Staff Health and Wellbeing Coordinator

Royal Berkshire Nhs Foundation Trust; Reading; On-site; GBP 30,000 - 40,000; Full time

Job summary

A reputable healthcare organization in Reading seeks a dedicated Staff Health and Wellbeing Coordinator. The role involves supporting the health and wellbeing of staff through innovative programs and the management of the Oasis HWB Centre. The ideal candidate will have a postgraduate qualification in Health Promotion and skills in communication and IT. Flexible working opportunities and a comprehensive benefits package are provided.

Benefits

Flexible working opportunities

Annual leave - 27 days plus bank holidays

NHS pension scheme

Employee Assistance Programme

Cycle to work scheme

Health Service Discounts

Qualifications

• Must have a postgraduate qualification in Health Promotion or equivalent experience.
• Evidence of continued professional development is essential.

Responsibilities

• Support the Staff HWB Lead to maintain and develop the Staff HWB service.
• Manage day-to-day operations of the Oasis Staff HWB Centre.
• Deliver communication plans to maximize awareness of HWB services.
• Develop health promotion activities utilizing the Oasis HWB facilities.

Skills

Communication skills

IT literacy

Health promotion knowledge

Teamwork

Analytical skills

Education

Post graduate qualification in Health Promotion / Public Health

Tools

Microsoft Office

Clinical records management system

Job description

At the Royal Berkshire NHS Foundation Trust we put our patients at the heart of every element of health and care that we provide. The Trust works together as a community to deliver its vision which is "Working together to provide outstanding care for our community." Royal Berkshire Hospital are pleased to announce that following our CQC inspection we have been rated 'Good' with inspectors reporting that we have made significant improvements. The Trust's overall rating has also improved to 'good'. We are Compassionate in our thoughts, words and actions.
At the Royal Berkshire NHS Foundation Trust, we value candidates who bring their unique personalities, skills, and experiences to the Trust. When completing your application, we encourage you to highlight your individual achievements and strengths, showing us how they align with the requirements outlined in the job description and person specification. While we recognise that some applicants may use AI tools during the process, please be mindful that AI-generated responses can often lack the personal detail and relevance needed to demonstrate your suitability for the role. AI generated content is discouraged by the Trust and may diminish the candidates chances of success. Amazing things happen at the Royal Berkshire NHS Foundation Trust; delivered by amazing people so why don't you come and join us. We offer a range of learning and development for all employees may you be clinical or non-clinical.

Are you enthusiastic about supporting the health and wellbeing (HWB) of staff and looking for a new challenge? An exciting opportunity has arisen for a suitable individual to join our award winning Staff HWB which sits within the wider Occupational HWB Multidisciplinary Team. The post holder will be responsible for supporting the Staff HWB lead to maintain and further develop our extensive programme of HWB initiatives to our staff. This will include taking ownership of our existing network of staff health, safety and wellbeing champions, networking with a range of colleagues to create and promote our various HWB campaigns and ensuring smooth day-to-day management of our industry leading Oasis Staff HWB Centre.

Responsibilities

• Responsible for supporting the Staff HWB Lead to maintain the current Staff H&WB service offering, and facilitate on-going innovation and future development of both the Staff HWB service and Staff Benefits Programme.
• Responsible for managing the day to day management of the Oasis Staff Health and Wellbeing (HWB) Centre building.
• Responsible for delivering wide-ranging communication plans, both digital and in‑person, to help maximise awareness of the Staff H&WB service and RBFT Staff Benefits Programme.
• Responsible for managing the day to day running of the Oasis HWB centre building, and all this entails.
• Maximise the utilisation of the Oasis HWB centre, ensuring high footfall of staff benefiting from the facility from a range of departments and demographic backgrounds.
• Develop and deliver a range of health promotion activities and events, utilising the facilities of the Oasis HWB centre.
• Ensure regular checks are carried out on all facilities within the Oasis HWB centre, including arranging servicing as required in line with manufacturer schedule and warranty.
• Where problems are identified with equipment, take action to address them (e.g. if a treadmill is out of order liaise with the supplier to repair the machine).
• Ensure rooms and facilities in the Oasis building are kept in a clean, tidy and usable state at all times by liaising with the Estates and facilities teams in the Trust.
• Liaise with Estates and Facilities where any internal faults are identified and take action to report them and ensure no harm to Oasis HWB centre users.
• Liaise with security teams to ensure processes are in place to maintain the security of the Oasis HWB building and its facilities/equipment.
• Support the Staff HWB Lead to evaluate utilisation and uptake of HWB Centre building, and support continuous improvement of service offering to meet the diverse needs of staff.
• Manage the Oasis HWB centre feedback process. Review direct feedback and learning from users of the Oasis HWB building on a monthly basis, and produce an action plan for improvement, in agreement with the Staff HWB Lead (e.g. You Said, We Did feedback process).
• To effectively manage high pressured situations and/or conflict which may arise between staff using the Oasis HWB Centre building (e.g. two staff groups disagreeing over which of them has booked a meeting room).
• Provide monthly reports on the use of the Oasis HWB centre building.
• Raise any concerns regarding the Oasis HWB centre building to the HWB Lead.
• Develop awareness and specialist knowledge of the HWB requirements of the Trust, including staff benefits, and engage with work to progress both agendas.
• Utilise own skills to develop and deliver a range of health promotion initiatives to staff, including campaigns and training programmes in line with the national agenda for NHS staff HWB and the Trusts local staff HWB strategy.
• Support the Staff HWB Lead to review and audit HWB services and the staff benefits programme within the Trust, assess their utilisation and impact, identify gaps in provision and suggest associated service improvements (including new services).
• Review current Health Safety and Wellbeing Champions group purpose, including developing and delivering on a plan to achieve engagement and representation from all departments across the Trust, including all satellite sites.
• Work with key stakeholders within the Trust to develop the HWB and staff benefits agendas across all areas (e.g. Staff HWB Lead, Staff Psychological support service, Occupational Health, Learning & Organisational Development, Employee Relations, Payroll, Travel and Transport).
• Provide administration support to the Staff HWB lead as required (e.g. meeting agendas and minutes, supporting promotional campaigns, printing/laminating posters, managing bookings for Staff Health Checks).
• Follow Trust e‑procurement process to gather quotations and order supplies as needed, in line with budgets available (e.g. Staff Health Check consumables).
• Deputise for the Staff HWB Lead as required to attend meetings with internal and/or external stakeholders in relation to Staff HWB and/or staff benefits.
• Support the HWB Lead in the development of policies/guidelines for services within the agendas of Staff HWB and staff benefits, proposing changes to enhance these services wherever possible.
• To develop, oversee and deliver a comprehensive communication campaign using a variety of communication methods, both digital and in‑person, to promote the Staff HWB service and staff benefits programme to all staff across all sites within the RBFT network, including travelling to all satellite sites at least once per quarter.
• Ensure communication campaigns take into account any communication barriers staff may experience (e.g. those who do not have English as a first language; visual and/or hearing impaired, those without digital capabilities).
• Liaise with key stakeholder groups across the Trust to promote awareness and utilisation of the Staff HWB service and staff benefits programme, including regularly attending meetings and presenting on available support.
• Identify ways of promoting opportunities for staff communities affected by systemic inequalities to ensure their awareness and accessibility to the Staff HWB service and staff benefits programme.
• To review and update the Staff HWB support booklet (seasonal care pack) and staff benefits documentation on a quarterly basis.

