Site Administrator

VolkerWessels UK; Devon and Torbay; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading civil engineering firm is seeking a Site Administrator for projects in Plymouth. The role involves providing administrative support, managing documentation, and assisting office management. Applicants should have excellent communication, IT skills, and time management abilities. The position requires UK National security clearance and offers competitive salary and benefits including private medical care and an enhanced leave policy.

Benefits

Competitive salary

Private medical care

Pension

Employee Assistance programme

Enhanced maternity benefits

Qualifications

• Site/Construction Company experience (not essential).
• Ability to compile own letters in written English.
• Discretion and confidentiality.

Responsibilities

• Provide an effective administration function for both the site and the overall project.
• Book travel & hotels for the site team.
• Manage Live Hire Reports and weekly reviews.

Skills

Excellent communication skills

Excellent IT skills

Time management skills

Experience in Procure to Pay Process

Tools

Word

Excel

Powerpoint

Access

Job description

Part of the VolkerWessels UK Group, VolkerStevin is an industry-leading civil engineering business, providing complex and innovative engineering solutions across a wide range of sectors including maritime, flood risk management, defence, energy, water and regeneration. Collaborating with, and drawing on the specialist skills of the group's business units we deliver a truly integrated, multidisciplinary service.

VolkerStevin are recruiting for a Site Administrator for our long term projects in Plymouth. This position will require security clearance. UK National is essential

As the Site Administrator you will provide an effective administration function for both the site and the overall project, ensuring control of all agreed admin and documentation in a manner consistent with VolkerStevin and project processes and procedures.

To provide administrative support to the Head of Office Manager.

Key accountabilities

To provide a complete administration function for the project.

Purchase Card

Assisting the Office Managers where required on managing purchase cards. Working alongside the Head of Office Management to support monthly spend reports requirements.

Click Travel

Booking travel & hotels for the site team and running weekly reports to ensure all costs are captured and reconciled and signed off.

Reports

Running and reviewing daily/weekly/monthly reports.

Procure to Pay

Supporting the office management team with:

• Querying invoices with Suppliers and ensuring the query details are on 4PS and on the correct query code.
• Managing / monitoring disputed invoices in a timely manner
• 3‑way matching invoices in 4PS
• Chasing credit notes
• Entering good receipts notes
• Entering operated and labour timesheets

Plant Reports

Managing the Live Hire Reports and weekly reviews on issues.

Plant

Learning the plant system and support queries with the hire desk and office management team.

Asset Register

Site purchased asset log.

General Support

Support give to the Head of Office Management on any tasks needed to support the office management team on a day-to-day basis.

About you

• Site/Construction Company experience (not essential)
• Excellent communication skills including written English and ability to compile own letters.
• Excellent IT skills including; Word, Excel, Powerpoint, Access, E-Mail and Internet
• Excellent telephone manner
• Ability to use initiative
• Discretion and confidentiality
• Time management skills
• Experience in the Procure to Pay Process

If your past experience doesn't match perfectly with every requirement of the job description, we still encourage you to apply. You may be just the right candidate for us.

Why work with us?

VolkerStevin is under the umbrella of VolkerWessels UK which is a multidisciplinary contractor that delivers innovative engineering solutions across the civil engineering and construction sectors including rail, highways, airport, marine, energy, water, and environmental infrastructure.

By utilising the specialist skills of each business unit within VolkerWessels UK, VolkerStevin are able to ensure our staff provide unrivalled resources and expertise to our clients.

We offer competitive rewards and benefits, recognising the value we place on our employees.

We offer a range of benefits, including:

• Competitive salary
• Competitive annual leave and an additional day off on your birthday
• Option to buy additional annual leave
• Private medical care
• Pension
• Life Assurance
• Cycle to Work scheme
• Shopping and restaurants vouchers, rewards, and discounts
• Training and development opportunities‑comprehensive skills‑based training
• Family friendly polices including enhanced maternity benefits
• Employee Assistance programme
• Mental health, physical health, and financial support
• 24/7 Virtual GP service

Fairness, inclusion and respect

We believe in pushing boundaries in the pursuit of fairness, inclusion and respect. So, our teams can be comfortable that, whatever their background, VolkerWessels UK is a place where they can be themselves and thrive.

If you need support with your application, please contact us at

Additional information

Note for Recruitment Agencies

Our preference is to hire directly, and we will reach out to our Preferred Supplier List (PSL) agencies if this particular role qualifies for release.

We kindly request that you refrain from sending speculative CVs. In the event of speculative CV submissions, no fees will be applicable, and we kindly ask that all inquiries to be directed

VolkerWessels UK is committed to maintaining healthy, safe and productive working conditions for its entire staff and therefore a drugs & alcohol screening is mandatory for all.

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