Special Events Logistics Officer

WaterAid; United Kingdom; Hybrid; GBP 33,000 - 35,000; Part time

Job summary

A global charity organization in London seeks a Special Events Logistics Officer to manage logistics and operations for festivals. The successful candidate will oversee event logistics, merchandise management, and risk assessments. Ideal candidates will have experience in large-scale events, logistics management, and relationships with stakeholders. This hybrid role allows for flexibility in working arrangements, offering excellent benefits and a commitment to equity and inclusion.

Benefits

36 days holiday

Option to buy extra annual leave

Employer pension contribution up to 10%

Flexible working arrangements

Free annual eye tests

Enhanced parental leave

Paid volunteer day annually

Qualifications

• Experience of working on large scale events, preferably at multi-day events/festivals.
• Proven experience of event operations and delivery and logistics management.
• Experience of managing relationships with both internal and external stakeholders.
• Experience of leading or working with volunteers.

Responsibilities

• Manage event logistics and operational plans for festival activities.
• Support merchandise and stock management at festivals.
• Develop risk assessments for onsite events.
• Support project management of non-festival special events.

Skills

Event operations

Logistics management

Stakeholder management

Volunteer leadership

Proactive approach

Job description

Special Events Logistics Officer

Contract type: 6 months Fixed term 35 hours per week

Location: London, UK
UK hybrid working a minimum of 40 % of working time is spent face-to-face (London office, external meetings or travel). 60/40 hybrid working at WaterAid means roughly three days wherever you work best and two days together in person.

Salary: GBP33,233 to GBP34,894 per year with excellent benefits

Change starts with water. Change starts with you.

Every day, millions of people live without clean water, decent toilets and good hygiene. WaterAid exists to change that for everyone, everywhere. Join us, and your energy will help unlock people s potential and create a fairer future.

About WaterAid

We re a global federation driven by one vision: a world where everyone, everywhere has clean water, sanitation and hygiene by 2030. Powered by our values of Respect, Accountability, Courage, Collaboration, Integrity and Innovation, we work alongside communities, partners and supporters to make change happen.

About the team

The Community, Events and Education team manages and delivers a diverse portfolio of fundraising and engagement activity ranging from challenge events, our partnership with Glastonbury festival to community fundraising, our volunteer Speaker Network and education engagement. The team delivers far more than income by deepening the engagement of new and existing supporters, raising awareness of WaterAid s work.

The Special Events team is responsible for the management and delivery of unique festivals partnerships and special events.

About the role

As our Special Events Logistics Officer you will support on operations and logistics across all of WaterAid s festival and special events projects and work closely with the festivals project team to drive sustainable change.

In this role, you will:

• Manage, with support from the Special Events Manager Partnerships and Operations on the delivery of all event logistics and operational plans for all our festival activity, including onsite operations, equipment management, schedules, logistics and onsite delivery.
• Manage, with support from the Special Events Manager Partnerships and Operations, all operations and processes around merchandise and stock management at festivals.
• Develop and create risk assessments and support with incident management planning for all areas of our onsite events activity.
• Provide support on project management and delivery of other non-festival special events.
• Champion WaterAid s commitment to equity, inclusion and safeguarding.

Requirements

To be successful, you will need:

• Experience of working on large scale events, preferably at multi-day events/festivals.
• Proven experience of event operations and delivery and logistics management.
• Experience of managing relationships with both internal and external stakeholders.
• Experience of leading or working with volunteers.
• Enthusiasm, a positive and proactive approach to work and the ability to work under own initiative and collaboratively as part of teams.

Closing date: Applications close 12:00 PM UK time on Monday 22nd December. Interviews are expected to take place week commencing 5th January.

How to apply:

Click Apply to complete the pre-screening questions and upload your CV and cover letter.

Can I use Artificial Intelligence (AI) technology in my application?

At WaterAid, we strongly advise against using AI technology at any stage of the recruitment process. Our goal is to ensure a fair and transparent process that provides every applicant with an equal opportunity to succeed. We value hearing about your unique experiences and perspectives in your application, and, if shortlisted, during the interview as well.

Pre employment screening

To apply for this role, you must be able to demonstrate your eligibility to work in the respective country. All pre-employment checks will be carried out according to local law and WaterAid s Safer Recruitment policy. All UK based roles require a basic Disclosure and Barring Service (DBS) check.

Benefits

• 36 days holiday (including 8 Bank Holidays)
• Option to buy an extra 5 days annual leave
• Employer pension contribution up to 10 %
• Flexible and hybrid working arrangements
• Season ticket loan
• Free annual eye tests
• Give as you Earn charitable giving scheme
• Enhanced parental leave (maternity, adoption/surrogacy, shared parental and paternity)
• Sabbaticals
• One paid volunteer day each year

As part of our annual leave policy, all employees receive three additional days of annual leave on top of their standard allocation of 25 days. These days are designated to cover the period when our UK office closes between Christmas and New Year, allowing all UK WaterAiders to take a well-deserved break.

These days are automatically scheduled and cannot be changed or moved. Annual leave is accrued based on your start date. If sufficient leave has not been accrued by the time of the closure, the 3 days will be taken as unpaid leave or pro-rated, depending on your circumstances.

Our Global Commitment:

Our people promise

We will work with passion and focus to make sure everyone everywhere has clean water, decent toilets and good hygiene. WaterAid is a place of purpose where people have a real commitment and shared responsibility for the impact we have. We are a global community with diverse backgrounds and perspectives, motivated by inspiring, stimulating work. We are determined to be a place where people feel safe and able to contribute their voice and truly live our values.

Equal Opportunities

We welcome applications from people of all backgrounds, beliefs, customs, traditions, ways of life and status. This includes, but is not limited to, race, ethnicity, caste, colour, gender, language, religion, political or other opinion, national or social origin, property, birth, disability status, neurodiversity, age, marital and family status, sexual orientation and gender identity, health status, place of residence, economic and social situation.

Safeguarding

We are committed to protecting everyone we come into contact with. We have a zero- tolerance approach to abuse of power, privilege or trust across our global work, and to any form of inappropriate behaviour, discrimination, abuse, bullying, harassment, or exploitation. Safeguarding the people and communities we work with, our staff, volunteers and anyone working on our behalf is our top priority, and we take our responsibilities extremely seriously. All offers of employment are subject to satisfactory references and appropriate screening checks (which can include counterterrorism, safeguarding and criminal records checks).

Together, we ll change the world through water.

Join us and be part of the change!

Join us and be part of the change!