Site Administrator / Receptionist

Galliford Try; Cambridgeshire and Peterborough; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Generous holiday entitlement

Corporate discounts

Cycle to Work scheme

Comprehensive pension plan

Paid family leave policy

Save as You Earn share purchase scheme

Private medical scheme options and 24/

Professional association membership

Job summary

Galliford Try Group is seeking a Site Admin / Receptionist at our Bedfordshire site. You will act as the first point of contact, handle letters, manage mail, support new starters and maintain office supplies. You will also assist with invoicing checks and training input tasks as required.

The role requires strong computer skills, experience with standard office equipment and solid clerical procedures. A basic administrative qualification is desirable, with prior admin experience preferred.

Qualifications

• Proficient in MS Office and standard office software.
• Experience with filing, archiving and record keeping.
• Familiarity with basic office management principles.

Responsibilities

• Greet visitors and manage reception duties.
• Prepare letters and documents as required.
• Print/copy documents and maintain printers and supplies.
• Sort and distribute mail and manage deliveries.
• Assist with new starters (security passes, registers, business cards).
• Maintain stationery stock and filing systems.
• Support with meeting room bookings and refreshments.
• Keep contact lists updated and uploaded to intranet.

Skills

Computer skills

Office equipment knowledge

Clerical procedures

Education

Administrative qualification

Job description

Note for Recruitment Agencies:

We prefer to hire directly and we will be in touch with our PSL Agencies if this role is eligible for release.

We do not accept speculative CVs from agencies. If speculative CVs are sent, no fee will be applicable – please direct all queries to the relevant Resourcing Partner.

Title: Site Admin / Receptionist

Location – Bedfordshire

Purpose of the role:

As Receptionist/ Admin Assistant you will work efficiently and effectively as part of a team providing an administrative service to the site.

What you will be doing:

• Act as first point of contact with those reporting at the reception.
• Assist with the preparation of letters and documents as required.
• Support the team with printing and copying of documents and ensure printers are appropriately maintained and replacement materials available.
• Open and distribute incoming and outgoing mail, in accordance with Company requirements.
• Assist with new starters to the company, ensuring, where applicable, security pass is issued, fire/phone registers are updated, business cards are ordered etc.
• Keep control of the purchase and issue of stationery for the office. Maintain stationery stock at the required levels for your department.
• Provide general administrative support and undertake the filing of documents and maintenance of electronic filing.
• Accurately maintain archive databases and electronic records including destruction requests.
• Support with the management of meeting room bookings and ensure that any requirements for refreshments are agreed and arranged prior to meetings.
• Ensure any kitchen areas are kept tidy and refreshment supplies for the communal kitchen are maintained adequately.
• Provide assistance with Teams meeting equipment set up as required.
• Ensure Contact lists are kept up to date and uploaded to the Intranet / distributed as required.
• Assist with checking and authorising invoices for payment, dealing with any queries as they arise.
• Assist the Training team with the input of relevant training courses for CITB claim.

Any associated duties as requested by the Office Manager.

About you:

• Computer skills and knowledge of relevant software.
• Knowledge of operation of standard office equipment.
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping.

Knowledge of principles and practices of basic office management.

• Administrative qualification would be desirable.
• Experience working within an administrative role is desirable.

What we can offer in return:

With an impressive order book of over £4.3 billion we are one of the industry’s leading principal contractors, affording you the opportunity to work on some of the UK’s most exciting projects offering you stability as well as the chance to stretch your capabilities and realise long held career goals. You will be joining diverse teams working at a high professional level with exceptional levels of commitment. With an ambitious strategy, we’re poised for further growth and success, so if you’re committed, talented and enthusiastic, Galliford Try is the right place for you.

We are committed to maintaining the physical and mental wellbeing of all our people, through our ‘Be Well’ programme which offers discounts on certain products, advice and support for a range of issues.

We invest in high-quality training for employees of all levels, from our leadership development framework to our apprenticeship programmes. Through our Career Paths initiative, individuals receive tailored training and support to fulfil their potential.

Our industry is all about creating talented teams that excel in their areas of expertise. As an employer, we know you are most motivated to give your best when you feel valued and engaged.

Our Agile Working programme empowers you with flexibility in when, where and how you work. Where appropriate, site and office-based employees can take advantage of a wide variety of working practices, offering different amounts of structure, regularity and flexibility to suit your needs as well as those of your wider team.

Our benefits:

We put our people first and our benefits package reflects that by offering a comprehensive range of attractive options to help support your career on top of a competitive salary.

• Generous holiday entitlement, increasing with years of service, plus the opportunity to purchase further holidays
• A wide range of corporate discounts
• Cycle to Work schemes
• Comprehensive pension plan
• Competitive family leave policy
• Regular Save as You Earn share purchase scheme
• Private medical scheme options are available for all salaried employees and our employee assistance programme also provides free 24/7 support to those who need it
• Paid for yearly membership to one recognised professional association relevant to your role

About us:

Galliford Try is one of the UK’s leading construction groups with a vision to continuously be a people-orientated, progressive business, driven by our values to deliver lasting change for our stakeholders and the communities we work in.

Infrastructure Business

Our Infrastructure business has seen impressive growth over the last few years, securing a number of high-profile projects and places on key frameworks that have cemented our position as a leading player in the infrastructure sector.

We are committed to investing in the success of our people, our business and our partners by consistently exceeding targets and delivering value to our customers through excellence, efficiency and innovation. We ensure that we have a positive impact and lasting legacy on the local environment, society and the communities in which we work.

With a solid foundation, we are poised for continued growth. Our Sustainable Growth Strategy centres on expanding our core capabilities into adjacent markets with new and existing customers, with a focus on infrastructure resilience to support the UK’s transition to net zero.

Infrastructure (Local Authority)

Our local authority business stream focuses on delivering vital infrastructure across the country, connecting communities, improving safety and providing multi modal forms of transport through a regionally focused approach.

We have an excellent reputation in the marketplace as a trusted and reliable partner. Our strong portfolio of schemes and key role on nine frameworks in the UK provides over 100 local authorities with direct access to our services.

For more information on this role or to enquire about other positions available within our Infrastructure business please contact Skye Bree -on [e-mail]

Additional Information:

Galliford Try welcomes applications from candidates who would like to work full-time, reduced hours or flexibly and this will be discussed in more detail as part of the recruitment process.

We encourage, and would be grateful if, you could confirm any requirements we can reasonably fulfil to make this application a positive experience for you.

Don’t meet every requirement of the role? Studies have shown that some people are less likely to apply for jobs unless they meet every single qualification. At Galliford Try, we are committed to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every requirement of the role, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

As a Disability Confident employer, we have committed to offer an interview to any candidate with a long-term health condition or disability that meet the essential criteria for the advertised position. Please contact the Resourcing Partner listed within the job advert if you believe this applies to you. We will also take the opportunity to discuss any adjustments required for your interview.

A full job description for this role is available upon request.

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