Sixth Form Supervisor and Administrator

Archbishop Holgate's School, A Church of England Academy; Dunnington; On-site; GBP 28,000 - 38,000; Full time

Job summary

Archbishop Holgate's School, A Church of England Academy is seeking a highly organised supervisor to support Sixth Form staff, students, parents and carers with confidentiality and professionalism.

The role involves supervising Sixth Form students, managing attendance and wellbeing, overseeing discretionary funds, and assisting with timetables, trips and events to ensure a smooth student experience.

Qualifications

• Experience in school administration or similar setting.
• Excellent communication skills and confidentiality.
• Proficient in Google apps and Microsoft Office.

Responsibilities

• Supervise and manage Sixth Form students, monitoring achievement, attendance and behaviour.
• Oversee discretionary fund administration.
• Amend timetables and curriculum in line with Sixth Form policy.
• Support Sixth Form leadership with events and communications.
• Coordinate Year 10/11 transition activities and results days.
• Assist students with university, apprenticeships or careers planning.
• Serve as central contact for staff, students, and parents.
• Utilise Google apps and Microsoft Office; SIMS knowledge desirable.

Skills

Organised

Interpersonal skills

Data analysis

Google Workspace

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

We are looking to recruit a highly organised supervisor who has excellent interpersonal skills, able to support staff, students, parents and carers in a sensitive and confidential manner.

Key to the role are the following:

• Supervision and management of students, monitoring and tracking of achievement, attendance, wellbeing, behaviour and attitude to learning alongside the Sixth Form team.
• Oversight of the administration of the discretionary fund.
• In agreement with the Director of Sixth Form, make amendments to student timetables and curriculum, ensuring curriculum hours are compliant with Sixth Form policy.
• Ability to support the Director of Sixth Form, Head of Year 12, Head of Year 13 and Senior Leadership Team with a full range of tasks which will include preparation of trips and visits, support in preparing letters, documents and reports, support for Sixth Form events, including open evening and Year 13 prom, parents’ evenings and progress evenings.
• Administration and support for the Year 10 and Year 11 transition process, as instructed by the Director of Sixth Form. Including organisation, attendance and facilitating both KS4 and KS5 Results Days, preparation for the start of term as required outside of term time, supported by the Director of Sixth Form.
• Support the Director of Sixth Form, Sixth Form Tutors and students in preparation for University, Apprenticeship or Careers, which would include monitoring and checking UCAS applications and ensuring essential deadlines are met.
• Central point of contact for staff (both internal and external providers), students and parents, ensuring all queries are signposted correctly or answered promptly. This includes working and liaising with parents to support students pastorally and help maintain levels of achievement.
• Excellent use of all Google software, Microsoft applications (Word, Excel, PowerPoint), in addition to which, knowledge of SIMS would be desirable (although not essential).
• Must be able to collect and analyse information and data for presentation to both internal and external sources.
• And any other task as directed by the Director of Sixth Form.

The post is permanent, subject to a successful six month review and will begin as soon as possible.