Site Secretary

Betsi Cadwaladr University Health Board; Wales; On-site; GBP 60,000 - 80,000; Full time

Job summary

A major health organization in Wales is seeking a Site Secretary for a fixed term of 12 months at Glan Clwyd Hospital. The role involves supporting management, coordinating meetings, and providing effective secretarial services. Candidates should have strong communication skills, attention to detail, and produce high-quality documentation. Knowledge of Welsh is desirable. Sponsorship available for non-UK applicants.

Qualifications

• Resilient, with high attention to detail and a positive approach.
• Excellent communication skills.
• Proven ability to develop and produce high-quality documentation.
• Desirable knowledge of Welsh.

Responsibilities

• Provide support for management and administration of the department.
• Co-ordinate Corporate and Central meetings.
• Provide secretarial service to senior managers.
• Maintain knowledge of issues and responsibilities of Senior Managers.
• Schedule and arrange meetings with necessary preparations.
• Manage electronic diary for appointments and bookings.
• Prepare documentation for meetings.

Job description

About Betsi Cadwaladr University Health Board

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales has all the right ingredients. The largest health organisation in Wales, it provides a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000 across North Wales. We are committed to promoting equality and diversity and are proud to welcome applicants under the "Disability Confident Employer" scheme.

Position Overview

An exciting opportunity has arisen to cover the position of Site Secretary within the Women's Directorate in Glan Clwyd Hospital for a fixed term period of 12 months.

Key Responsibilities

• Provide support for the General Manager, Matrons, Ward Managers, Lead Manager and Senior Midwives in relation to management and administration of the department and the provision of a secretarial service within the department as required.
• Fully co‑ordinate Corporate and Central meetings, inclusive of room bookings, compilation of agendas and transcribing of formal minutes.
• Provide effective secretarial service and support to all senior managers within the Central area of the Women's Directorate including the Clinical Director, Consultant Midwife, Lead Manager, Inpatient Manager and the General Manager.
• Maintain up-to-date knowledge and understanding of the issues and responsibilities associated with the role of the Senior Managers.
• Schedule and arrange meetings, invite attendees, arrange suitable meeting venues and refreshments if necessary.
• Manage the Lead Manager and Matron's electronic diary, including making appointments, booking meetings, sending apologies and revisions as prioritised.
• Ensure the Lead Manager and Matrons are fully prepared with required documentation prior to meetings.

Qualifications & Requirements

• Resilient, with high attention to detail and a positive approach.
• Excellent communication skills.
• Proven ability to develop and produce high‑quality documentation in conjunction with minute taking while working to deadlines.
• Desirable knowledge of Welsh; Welsh and/or English speakers are equally welcome to apply.

Additional Information

To work in the UK, all candidates who are not UK or Republic of Ireland nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non‑UK / RoI candidates wishing to apply should self‑assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK. If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.

Please check your email account regularly. Successful applicants will receive all recruitment‑related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Further Details

You will find a full Job description and Person Specification attached within the supporting documents or you may click "Apply now" to view them in Trac.