Software Asset Management Analyst

Retail; Greater London; Hybrid; GBP 45,000 - 68,000; Full time

Benefits offered by this job

Flexible working policy

Training & development

Employee discounts

Job summary

Sainsbury's Tech - Service Operations - Asset Management is seeking a Software Asset Management Analyst to join the SAM team. You’ll control software licenses, optimise usage, and ensure compliance while partnering with Procurement, Deployment, and Engineering.

You will lead publisher areas, provide SAM analyses to senior stakeholders, and support complex projects. The role involves mentoring juniors and coordinating across departments with a flexible working pattern.

Qualifications

• Ability to analyse large data sets and derive actionable insights.
• Experience partnering with procurement, deployment and engineering teams.
• Knowledge of software licensing frameworks and ITIL practices.

Responsibilities

• Create and maintain licence entitlement records and data sets.
• Provide SAM analysis to senior stakeholders for informed decisions.
• Develop ELPs (Effective License Positions) for assigned publishers.
• Act as SME on allocated publishers and monitor licensing compliance.
• Investigate licensing tool exceptions and drive corrective actions.
• Collaborate with procurement and supplier management on complex projects.

Skills

Data analysis

Stakeholder management

ITIL awareness

Contract/licensing basics

Communication skills

Tools

USU Aspera

ServiceNow SAMPro

Flexera

Snow License Manager

Job description

Software Asset Management Analyst (C4)

Division/Department

Sainsburys Tech - Service Operations - Asset Management

Location

Coventry or London Store Support Centre & Home Based

Reporting to

SAM Manager

In a nutshell

The SAM Analyst role is part of the Supplier Management team in the wider Business Transformation division and reports into SAM Manager.As a member of the Software Asset Management (SAM) team you’ll be supporting the day-to-day running of the team and contributing to activities to improve software asset management across the business.

The primary responsibility of the role is to control software licenses, making sure they are utilised and optimised as per agreed practices or binding contracts and that we remain legally compliant. You’ll plan, lead and co-ordinate your own area of assigned publishers while collectively making sure the team’s business as usual activity is being covered.It requires close business partnership with the Procurement, Software Deployment and Packaging, Engineering teams, and also with other departments across the business including Sainsbury’s Tech and Sainsbury’s Bank (SBAFS).

You’ll be required to navigate the complexity and challenges that come with delivering at pace and build strong relationships with colleagues within the team and across the organisation – always keeping in mind SAM principles. Enable senior stakeholders to make data driven decisions around their software investments by providing them with credible SAM analyses.

What I am accountable for

• Respond and resolve licensing queries from colleagues across the Sainsbury’s group.
• Create and maintain licence entitlement records and associated data sets, ensuring it’s kept accurate and up to date.
• Provide credible SAM analysis to senior stakeholders to enable them to make data driven decisions around their software investments.
• Create ELPs (Effective License Positions) for the software vendors you’re accountable for
• Be a subject matter expert on the publishers you’re allocated
• Investigate exceptions and errors generated by SAM tools and automated processes, working collaboratively with colleagues (where required) to address them.
• Provide accurate, qualified data and information to other teams e.g. procurement, supplier management etc.
• You’ll partner with business and tech teams and key stakeholders to support the delivery of complex projects that have an impact on software.
• Work with and advise our Sainsbury’s Tech colleagues on their programmes of work as required i.e. Windows 10.
• Set objectives and contribute towards strategic development plans, whilst ensuring team objectives are understood and met.
• Support the identification and implementation of SAM initiatives
• Maintain a customer and retail focused lens, throughout decision making processes.
• Support and guide junior members of the team and SAM admins in their queries
• Accountable for ongoing and continuous commitment to personal and professional development by maintaining a personal development plan, regularly seeking and providing feedback and supporting other colleagues in their personal development, sharing knowledge and coaching where required
• Liaise regularly with Subject Matter Experts to maximise knowledge.

