Site Secretary

Fawkes and Reece; Birmingham; On-site; GBP 25,000 - 35,000; Full time

Job summary

A construction firm in Birmingham is seeking an experienced office support professional to manage correspondence, organize project documents, and liaise with clients and stakeholders. The role involves arranging meetings, preparing reports, and assisting with site activities. Strong organizational skills are required, along with the ability to manage multiple tasks efficiently.

Responsibilities

• Provide general office support and manage correspondence.
• Maintain and organize project documents, including contracts and site registers.
• Arrange meetings, prepare agendas, and take minutes.

Job description

Reference: SitSecr_1761062072
Posted: October 21, 2025

• Provide general office support, manage correspondence, and answer phone calls.
• Maintain and organize project documents, including contracts, blueprints, permits, and site registers. This also includes managing revisions and supporting change control processes.
• Arrange meetings, prepare agendas, take minutes, and distribute them to the relevant team members.
• Assist with compiling and preparing weekly and monthly reports.
• Order supplies, manage petty cash, and maintain office equipment.
• Manage project timelines and schedules, and book meetings, travel, and accommodation when necessary.
• Assist with day-to-day site activities, such as booking deliveries and managing site attendance records.
• Act as a central point of contact for the site, liaising with clients, suppliers, and other stakeholders.

If you are interested and have the right experience, then please reach out to Paige Camies at the Fawkes & Reece office.