Site Administrator

Vital Energi; Hull and East Yorkshire; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading energy solutions provider in Hull is seeking a Site Administrator to support the project management team. The ideal candidate will have experience in office administration, particularly in the construction sector, and demonstrate excellent organisational skills. Responsibilities include managing documentation, facilitating meetings, and assisting with health and safety administration. A strong attention to detail and proficiency in MS Office are essential for this role.

Qualifications

• Proven work experience in office administration or similar role.
• Good IT skills with hands-on experience in MS Office.
• Excellent command of both written and oral English.
• Attention to detail and organisational skills.

Responsibilities

• Provide general administrative support to project management team.
• Organise efficient administration and filing systems.
• Assist with H&S administration for the SHEQ and site team.
• Manage the flow of documentation within the organisation.

Skills

Office administration

Project management

MS Office

Data organisation

Attention to detail

Written and oral English

Organisational skills

Job description

Site Administrator

Would you like to be part of Vital Energi's 5-year Strategy of Growth?

If so, due to continuing success, we are experiencing rapid and extensive growth in all business sectors, and we are looking to recruit a Site Administrator for the Hull District Heating Network.

The Opportunity

The Site Administrator will undertake administrative tasks, ensuring the management team has adequate support to work efficiently. The ideal candidate will have proven site administration experience within the construction industry.

Who we are

At Vital Energi, we're not just delivering low-carbon energy solutions, we're building a sustainable future. We're passionate about creating innovative solutions that will leave a positive impact for generations to come. Protecting our planet for future generations is our purpose, our why! Join us and be part of the movement that's shaping a cleaner, greener world!

The Role

• Provide general administrative support to the project management team.
• Facilitate the meeting rooms and provide meeting attendees with refreshments when / if required.
• Organise efficient administration and filing systems as appropriate.
• Provide all round general support for the teams.
• Assist with H&S administration for the SHEQ and site team.
• Assisting with the preparation of weekly, monthly, and annual reports.
• Ordering and managing stationery and sundries for site
• Front of house duties including, meet & greet of clients, visitors, providing refreshments etc.
• Booking couriers, managing site post and small item deliveries.
• Administration of site procurement of consumables and offtakes including reconciliation of delivery notes and invoices, and liaising with other Vital Energi departments
• Administer site staff training records & training course management, booking, travel arrangements etc
• Creation, editing and formatting of MS office-based documentation
• Take lead role in the administration of site documentation
• Distribute project-related copies to internal teams
• File documents in physical and digital records
• Create templates for future use
• Manage the flow of documentation within the organisation
• Maintain confidentiality around sensitive information and terms of agreement
• Assist with site inductions & relevant paperwork
• Tennant Liaison Officer duties

The Person

• Proven work experience in office administration or similar role, ideally within the Construction industry
• Familiarity with project management
• Good IT skills and hands-on experience with MS Office
• Proficient typing and editing skills
• Data organisation skills
• Attention to detail
• Excellent command of both written and oral English
• Excellent organisational skills with a strong attention to detail

Only applicants who are legally entitled to work in the UK and are currently resident in the UK are invited to apply.

The company is opposed to all forms of discrimination and will select for employment, training and promotion on the basis of suitability for the job and/ or merit. It is company policy that no job applicant or employee receives less favourable treatment than another on the grounds of sex, race, colour, age, ethnic or national origins, political affiliations, religious beliefs, marital status, physical disability or is disadvantaged by unjustifiable conditions or requirements.

Notice to Agency and Search Firm Representatives

Vital Energi Utilities Ltd is not accepting unsolicited CVs from agencies and/or search firms for this job posting. CVs submitted to any Vital Energi Utilities Ltd employee by a third party agency and/or search firm without a valid written & signed search agreement, will become the sole property of Vital Energi Utilities Ltd. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.