Qualifications

• Post graduate qualification in Health Promotion / Public Health or similar qualification OR equivalent experience gained in a health and wellbeing sector or management knowledge together with equivalent training.
• Evidence of continued professional development (CPD).

Desirable Criteria

• Attendance at recognised internal and/or external Health and Wellbeing related course or qualification (e.g. REACT Mental Health Conversation training, Mental Health First Aid, Handling conversations with compassion).
• Computer literate, including autonomous use of Microsoft programmes (e.g. Word, Outlook, Excel, Teams etc).
• Ability to use IT software to create digital communications which are informative and visually appealing (e.g. posters, leaflets, social media posts, meeting slides etc).
• Office administration experience, including collating and distributing meeting agendas, meeting minutes and tracking associated action plans and updating relevant documentation.
• Experience of working autonomously or as part of a team, with demonstrable examples of how this has been applied.
• Experience using a clinical records management and booking system.
• Awareness of health inequalities and the importance of addressing these, Ability to undertake difficult conversations in a sensitive and empathetic manner.
• Ability to conduct audits, collate evidence, produce reports and suggest improvements based on the outcome(s).
• Excellent communication skills both written and verbal, including the confidence and ability to present to large groups of individuals.
• Knowledge of the key Health and Wellbeing agenda items and associated health promotion resources.
• Aptitude to utilise effective communication skills to engage with all staff groups at all levels of seniority.
• Ability to handle confidential information with professional discretion.
• Ability to work under own initiative, prioritise workload, meet deadlines and organise work accordingly.
• Ability to analyse and interpret health data sets in order to identify relevant trends and provide reports on these.
• Existing knowledge of best practice in relation to NHS Staff Health and Wellbeing.
• Existing knowledge of best practice in relation to employee benefits.

Benefits

• Flexible working opportunities and a strong emphasis on your work, life balance.
• Annual leave - 27 days for new starters, plus bank holidays. Increasing to 29 days after 5 years and 33 days after 10 years NHS service. Pro rata for part time staff.
• NHS pension scheme.
• Employee Assistance Programme.
• Money Advice Service.
• Generous maternity, paternity and adoption leave for eligible staff.
• On-site nursery (based at RBH).
• Full educational library services.
• Cycle to work scheme, lockable storage for cycles.
• Bus to work scheme.
• Excellent rail and bus links.
• A huge range of Health Service Discounts at hundreds of big brands from holidays to gadgets and restaurants to retail.

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

By applying for this post you are agreeing to Royal Berkshire NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are appointed to a post information will also be transferred into the national NHS Electronic Staff Records system. Appointment to any position is conditional on the satisfactory completion of the core NHS Employment Checks Standards. Information disclosed in your application will be checked and any offer of appointment may be withdrawn if you knowingly withhold information or provide false or misleading information. All new appointments to the Trust, with the exception of executive positions, are subject to a 6 month probationary period. The Trust may close any vacancy prior to the advertised closing date due to the high level of responses we receive for some of our vacancies. Royal Berkshire NHS Foundation Trust is committed to improving the health of its staff, patients and the wider community by providing a smoke free environment. A smoke free policy is in operation and smoking is not permitted on any of the Trust's sites.