Site Administrator

Hargreaves Industrial Services; South Shields; On-site; GBP 30,000; Full time

Job summary

A leading industrial services company in South Shields is looking for a Site Administrator for the Port of Tyne. In this permanent role, you will ensure all site administration is completed accurately and maintain records in conjunction with site management. Responsibilities include payroll processing, maintaining employee records, handling safety training bookings, and overseeing procurement activities. Ideal candidates will possess strong communication skills, a good understanding of safety standards, and proficiency in Microsoft Office. Competitive salary and benefits provided.

Benefits

Westfield Health

Auto enrolment pension

Life Insurance

Qualifications

• Good understanding of site safety standards.
• Knowledge and experience in a similar role.
• Fully conversant with Microsoft Office tools.

Responsibilities

• Ensure all administration on site is completed and records are up to date.
• Input of timesheets and maintain employee allowances.
• Assist with recruitment needs and conduct interviews.
• Maintain records of training and employee status.
• Ensure monthly accounts are correct and on budget.

Skills

Understanding of site safety standards

Knowledge in a similar role

IT requirements in administration (Microsoft Word, Excel)

Good communication skills

Ability to work under pressure

Flexible approach to work

Job description

VACANCY HIS3315

Site Administrator – Port of Tyne – CONTRACT TYPE: Permanent – SALARY: £29,242 per annum – BENEFITS: Westfield Health, Auto enrolment pension, Life Insurance – CLOSING DATE: 22nd December 2025.

A vacancy has arisen within our team at the Port of Tyne for an Administrator. The purpose of the role is to ensure all administration on site is completed and records held are up to date. The post holder will work in conjunction with the Manager and Safety Manager to maintain all information requested by the Client and the Company for operations on site.

Hargreaves Industrial Services provide a varied Operations, Maintenance and Industrial cleaning service to our client at the Port of Tyne Biomass handling facility.

Responsibilities

Payroll & Employee Maintaining

• Input of timesheets for employees into the different work area spreadsheets.
• Input of all hours onto TMS system. Reconciling hours with timesheets.
• Input and maintaining of annual leave allowance.
• Answering all incoming telephone calls.
• Address wages enquiries for all staff.
• Recording, monitoring, and displaying of overtime usage and employee sickness.
• Arranging overtime cover when required.

Human Resources

• Maintaining, recording, and reporting of all elements of employee's status.
• Note taking during Investigations and Disciplinaries.
• To ensure Return to Work and Self Certifications are completed and sent to HR Dep.
• To ensure new starters and leavers information is sent to HR Dep.
• Assist with recruitment needs and interviews.

Health and Safety

• Sourcing training providers.
• Booking all training courses.
• Working closely with all employees to ensure availability of shift rotas.
• Orders all PPE.

Procurement, Materials and Accounts

• Ensure monthly accounts are correct and remain on budget each month.
• Sage X3 System updates.
• Stocktaking manually and record all inventory control.
• Placing and recording orders where required.
• Recording, balancing and display of procurement data into final accounts.
• Processing of all purchase orders and inputting of relevant data.

Reporting

• Taking minutes of meetings.
• Collation of safety statistics.
• Preparation & completion of all documentation relevant to company procedures KPI's delivery and reporting.

Client Relations

• To own additional works process from start to finish.
• Updating Client site expenditure spreadsheets.
• Recording client deliveries.

Qualifications & Skills

• Good understanding of site safety standards.
• Hargreaves safety induction training.
• Site safety induction training.
• Comply and understand all site golden rules, safety instructions and procedures.
• Undertake site specific training as required.
• Undertake all mandatory E-Learning as required.
• Knowledge and Experience in a similar Role.
• Fully conversant with all requirements of IT within administration (Microsoft Word, Excel etc.).
• Good level of personal presentation and hygiene.
• Flexible approach to work.
• Ability to work independently and on own initiative.
• Good time keeping and willing to work overtime as necessary.
• Good communication skills, both with colleagues, other contractors and client.
• Ability to work under pressure and to tight deadlines.