Site Support Manager

Porterbrook; Long Marston CP; On-site; GBP 42,000 - 54,000; Full time

Benefits offered by this job

1.5x employer contributory pension

Financial wellbeing support

Enhanced parental pay

Cycle to Work

Free parking & EV charging

Season ticket loan

25 days annual leave + BHs

Job summary

Porterbrook in Long Marston is seeking an exceptional Site Support Manager to join our depot team. You will provide high-level admin support to the General Manager – Long Marston, coordinate meetings, prepare reports and presentations, and ensure presentation standards are upheld.

You’ll also lead events, VIP site visits and onboarding, while working with HR and the Finance teams on budgets and invoicing. The role requires strong organisational, coordination and communication skills, with

Qualifications

• Educated to A-Level or equivalent with strong organisational ability.
• Experience in a management support role handling confidential information.
• Diary management experience and executive communication skills.

Responsibilities

• Provide administrative support to the General Manager - Long Marston.
• Coordinate meetings: scheduling, agendas, minutes and reminders.
• Format documents, reports and presentations for the General Manager.
• Maintain corporate presentational standards across the site.
• Manage the Long Marston Events and Visitors Tracker and coordinate VIP visits.
• Plan for Rail Live and liaise with stakeholders and event organiser.
• Coordinate onboarding of new team members with HR and site admin.
• Oversee catering for site events, visits and meetings.
• Coordinate site project meetings and manage invoicing/expenditure tracking.
• Raise and process purchase requisitions and approvals.

Skills

Diary management

Organisational skills

Coordination

Problem solving

Executive communication

Attention to detail

Interpersonal skills

Education

A-Level or equivalent

Job description

At the heart of the rail network for over three decades, Porterbrook is the UK’s leading rolling stock financier and asset management company with 4000 vehicles in our diverse portfolio of passenger and freight trains.

By working together with our partners, we deliver high-quality, agile rolling stock solutions that ensure the railway remains safe, reliable, sustainable and fit for the future.

We don’t just provide trains – we provide a customer-focused platform for long-term success. Since 1994, Porterbrook has invested over £4bn in new rolling stock including £1bn of capital in new trains, fleet upgrades, traction innovation and rail infrastructure in the last five years.

With our strategic and empathetic funding solutions, we’re actively looking to invest a further £1bn in the years ahead.

About the team

Our Long Marston Operations Team provide onsite logistical solutions and support services, tailored to our internal and external customers’ needs. The successful candidate will be joining a dynamic, professionally trained depot team.

About the role

A great opportunity for an exceptional Site Support Manager, to join the Porterbrook team.

Key responsibilities:

• Provide administrative support to the General Manager - Long Marston
• Coordination of meetings including; scheduling; agendas; minutes; and tracking of deadlines and reminders to achieve target dates
• Co-ordination and timely support with the formatting of documents, reports and presentations as required by the General Manager – Long Marston
• Work with the Long Marston management team to ensure corporate presentational standards are upheld at all times
• Manage the Long Marston Events and Visitors Tracker, communicating key messages and updates with all stakeholders as required
• Support the planning and preparation for the annual Rail Live event, liaising with internal stakeholders and the event organiser as required by the General Manager – Long Marston
• Lead and coordinate VIP and other site visits by liaising with internal and external stakeholders – including the Porterbrook Communications, and HR teams
• Act as main point of contact and organiser for internal and external events held on site, managing any issues or decision points, escalating as necessary to the General Manager – Long Marston
• Ensure arrangements are in place for catering in support of site events, visits and meetings as required
• Coordination of site project meetings, liaising with internal and external stakeholders to ensure required arrangements are in place
• Manage the Long Marston Activity Log, liaising with the Porterbrook Investment and Finance teams to ensure customers are accurately invoiced for services -according to the terms of their contract
• Manage payments for all services onto site, maintaining an expenditure tracker to monitor spend vs budget
• Raise and receipt purchase requisitions, ensuring these are created in a timely manner and are approved in line with delegated authorities
• Coordinate the onboarding of new team members, working closely with the Porterbrook HR team to ensure arrangements for induction, site/building access, workspace set-up and workwear requirements are in place

Skills / Experience

What you’ll need to have:

• Educated to a A-Level or equivalent
• Extensive experience in a management support role or similar
• Experienced in handling financial and other confidential information
• Recognised Project Management qualification (desirable)
• Experience of diary management of senior leaders

It would be great if you also had:

• Strong coordination skills with the ability to manage multiple activities individually and across a team
• Excellent organisational skills
• Strong problem-solving skills
• Outstanding interpersonal and communication skills
• Ability to communicate at an executive level
• Strong attention to detail

A great place to work

We have a collaborative work ethic with our team members across the company, and with our customers and suppliers. In Derby, London and the Long Marston Rail Innovation Centre we have the right people, with the right skills, in the right jobs, all striving to drive excellence through strong partnerships that create value for all.

We promote a high-performing culture where everyone is supported to achieve their goals, both personally and professionally. We have a close-knit, diverse team that looks out for each other, and supports our colleagues, communities and the next generation of the railway family.

In recognition of this we have been awarded:

• Investors in People Gold accreditation
• Investors in People ‘We Invest in Wellbeing’ Gold accreditation
• Engineering and Safety Award Railway Innovation 2025

These accolades reflect the company's dedication to creating a supportive and inclusive workplace where employees are empowered to thrive.

To learn more about why Porterbrook is a great place to work please visit our website and follow us on social media.

We are seeking the very best talent to join the team, and offer an excellent salary, along with bonus and benefits. This is a fantastic opportunity to join a great organisation with outstanding people and a road map for the future to grow and develop the business. Some of our benefits are listed below:

• 1.5x employer contributory pension scheme
• Financial wellbeing support
• Enhanced maternity, paternity and adoption pay
• Enhanced Armed Forces policies
• Ongoing support with professional and personal development
• Long service awards
• 25 days’ annual leave + Bank Holidays + option to buy and sell up to 5 days’ additional leave
• Additional days annual leave for long service
• Free parking and electric vehicle charging are available at our Derby office
• Season ticket loan
• Cycle to Work scheme

Should you be suitable for the role, the full benefits package will be discussed in more detail during your screening call.

We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join us on our journey.

Accessibility

We’re committed to helping you perform at your best throughout the recruitment process. If you have a disability or need any reasonable adjustments during the application and selection stages, please get in touch with us at [e-mail] We’ll be happy to discuss how we can assist.

What happens next?

Once your application has been reviewed, our recruitment team will be in contact.

Our interview process is typically two stages to ensure a thorough evaluation while providing a chance for you to showcase your skills and fit for our team.

This approach allows us to engage in meaningful discussions, assess your qualifications more comprehensively, and ensure a mutual alignment with our company values. If you're ready to take the next step in your career, we look forward to meeting you!