Site Administrator

Vital Energi; West Carr; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading energy solutions provider in the UK is seeking a Site Administrator to support project management teams. Responsibilities include providing administrative support, managing documentation, and assisting with health & safety administration. The ideal candidate should have site administration experience in the construction industry, strong IT skills, and excellent attention to detail. This position offers an opportunity to contribute to sustainable energy solutions.

Qualifications

• Proven site administration experience within the construction industry.
• Familiarity with project management.
• Proficient typing and editing skills.

Responsibilities

• Provide general administrative support to the project management team.
• Facilitate the meeting rooms and provide refreshments.
• Organise efficient administration and filing systems.
• Assist with H&S administration for the SHEQ and site team.
• Prepare weekly, monthly, and annual reports.

Skills

Site administration experience

Proven work experience in office administration

Good IT skills

Excellent command of both written and oral English

Excellent organisational skills

Attention to detail

Tools

MS Office

Job description

• Provide general administrative support to the project management team.
• Facilitate the meeting rooms and provide meeting attendees with refreshments when / if required.
• Organise efficient administration and filing systems as appropriate.
• Provide all round general support for the teams.
• Assist with H&S administration for the SHEQ and site team.
• Assisting with the preparation of weekly, monthly, and annual reports.
• Ordering and managing stationery and sundries for site
• Front of house duties including, meet & greet of clients, visitors, providing refreshments etc.
• Booking couriers, managing site post and small item deliveries.
• Administration of site procurement of consumables and offtakes including reconciliation of delivery notes and invoices, and liaising with other Vital Energi departments
• Administer site staff training records & training course management, booking, travel arrangements etc
• Creation, editing and formatting of MS office-based documentation
• Take lead role in the administration of site documentation
• Distribute project-related copies to internal teams
• File documents in physical and digital records
• Create templates for future use
• Manage the flow of documentation within the organisation
• Maintain confidentiality around sensitive information and terms of agreement
• Assist with site inductions & relevant paperwork
• Tennant Liaison Officer duties
  

  The Site Administrator will undertake administrative tasks, ensuring the management team has adequate support to work efficiently. The ideal candidate will have proven site administration experience within the construction industry., Proven work experience in office administration or similar role, ideally within the Construction industry

• Familiarity with project management
• Good IT skills and hands-on experience with MS Office
• Proficient typing and editing skills
• Data organisation skills
• Attention to detail
• Excellent command of both written and oral English
• Excellent organisational skills with a strong attention to detail
  

  At Vital Energi, we're not just delivering low-carbon energy solutions, we're building a sustainable future. We're passionate about creating innovative solutions that will leave a positive impact for generations to come. Protecting our planet for future generations is our purpose, our why! Join us and be part of the that's shaping a cleaner, greener world!