documentation for acquisition cases (curatorial texts, transport details, finances).
• Produce and distribute formal acquisition correspondence in a timely manner.
• Maintain accurate acquisition records, filing systems, and collection database entries.
• Support in data collection for policy and advocacy documents, focusing on diversity and inclusion.
• Assist in developing and delivering training on acquisitions processes for staff.
• Notify Registrars when works are ready for collection and coordinate with Conservators.
• Oversee internal image updates to the website with Collection Assistants for accuracy.
• Process invoices, manage commitment spreadsheets, and reconcile ledgers with Finance.

Skills

Administrative skills

Organisational skills

Numerical skills

Interpersonal skills

Communication skills

Team collaboration

Independent work

Problem solving

Tools

Microsoft Office

Databases

Collections management systems

Job description

Tate is seeking an Acquisitions Coordinator to support the acquisitions programme from proposal to accessioning. Based mainly at Tate Britain's Millbank offices, with time at Tate Modern and Tate Stores, you will coordinate documentation, communications, and records across Curatorial, Registration, Conservation, Development and Finance.

You will work with the Acquisitions Programme Manager and Director of Collection to ensure smooth processes, robust data, and inclusive policies.