Site Co-Ordinator

Mitie Group plc.; Swindon; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading facilities management company is seeking a Site Co-ordinator in Swindon. This role involves administrative responsibilities within a warehouse environment and includes cleaning duties. The ideal candidate will have strong organizational skills, administration experience, and proficiency in Microsoft Office. In addition to a competitive salary of £13.10/hour, the role offers benefits such as holiday entitlement, pension contributions, and discounts at various retailers.

Benefits

Holiday entitlement

Pension contributions

Discounts to over 850 high-street retailers

Cycle-to-work scheme

Access to Share incentive plan

Free virtual GP service

Free hot and cold drinks

Qualifications

• Proven experience in administrative roles.
• Familiarity with facilities management is a plus.
• Ability to handle confidential information discreetly.

Responsibilities

• Assist in administrative processes related to contracts.
• Update databases and file paperwork accurately.
• Manage waste disposal and ensure cleanliness of the warehouse.

Skills

Administration experience

Microsoft Office proficiency

Excellent data entry skills

Customer-care orientation

Strong time-keeping and organizational skills

Job description

Overview

Salary: £13.10/hour | Hours: 30 hours/week | Shift Pattern: flexible start/finish times and days | Contract: Permanent

We are looking for passionate individuals to join our amazing Mitie team that delivers the exceptional every day and offers a great place to work with many benefits. In this role, as Site Co‑ordinator, you will work within a warehouse environment as part of our cleaning and waste team. You will be responsible for both administrative tasks and cleaning duties.

Responsibilities

• Assist with all administrative processes related to Contracts, taking instruction from the Site Manager & Regional Account Manager as required and attending meetings and conference calls.
• Update internal and external databases and administration systems, accurately file paperwork (manually and electronically) in accordance with corporate standards.
• Manage reports and supporting contract documentation and assist in the preparation for client meetings.
• Provide flexible business support to ensure deadlines are achieved.
• Perform general cleaning and tidying of all warehouse areas, including washrooms and canteens, using appropriate equipment, materials, and cleaning products and ensuring equipment is maintained in safe working order.
• React quickly to client call‑outs and comply with all Health & Safety legislation and policies (training provided).
• Manage waste disposal.

Qualifications & Skills

• Administration experience essential.
• Knowledge of facilities management sectors desirable.
• Microsoft Office proficiency – must have good working knowledge of Excel.
• Excellent data entry skills and attention to detail.
• Flexible approach to working, with strong time‑keeping and organisational skills.
• Ability to manage own time, prioritise workload and plan effectively.
• Relationship building skills and a self‑starter attitude, with a willingness to take initiative.
• Ability to generate, develop and present ideas and suggestions for improvements.
• Discretion in dealing with confidential information.
• Customer‑care orientation – capable of delivering results and exceeding expectations.
• Well‑presented, professional appearance and positive attitude.
• Excellent written and spoken communication skills.

Additional requirements: completion of a Basic Disclosure (DBS) check and a drug and alcohol screening test.

Benefits

• Holiday entitlement
• Pension contributions
• Discounts to over 850 high‑street retailers
• Cycle‑to‑work scheme
• Access to Save‑as‑you‑earn scheme and share incentive plan
• A free virtual GP service
• Free hot and cold drinks

We also celebrate our colleagues continually through the Mitie Stars programme, Employee of the Month, and event celebrations.