Site Administrator

Building Careers UK; Liverpool; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading construction firm based in the UK is seeking an experienced Site Project Administrator to join their team in Liverpool. This role involves managing project documentation, supporting Directors and Project Managers, and ensuring compliance with administrative processes. A strong focus on organization and communication is essential. Join a dynamic team that offers growth opportunities and a supportive environment in a hybrid working setup.

Benefits

Supportive team environment

Engaging role at the heart of operations

Opportunities for growth

Qualifications

• Experience in project administration, document control, or a similar administrative role.
• Highly organised with strong multitasking abilities.
• Excellent written and verbal communication skills.

Responsibilities

• Manage general administration across multiple projects.
• Support Directors and Project Managers with daily paperwork.
• Distribute drawings and maintain project documentation.
• Attend site meetings and take minutes.

Skills

Organisational skills

Multitasking

Communication skills

Proficiency in Microsoft Office

Detail-oriented

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Our client is seeking an organised, proactive, and detail‑driven Site Project Administrator to join their growing team in Manchester.

This key role offers the potential of hybrid working from the Salford site and from home, supporting Directors, Project Managers, Engineers and site teams to ensure smooth and efficient project delivery.

If you thrive in a fast‑paced construction environment and enjoy being at the centre of operations, this is the perfect opportunity for you.

About the Role

As a Project Administrator, you will be the backbone of project support, managing documentation, maintaining accurate records, and ensuring seamless communication between office teams, site teams, subcontractors and clients.

You’ll play a crucial part in keeping projects moving, ensuring compliance is met, and that administrative processes are delivered to the highest standard.

Key Responsibilities

Project Administration & Support

• Manage general administration across multiple projects including typing, filing, and maintaining accurate records.
• Support Directors and Project Managers with daily paperwork and correspondence.
• Provide on‑site secretarial and administrative assistance to Contracts and Site Managers.
• Update labour returns, staff records, project logs, and other key documents.

Document Control & Compliance

• Distribute drawings, plans, and technical documents to site teams and subcontractors.
• Manage project documentation including purchase orders, tender packs, subcontract orders, and compliance paperwork.
• Create and maintain Health & Safety files for project completion.
• Prepare RAMS, O&M manuals, fire protection certificates, construction phase plans and other compliance documentation.
• Ensure all documents are organised, up to date, and accessible.

Meetings & Coordination

• Attend site meetings with subcontractors and clients.
• Take clear and accurate minutes and distribute them promptly to relevant teams.
• Liaise with clients, suppliers, contractors and internal teams regarding document submissions and approvals.

Community & Sustainability

• Prepare Considerate Constructors documentation including newsletters and resident progress boards.
• Manage Construct CO₂ system records and ensure sustainability data is accurate and up to date.

About You

• Experience in project administration, document control or a similar administrative role.
• Highly organised with strong multitasking abilities and the confidence to manage multiple projects.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, Outlook) with the ability to learn new systems quickly.
• Proactive, detail‑oriented and able to work independently as well as collaboratively.

Why Apply?

• Join a supportive and expanding team.
• Varied and engaging role at the heart of project operations.
• Opportunity to grow within a respected construction organisation.

Contact Hayley Woodruff on hidden contact information or apply with your CV to hidden application link.

We welcome applications from individuals of all backgrounds, experiences and identities. Our recruitment process is designed to ensure equal opportunities for all candidates, regardless of age, gender, race, ethnicity, religion, disability, sexual orientation or any other characteristic.

Due to high volume of applicants, only shortlisted candidates will be contacted.