Sourcing & Production Assistant

COS; Greater London; On-site; GBP 28,000 - 38,000; Full time

Job summary

A leading fashion retailer is seeking a Sourcing & Production Lead Assistant based at their Head Office in London. This full-time position supports the Sourcing & Production Lead in managing the product merchandising process, ensuring smooth workflow and timely sample delivery. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to communicate effectively across teams. Comprehensive benefits are offered, including a generous staff discount and development opportunities.

Benefits

25 days holiday

Annual health checks

Pension scheme

Cycle-to-work scheme

Discounted gym membership

Private health & dental care

Employee assistance via retail trust

Discounts on various activities

Qualifications

• Strong organisational and time-management skills.
• Ability to manage multiple timelines and trackers effectively.
• Clear and proactive communication with internal teams.
• Strong relationship building to secure timely sample delivery.
• Problem-solving approach is necessary.

Responsibilities

• Support the Sourcing & Production Lead throughout the merchandising process.
• Secure on-time sample readiness by following up with suppliers.
• Maintain system accuracy and update product data.
• Ensure clear communication flow between teams and suppliers.
• Plan and prioritise effectively to keep the workflow organised.

Skills

Strong organizational skills

Time-management skills

Problem-solving approach

Attention to detail

Clear communication

Job description

Company Description

COS offers a wardrobe of ready‑to‑wear and accessories rooted in exceptional quality and lasting design. The brand has an elevated aesthetic that embodies luxury with an emphasis on craftsmanship, innovation and compelling fashion movements.

Job Description

As a Sourcing & Production Lead Assistant at COS, you are responsible for supporting the Sourcing & Production Lead in managing the end‑to‑end product merchandising process, including workflow administration, sample follow‑up and system maintenance.

You will collaborate across the product team with Buyers, Designers, Production and suppliers to ensure the merchandising flow runs smoothly and efficiently.

This role reports to the Global Merchandiser Manager with a dotted line to the Sourcing & Production Lead.

What you will do

• Supporting the Sourcing & Production Lead throughout the end‑to‑end merchandising process by managing timelines, documentation, approvals and ensuring smooth workflow administration.
• Securing on‑time sample readiness by proactively following up with suppliers and internal teams.
• Maintaining system accuracy and integrity by updating product data, tracking progress, and promptly resolving discrepancies to ensure product information is up‑to‑date and accessible for decision‑making.
• Ensuring clear communication flow between Buying/Design/Pattern/Production and suppliers.
• Working closely with Buying/Design/Pattern and suppliers as a team.
• Maintaining strong relationships and clear communication with suppliers to secure timely sample delivery and production execution.
• Ensuring transparency in systems and collaborating closely with relevant production team members to secure strong execution.
• Supporting a learn‑and‑adapt approach to the ways of working, keeping product first and simplicity at the core.
• Assisting in executing and securing the merchandising workflow.
• Planning and prioritising effectively by managing clear timelines and trackers to keep the merchandising workflow organised and on schedule.
• Communicating proactively with suppliers and internal teams to follow up on samples, resolve issues quickly and prevent delays.
• Leveraging system tools to maintain accurate and up‑to‑date product data, ensuring visibility and smooth decision‑making.
• Bringing passion for product, attention to detail, and strong process management skills – qualities that will directly contribute to your success in this role.

Qualifications

Alignment with our company values is the most important characteristic we look for in all new joiners. Our values are the behaviours we appreciate above and beyond anything else. We are open‑minded and curious, dare to be different, believe in constant improvement, and empower and trust you to take ownership. Our values are part of who we are, what we stand for and how we act.

What you need to succeed

• Strong organisational and time‑management skills.
• Ability to manage multiple timelines and trackers effectively.
• Prioritisation skills to keep the merchandising workflow on schedule.
• Attention to detail by ensuring system accuracy and integrity, updating product data correctly and spotting and resolving discrepancies promptly.
• Clear and proactive communication with internal teams (Buying, Design, Pattern, Production) and suppliers.
• Strong relationship building to secure timely sample delivery and production execution.
• Problem‑solving approach.
• Passion for product development and quality.
• Understanding the importance of design and production alignment.

Additional Information

This is a full‑time permanent contract based at our Head Office in London.

We offer all our employees attractive benefits with extensive development opportunities around the globe. All employees receive a 25% staff discount usable on all our H&M Group brands in stores and online. In addition to our staff discount, all employees are included in our H&M Incentive Program – HIP. (Read more about our H&M Incentive Program here.)

UK‑based colleagues also receive:

• 25 days holiday
• Annual health checks
• 25% staff discount
• Pension scheme
• Discounts on various activities and financial/lifestyle products via our benefits hub
• Cycle‑to‑work scheme
• Discounted gym membership
• Employee assistance via retail trust
• Private health & dental care

Inclusion & Diversity

At COS we’re determined to create and maintain inclusive, diverse and equitable workplaces throughout our organisation. Our teams should consist of a variety of people who share and combine their knowledge, experience and ideas. Having a diverse workforce leads to a positive impact on how we address challenges, what we perceive as possible and how we choose to relate to our colleagues and customers all over the world; therefore all diversity dimensions are taken into consideration in our recruitment process.

Ready to apply?

Click on the I'M INTERESTED link where you can upload your CV securely. Once we have received your application, we will keep you updated regularly about the status of your application, so please look out for our email.

We are looking forward to hearing from you!