What I need to know

Essential

• Ability to analyse large data sets and apply repeatable methods to process the data ready for consumption.
• Business and supplier partnership, stakeholder management and cross-functional working
• A self-motivator, someone who keeps their knowledge of changes in the IT industry and vendor/ publisher licensing up to date.
• Demonstrate drive and curiosity to taking initiative to identify if there is a better way to do something
• Ability to problem solve and provide workable options to address any issues and potential risks presented to the group.
• Good commercial knowledge, always looking to deliver the best outcome for Sainsbury’s colleagues, customers and shareholders
• Strong attention to detail and be able to decipher contractual text and correctly determine how it applies to Sainsbury’s.
• Effective communicator - understands the importance of and can build a strong network around the business.
• Business and commercial acumen and strong analytical capability to generate, manipulate & interrogate data to perform accurate root cause analysis and generate insights & trends
• Familiarity with ITIL practices
• Certified ITIL4 Foundation
• Software Asset Management Fundamentals or equivalent
• Knowledge of common software publisher licensing frameworks i.e. Microsoft, IBM, Oracle, VMware.
• Proficiency and experience with one License Management tool on the market (examples: USU Aspera, ServiceNow SAMPro, Flexera, Snow)

Desirable

What I need to show

Our Valued Behaviours are our common DNA that every colleague should live by and provide the benchmark for how we deliver our goals/individual contribution, and how we relate to other colleagues in the organisation.

• Own it
  • Deliver a wide range of tasks, and take ownership for solving problems that you identify
  • Actively share your thoughts and are prepared to challenge others in a positive way
  • Use business context and other information sources to make decisions
  • Regularly review your goals with your line manager
• Make it better
  • Open minded and try new ways of doing things, making things simpler where possible
  • Adaptable and respond positively when circumstances change
  • Show curiosity about the business beyond your immediate role
  • Seek feedback from those you work with and understand your strengths and development areas
  • Provide regular fair and accurate feedback to others
• Be human
  • Ask questions to understand where others are coming from. Show care and respect for how others are feeling and provide support to those around you
  • Listen and ask questions about the needs and motivations of others to build effective relationships
  • Regularly gather customer feedback and use this insight to continuously improve the customer experience

• A self-motivator able to work under supervision and with established processes.
• Ability to work collaboratively within a team environment.
• Demonstrate drive and curiosity to taking initiative to identify if there is a better way to do something
• Organisational skills with the ability to manage multiple tasks and deadlines.
• Ability to identify issues and elevate them through the appropriate channels.

Support we will provide

• System and process training
• Access to personal development tools e.g. Learning and Online Self-Development tools.
• Suitable training in ServiceNow (ITSM) & Asset Management
• Mentoring & Line Management Support
• Processes and System Training (as required)
• Flexible working policy
• Supplier Contract Upskilling

Asset Management certifications (if applicable)

We’d all like amazing work to do, and real work-life balance. That’s waiting for you at Sainsbury’s. Think about the scale it takes to feed the nation. The level of data, transactions and variety involved. Then you’ll realise this is a modern software engineering environment, because it has to be. We’ve made significant investment in the standards and principles that shape how we work. We iterate, learn, experiment and champion ways of working such as Agile, Scrum and XP. So you can look forward to exciting opportunities across everything from AI to reusable tech.

We are committed to being a truly inclusive retailer so you’ll be welcomed whoever you are and wherever you work. Around here, there’s always the chance to try something new - whether that’s as part of an evolving team or somewhere else across the business - and we take development seriously and promise to support you. We also recognise and celebrate colleagues when they go the extra mile and, where possible, offer flexible working. When you join our team, we’ll also offer you an amazing range of benefits. Here are some of them:

Starting off with colleague discount, you'll be able to save 10% on your shopping online and instore at Sainsbury's, Argos, TU and Habitat, and we regularly increase the discount to 15% at points during the year. We've also got you covered for your future with our pensions scheme and life cover. You'll also be able to share in our success as you may be eligible for a performance-related bonus of up to 10% of salary, depending on how we perform.

Your wellbeing is important to us too. You'll receive an annual holiday allowance and you can buy up to an additional week's holiday. We also offer other benefits that will help your money go further such as season ticket loans, cycle to work scheme, health cash plans, salary advance (where you can access some of your pay before pay day) as well access to a great range of discounts from hundreds of other retailers. And if you ever need it there is also an employee assistance programme.

Moments that matter are as important to us as they are to you which is why we give up to 26 weeks’ pay for maternity or adoption leave and up to 4 weeks’ pay for paternity leave.

Please see www.sainsburys.jobs for a range of our benefits (note, length of service and eligibility criteria may apply).