Site Secretary

Randstad Construction and Property; Greater London; On-site; GBP 80,000 - 100,000; Full time

Job summary

A leading main contractor is seeking a Site Secretary for a 2-year building project in South West London/Surrey. This long-term freelance or temp-to-perm position may lead to a permanent role. Responsibilities include managing documentation, liaising with suppliers, and attending site meetings. The ideal candidate should have excellent communication skills, be IT proficient in MS Office, and possess construction industry experience. Diversity and equality are valued, and the contractor encourages applications from all backgrounds.

Benefits

Ability to grow and develop skills

Temp to permanent opportunity

Friendly team environment

Qualifications

• Some experience with Viewpoint / 4Projects system is preferred.
• Must possess excellent communication skills.
• Strong IT skills in MS Office including Outlook, Excel, and Word required.
• The ability to multitask and maintain high attention to detail is essential.
• Experience in the construction industry or working on-site is beneficial.

Responsibilities

• Typing up letters and reports.
• Printing and photocopying documents.
• Ordering office supplies as needed.
• Liaising with suppliers and contractors.
• Managing workflow of documentation on EDMS systems.
• Ensuring all documentation and communication is QA managed.
• Distributing documents to relevant managers/project teams.
• Editing and amending documents for accuracy.
• Creating reports and trackers for project communication.
• Providing regular training on EDMS systems.
• Managing all documentation flow and information.
• Attending site meetings as required.
• Preparing and organizing information in both paper and digital format.

Skills

Excellent communication skills

Strong IT skills in MS Office

Experience in the Construction industry

Ability to multitask

High attention to detail

Tools

Viewpoint / 4Projects system

EDMS systems

Job description

A leading main contractor is looking for a Site Secretary to join them on a 2‑year building project.

This is a long‑term freelance or temp‑to‑perm position based in South West London / Surrey which could lead into a longer‑term permanent role.

Benefits

• Ability to grow and develop skills and experience within the company
• Temp to permanent opportunity
• Construction experience
• A friendly team

Responsibilities

• Typing up letters and reports
• Printing and photocopying
• Ordering office supplies
• Liaising with suppliers and contractors
• Manage workflow of documentation on EDMS systems
• QA manage all incoming and outgoing documentation and communication
• Distribution of documents to relevant managers / project teams
• Editing and amending documents for accuracy and compliance with client procedures
• Creating reports and trackers on all communication of the project
• Providing regular training on EDMS systems to internal and external staff
• Drive and manage all documentation and the flow of information, ensuring deadlines are met through the project EDMS
• QA managing all documentation and communication
• Attend site meetings
• Preparing, organising and filing information in paper and digital form

The ideal candidate will have

• Some experience with Viewpoint / 4Projects system
• Excellent communication skills
• Strong IT skills in MS Office including Outlook, Excel / Word
• The ability to multitask and have high attention to detail
• Experience in the Construction industry / working on‑site

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.