Stores Administrator

Trapeze Recruitment Services Ltd; Whitstable; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading legal firm in Kent is seeking a detail-oriented individual to support their document management and archiving operations. Responsibilities include collecting files, maintaining the internal database, and ensuring the secure organization of documents. A full driving licence is essential for this role, and familiarity with filing systems and Microsoft Office is desirable.

Qualifications

• Experience in an office or warehouse environment is desirable.
• Familiarity with numerical and alphabetical filing systems.
• Ability to accurately interpret databases.

Responsibilities

• Attend branch offices for collecting files for archiving.
• Process files and maintain the internal archiving database.
• Ensure documents are secure and organized.

Skills

Driving licence

Attention to detail

Microsoft Office (Word, Outlook, Excel)

Job description

Working for a leading Kent Legal firm, you will support colleagues across all branches with the storage and retrieval of archived files and documents.

This role would suit someone who will flourish within a small team, has a keen eye for detail and is methodical and committed in their approach.

Travel to other sites will be required on occasion, so you will require a full driving licence.

Main Responsibilities

• Attend branch offices as necessary for secure collection of closed files and original documents for transfer to Archives.
• Prepare and process matter files and original documents for archived storage.
• Maintain the Firm's central internal archiving database.
• Ensure files, originals and other documents held on site are always kept secure and arranged in a logical and methodical order.
• Updating and monitoring the offsite storage company's records system for file storage / retrieval / return.
• Maintain a strong working relationship built up with the offsite storage provider.
• Retrieval and secure delivery of urgent files and original documents to branch offices.
• Keep the van clean and tidy; washing, refuelling and monitoring as necessary.
• Monitor the roadworthiness of the van: tyres, oil, screenwash etc.

Key Skills and Experience

• A full driving licence is essential as travelling to offices is a requirement.
• Experience of working in an office space within a warehouse environment desirable.
• Previous experience of electronic and paper-based archiving / records systems desirable.
• Familiar with numerical and alphabetical filing systems.
• A keen eye for detail
• Microsoft Office including Word, Outlook and Excel.
• Able to accurately interrogate and interpret databases and other records systems.

Only suitable candidates will be directly contacted about this position, and we will not store or process the data of candidates in any way unless consent has been obtained.