Senior Workforce Administrator

Manchester University NHS Foundation Trust; Manchester; In loco; GBP 32.000 - 39.000; Tempo pieno

Descrizione del lavoro

Manchester University NHS Foundation Trust is seeking a Senior Workforce Administrator to deliver comprehensive workforce admin and information services to the Dental Care Division. You will support the employee lifecycle, maintain ESR data, and generate reports and dashboards to aid workforce planning.

The role requires discretion, prioritisation and strong communication with staff and managers across levels, with close collaboration across HR, Recruitment, Payroll, Finance and Learning &

Competenze

• Experience in a complex administrative, workforce, HR, payroll, finance or information environment.
• Proven ability to produce reports, validate information and meet deadlines while maintaining confidentiality.
• Proficient in Microsoft Office and data management tools.

Mansioni

• Coordinate key employee lifecycle processes including recruitment, onboarding, starters, leavers, contractual changes, transfers and fixed-term arrangements.
• Maintain accurate workforce information within ESR and other authorised systems; perform data-quality checks and produce reports, dashboards and analyses.
• Provide first-line process guidance, prepare correspondence and meeting papers, and support managers across departments.

Conoscenze

HR administration

Payroll experience

Data reporting

Microsoft Office

Formazione

GCSE English & Maths

Continuing professional development (CPD) in workforce/admin

Strumenti

ESR system

HR payroll systems

Descrizione del lavoro

Manchester University NHS Foundation Trust

Senior Workforce Administrator

The closing date is 09 November 2026

The Senior Workforce Administrator will provide a comprehensive, accurate and responsive workforce administration and information service to the Dental care Divison.

The post holder will support managers across the employee lifecycle, maintain workforce systems and establishment records, produce and interpret workforce information, coordinate defined workforce processes, and contribute to service improvement. The role requires discretion, sound judgement, effective prioritisation and confident communication with staff and managers at all levels.

Main duties of the job

We are looking for an organised, proactive and highly accurate Senior Workforce Administrator to provide a responsive workforce administration and information service to the Dental Care Division. Working closely with managers and corporate teams, you will coordinate key employee lifecycle processes, including recruitment, onboarding, starters, leavers, contractual changes, transfers and fixed-term arrangements.

You will maintain accurate workforce and establishment information within ESR and other authorised systems, undertake data-quality checks, and produce clear reports, dashboards and analysis covering areas such as vacancies, recruitment, turnover, sickness absence and temporary staffing. Your insight will support workforce planning, establishment reviews, performance discussions and business cases.

The role involves providing first-line process guidance, preparing high-quality correspondence and meeting papers, tracking actions and building effective relationships across Dental services, Workforce, HR, Recruitment, Payroll, Finance, Temporary Staffing and Learning and Development. You will manage competing priorities with limited supervision, exercise sound judgement, handle sensitive information with discretion and elevate specialist matters appropriately.

About us

Join Manchester University NHS Foundation Trust (MFT), the largest provider of specialist services, and our Oxford Road Campus in Manchester, the largest health academic campus in Europe - a great place to shape your career.With a workforce of over 30,000 colleagues, we work together to deliver exceptional care to more than 1 million people every year.Behind every patient cared for are people like you - keeping services running smoothly, supporting clinical teams, and helping create safe, welcoming environments for patients and our people alike.At MFT, we believe in the power of teamwork, respect, and inclusion. Our People Plan reflects our commitment to making MFT a place where everyone feels they belong, where your ideas are heard, and your contribution is truly valued. Join us and work smarter with our digital technology and thrive in a collaborative culture that empowers you to deliver your best to ensure that your work behind the scenes creates seamless, high-quality care and exceptional patient outcomes.Whether you're just starting out or looking to grow, we offer clear pathways for development and a culture that supports your wellbeing, ambition, and success. Everything you do makes a real difference to the lives of others.At MFT, your role matters, your impact is real, and you're part of something bigger from day one.

Job responsibilities

IMPORTANT CANDIDATE INFORMATION

To find out more about the key responsibilities and the specific skills and experience youll need for this role, take a look at the Job Description & Person Specification attachments under the Documents to download heading.

We welcome applications from a wide range of backgrounds and experiences.To help us manage applications fairly and give each one the time it deserves, our adverts may close early if we receive a high level of interest. Early applications are therefore encouraged.

Diversity Matters MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, please contact the manager named below.

Use of Artificial Intelligence (AI) in your application

Here at Manchester University NHS Foundation Trust, were proud to be ALL HERE FOR YOU, for our patients, our communities, and each other.As part of our commitment to fairness, transparency, and personal integrity, we ask all applicants to ensure that their job applications reflect their own experiences, skills, and motivations. While AI tools can support spelling, grammar, or formatting, we expect that the content of your application, especially personal statements and responses to role specific questions is written by you. This helps us get to know the real you and ensures that our recruitment process remains equitable and meaningful for everyone.

Thank you for helping us uphold the values that make our Trust a place where people belong, grow, and thrive. We look forward to receiving your application.

Disclosure and Barring Service (DBS) check

As part of our commitment to safeguarding patients and staff, many roles at Manchester University NHS Foundation Trust (MFT) require a Disclosure and Barring Service (DBS) check. This is a standard process across the NHS and helps us ensure a safe environment for everyone.

What is a DBS Check?

A DBS check is a background check that reveals any criminal convictions, cautions, reprimands, or warnings. The level of check required depends on the role:

• Standard DBS: Checks for spent and unspent convictions, cautions, reprimands, and final warnings.
• Enhanced DBS: Includes the above, plus any additional information held by local police thats considered relevant to the role.
• Enhanced with Barred Lists: Includes all of the above, plus checks against the childrens and/or adults barred lists.

Who Needs a DBS Check

Most roles involving direct patient contact, working with children or vulnerable adults, or access to sensitive information will require a DBS check. The job advert and recruitment team will let you know if this applies to your role.

The Costs for a DBS

At Manchester University NHS Foundation Trust (MFT), roles that require a DBS check are subject to a cost recovery policy. This means that the cost of submitting and processing a DBS application if you are successful and join us, will be deducted from your salary within the first three months of employment. If, however, you withdraw from a conditional offer after the DBS process has begun, you will still be liable for the cost incurred.

For more information about the cost of the various types of DBS, please visit: https://www.gov.uk/government/news/dbs-fees-are-changing-in-december

DBS Update Service

Candidates are also expected to register with the DBS Update Service which must be completed within 30 days of the certificate being issued. This helps streamline future employment checks and supports safer recruitment practices. For more information, please visit the DBS Update Service.

Person Specification

Experience

• Experience in a complex administrative, workforce, HR, payroll, finance or information environment
• Experience producing reports, validating information and working to deadlines and maintaining confidential records and databases
• Microsoft Office experience to support data management

Qualifications

• GCSE English and Mathematics Grade C/4 or above (or equivalent)
• Evidence of continuing professional development relevant to workforce, HR, administration, systems or data

communication

• Ability to communicate clearly, professionally and confidently with staff at all levels.
• Ability to build relationships, provide support, maintain confidentiality and handle sensitive issues professionally.
• Demonstrates integrity, inclusivity, compassion, confidentiality and commitment to continuous improvement

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Manchester University NHS Foundation Trust

£32,073 to £39,043 a yearper annum (pro rata)