Stores and Distribution Coordinator

The Children's Trust; Tadworth; On-site; GBP 25,000 - 32,000; Full time

Benefits offered by this job

Shuttle bus

Staff benefits

Job summary

The Children’s Trust in Tadworth is seeking a Stores and Distribution Coordinator to maintain stock levels of medical and housekeeping equipment, process deliveries, and support order processing in the management system. You will monitor stock, perform stock takes, and assist across the Procurement team with requisitions and supplier reviews.

Key responsibilities include goods inwards, stock management, and procurement tasks, with occasional coverage for the logistics team and ad hoc duties as

Qualifications

• Experience with stock management and procurement processes.
• Ability to work with managers and staff across departments.
• Familiarity with invoices and PO reconciliation is beneficial.

Responsibilities

• Goods inwards: receive, log and track deliveries to site within required timeframes.
• Maintain stores stock levels and assist with purchasing for residential houses.
• Place orders with suppliers and review NHS orders and uniforms.
• Support the logistics team and cover for annual leave or sickness.

Skills

Stock control

Procurement

Logistics coordination

Communication

Tools

Order management system

Job description

Interview Date: Friday 4th September 2026

The role of Stores and Distribution Coordinator is to maintain the required stock levels of essential medical and housekeeping equipment to ensure there are no stock outs. Provision of services include processing deliveries, monitoring stock levels, assisting users with order processing in our order management system, carrying out stock takes as required.

As a part of the Procurement team, the role holder will be expected to liaise with managers and staff across the Trust. The role holder is expected to work closely with the other members of the team and where appropriate assist in works as and when required to do so.

This role is not open to sponsorship.

Staff benefits include shuttle bus, and more… Read more below.

Role Requirements

Goods inwards and Distribution

• Responsible for goods inwards process, ensuring that all deliveries/goods (including stock, cleaning materials & pharmaceutical goods) to site are received, logged and tracked to point of delivery within the specified periods in a timely and efficient manner.

Stock Management

• Responsible for maintaining stock levels in stores, placing orders for stores and supporting residential houses, ensuring accurate record keeping is developed and maintained.
• Supporting staff with Purchase order queries relating to Financial Operations.
• Work with Shops management team to ensure appropriate access to stock required for shops.
• Ensure stocks are stored and handled appropriately and correctly rotated.
• Maintain accurate records on-line of stock levels and receipting stock orders as required.
• Keeping stock records and pricing updated reviewing regularly to ensure accuracy.
• Making deliveries across site of medical and housekeeping goods.
• Perform regular and annual stock checks as required.
• Providing reciprocal support to the logistics team as required to cover annual leave/sickness
• Other duties as directed/required by Procurement and Purchasing Officer or Head of Department for ad hoc duties i.e. bed extensions (training to be provided).

Procurement

• Placing orders with suppliers as required for stationery, NHS orders, uniforms etc
• Reviewing Amazon Business account orders, and reconciling approval from Financial Operations.
• Regularly reviewing all Purchase Orders and Invoice Register to ensure prompt processing of invoices and closing outstanding Purchase orders,
• Assisting on reviewing key, preferred suppliers to ensure value for money.

Interview date: Wednesday 5th August and Friday 7th August

Terms and Conditions

PLEASE NOTE: The Children's Trust Application Form MUST be completed and submitted, for your application to be considered. As part of the shortlisting process, gaps in employment will be examined and further explored during the interview process.

As we often receive high levels of applicants for our roles, we regret that we will only be able to contact those applicants who are shortlisted for interviews. Therefore, if you have not heard from us within 2 weeks of the closing date, please assume you have not been shortlisted for an interview on this occasion.

About Us

The Children’s Trust is the UK’s leading charity for children with acquired brain injury, providing expert rehabilitation, education, therapy, and care at our national specialist centre in Tadworth, and to children and their families across the UK, via our Brain Injury Community Service.

Boasting a beautiful 24-acre site in Surrey, we are located just outside of London, close to the M25 (accessible via Junction 8, A217 to Tadworth) and easily accessible via National Rail, by way of: Clapham Junction, Sutton, and Epsom.

The work we do is highly rewarding, and in addition to an attractive salary, we offer a valuable range of benefits, including our staff flexible benefits platform, on-site nursery, free eye tests, enhanced Maternity and Paternity Pay, time out days for those experiencing menopause symptoms and time off for gender reassignment.

We also offer additional annual leave days for those with long service, with entitlements ranging from 35 to 41 days (including bank holidays) depending on your length of service.

Other benefits include free on-site parking; a staff shuttle service from Epsom and Sutton train stations to Tadworth Court, subsidised cafeteria, on-site staff accommodation (subject to availability), the ability to retain your NHS pension (where applicable), Teacher’s pension (where applicable) or the opportunity to join an alternative scheme, and the opportunity to develop your career in a supportive and collaborative environment.

Rehabilitation of Offenders

Many roles at The Children’s Trust are exempt from the provisions of Section 4 (2) of the Rehabilitation of Offenders Act 1974, by virtue of the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013 and 2020) and as such, are subject to an Enhanced DBS check. Successful applicants will be required to complete an Enhanced Disclosure & Barring Service (DBS) check, which will disclose all unspent convictions and adult cautions and any spent convictions or adult cautions that would not be protected. The exceptions to this are our retail roles within The Children’s Trust shops, which are subject to Basic DBS checks which will disclose unspent convictions or adult cautions.

Equal Opportunity Employer

To help us achieve our ambition to give children and young people with brain injury and neurodisability the opportunity to live the best life possible, we want to accurately reflect the UK’s diverse population. We want equity, diversity, and inclusion to be at the heart of everything we do, and our people, services, and culture to reflect the diverse needs of all. Through our diversity and inclusion strategy, we have made a commitment to increase the diversity of our charity and create an inclusive culture. We have networks across the organisation working to ensure that these aims are met - including an LGBTQIA2S+ group, Ethnic Diversity Group, and Spark – our broad EDI group. Read more about our EDI work here. We welcome applications from all who share our ambition regardless of background. We will strive to ensure that any reasonable adjustments are made in respect of interview and working arrangements.

Online Searches

In accordance with statutory safeguarding and child protection guidance, online searches will be conducted for shortlisted candidates before interview. The online searches will be conducted by a person who is independent of the interview and selection process and will focus on relevant information returned via searches of the candidate’s name (and variations thereof). Social media searches will be limited to professional platforms such as LinkedIn. Any concerns relating to suitability for work with children and young people will be forwarded to the interview panel, for discussion during the interview.