Site Management Administrative Assistant

NHS; Hull and East Yorkshire; On-site; GBP 20,000 - 25,000; Full time

Job summary

A large healthcare provider in Hull is seeking a Site Management Administrative Assistant to support the Site Team at Hull Royal Infirmary. This 6-month fixed-term contract role requires excellent IT, organisational, and communication skills. The successful candidate will assist with transport booking and meeting minutes in a fast-paced office environment, working across 2 or 3 days per week. NHS experience is preferred, and the role includes a 7-day rota commitment.

Qualifications

• Experience in a recent clerical/administrative role within a clinical setting.
• Experience of working in the NHS with practical hospital operations knowledge.
• Knowledge of bed management systems and up-to-date NHS priorities.

Responsibilities

• Booking transport for staff or patients.
• Taking minutes in the bed meeting.

Skills

IT skills

Organisational skills

Communication skills

Interpersonal skills

Problem-solving

Education

Good standard of education to GCSE level

ECDL or equivalent

Job description

Go back Hull University Teaching Hospitals NHS Trust

Site Management Administrative Assistant

The closing date is 23 October 2025

An exciting opportunity has arisen for an administrative assistant to work as a Site Team Administrative Support Worker at Hull Royal Infirmary.

The successful candidate will have excellent IT, organisational and communication skills as the post includes taking minutes of meetings and general telephone enquiries.

The ability to work in a fast paced environment is also essential.

This post is included as part of a rota covering 7 days per week, including bank holidays. The successful candidate will be expected to be part of that rota and to work their hours over 2 or 3 days per week dependent on hours.

The successful candidate should be a team player who is able to work in a friendly but fast paced office environment.

This is a 6 month fixed term contract.

For further information or for an informal visit please contact and speak with any member of the Site Matrons team who can give further insight into the role. Their office number is 01482311499

Main duties of the job

• Booking transport
• Taking minutes in the bed meeting

About us

The Humber Health Partnership is one of the largest acute and community Partnership arrangements in the NHS, seeing well over one million patients every year and managing a budget of over £1.3 billion. Made up of two Trusts - Northern Lincolnshire and Goole NHS Foundation Trust (NLAG) and Hull University Teaching Hospitals NHS Trust (HUTH) - our Partnership has significant ambitions and is committed to delivering world-class hospital and community services for the 1.65 million people we serve.

Together we employ nearly 20,000 staff. Our five main hospital sites are Diana, Princess of Wales Hospital, Scunthorpe General Hospital and Goole and District Hospital, for NLAG and Hull Royal Infirmary and Castle Hill Hospital for HUTH.

As Teaching Hospitals working with the Hull York Medical School, we both lead and contribute to research in many areas - biomedical research, primary care, palliative medicine, cardiovascular and respiratory medicine, vascular surgery, cancer surgery and oncology.

We believe that by developing a diverse, inclusive, innovative, skilled and caring workforce, we can deliver excellent care to our patients and a great future for our employees, our Partnership and our community.

Job responsibilities

For further details with regard to this vacancy opportunity, please see the attached Job Description and Person Specification.

Person Specification

Qualifications

• Good standard of education to GCSE level
• ECDL or equivalent

Experience

• Experience in a recent clerical/administrative role within a clinical setting
• Experience of working in the NHS and have a practical understanding of how a hospital operates

Skills ability and knowledge

• Demonstrate problem solving.
• Well developed interpersonal skills
• Knowledge of bed Management Systems
• Up to date knowledge of NHS priorities

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Hull University Teaching Hospitals NHS Trust