Site Administrator

Hargreaves PLC; United Kingdom; On-site; GBP 60,000 - 80,000; Full time

Job summary

A company specializing in industrial services is seeking an Administrator at the Port of Tyne. This role involves maintaining payroll records, assisting with HR, managing procurement, and ensuring compliance with safety standards. Candidates should have experience in a similar role, strong communication skills, and a good understanding of site safety procedures. Flexibility and the ability to work under pressure are essential for this position, along with proficiency in Microsoft Office applications.

Qualifications

• Good understanding of site safety standards.
• Experience in a similar administrative role.
• Good level of personal presentation and hygiene.

Responsibilities

• Input timesheets and maintain payroll records.
• Assist with HR processes and recruitment needs.
• Manage procurement and account updates.
• Maintain safety documentation and reporting.

Skills

Site safety standards knowledge

IT proficiency (Microsoft Word, Excel)

Good communication skills

Ability to work under pressure

Job description

Overview

A vacancy has arisen within our team at the Port of Tyne for an Administrator. The purpose of the role is to ensure all administration on site is completed and records held are up to date. The post holder will work in conjunction with the Manager and Safety Manager to maintain all information requested by the Client and the Company for operations on site. Hargreaves Industrial Services provide a varied Operations, Maintenance and Industrial cleaning service to our client at the Port of Tyne Biomass handling facility.

Responsibilities

• Payroll and employee maintaining: Input of timesheets for employees into the different work area spreadsheets; Input of all hours onto TMS system; Reconciling hours with timesheets; Input and maintaining of annual leave allowance; Answering all incoming telephone calls; Address wages enquiries for all staff; Recording, monitoring, and displaying of overtime usage and employee sickness; Arranging overtime cover when required.
• Human Resources: Maintaining, recording, and reporting of all elements of employee’s status; Note taking during investigations and disciplinaries; To ensure Return to Work and Self Certifications are completed and sent to HR Department; To ensure new starters and leavers information is sent to HR Department; Assist with recruitment needs and interviews.
• Health and Safety: Sourcing training providers; Booking all training courses; Working closely with all employees to ensure availability of shift rotas; Ordering all PPE.
• Procurement, Materials and Accounts: Ensure monthly accounts are correct and remain on budget each month; Sage X3 System updates; Stocktaking manually and record all inventory control; Placing and recording orders where required; Recording, balancing and display of procurement data into final accounts; Processing of all purchase orders and inputting of relevant data.
• Reporting: Taking minutes of meetings; Collation of safety statistics; Preparation & completion of all documentation relevant to company procedures; KPI’s delivery and reporting.
• Client Relations: To own additional works process from start to finish; Updating Client site expenditure spreadsheets; Recording client deliveries.

Qualifications & Skills

• Good understanding of site safety standards. Hargreaves safety induction training. Site safety induction training.
• Comply and understand all site golden rules, safety instructions and procedures.
• Undertake site specific training as required. Undertake all mandatory E’Learning as required.
• Knowledge and experience in a similar role.
• Fully conversant with all requirements of IT within administration (Microsoft Word, Excel etc.).
• Good level of personal presentation and hygiene.
• Flexible approach to work.
• Ability to work independently and on own initiative.
• Good time keeping and willing to work overtime as necessary.
• Good communication skills, both with colleagues, other contractors and client.
• Ability to work under pressure and to tight deadlines.