Site Administrator

Hill Group UK; Bristol; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading UK housebuilder is seeking a motivated Site Administrator to join their team in Bristol. The role involves providing essential administrative support, maintaining site records, and coordinating documentation. Ideal candidates will have strong organisational and communication skills, with a background in site administration being an advantage. Responsibilities include liaising with subcontractors, managing correspondence, and assisting with health and safety documentation. This position offers a dynamic work environment in a respected firm.

Qualifications

• Proven experience in an administrative role, ideally in construction/site-based admin.
• Strong communication skills, both written and verbal.
• Knowledge of document control processes and health & safety (advantageous).

Responsibilities

• Provide administrative support to site management.
• Maintain site records, including health & safety documents.
• Assist with document control: filing, scanning, and uploading paperwork.
• Liaise with subcontractors and suppliers.
• Manage site correspondence and coordinate site inductions.

Skills

Organisational skills

Attention to detail

Communication skills

Proficiency in Microsoft Office

Multitasking ability

Education

GCSEs in English and Maths

NVQ/Certificate in Business Administration

Tools

Microsoft Office

Job description

Hill Group Ltd is one of the UK’s leading privately-owned housebuilders, recognised for delivering high-quality homes and developments across the country. We pride ourselves on innovation, collaboration, and excellence in everything we do. As part of our continued growth, we are seeking a motivated and detail-oriented Site Administrator to join our Bristol team.

Role Overview

The Site Administrator will play a key role in providing administrative support to ensure the smooth and efficient operation of the project site. You will work closely with the Site Manager, project team, subcontractors, and head office to maintain accurate records, manage documentation, and assist with day-to-day site coordination.

Key Responsibilities

• Provide administrative support to the site management team.
• Maintain site records, including health & safety documents, permits, and compliance reports.
• Assist with document control: filing, scanning, and uploading site paperwork.
• Liaise with subcontractors, suppliers, and visitors, ensuring all necessary paperwork is completed.
• Manage site correspondence, including emails, letters, and reports.
• Coordinate site inductions for new staff and subcontractors.
• Support the preparation of project progress reports and meeting minutes.
• Track deliveries, materials, and invoices in line with company procedures.
• Handle day-to-day office duties such as ordering supplies, managing calendars, and organising meetings.
• Uphold company standards for confidentiality, accuracy, and professionalism at all times.

Skills & Experience

• Proven experience in an administrative role (construction/site-based administration desirable).
• Excellent organisational skills with strong attention to detail.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong communication skills, both written and verbal.
• Ability to multitask and prioritise workload effectively.
• Knowledge of document control processes and health & safety requirements (advantageous).
• Professional, proactive, and adaptable approach.

Qualifications

• GCSEs (or equivalent) in English and Maths essential.
• NVQ/Certificate in Business Administration (desirable).
• CSCS card (advantageous, but training may be provided).