Senior Treasury Administrator

Heriot-Watt University; Kilmarnock; On-site; GBP 27,000 - 31,000; Full time

Benefits offered by this job

28 days annual leave

9 buildings closed days

Christmas Eve closure when weekday

Job summary

Heriot-Watt University seeks a Senior Treasury Administrator to support the University’s banking operations, posting receipts and payments, and reconciling daily bank statements across all HWU accounts.

You will work with Fusion, Oracle Financials and Realex, advising managers on banking matters and ensuring timely, accurate financial processing and reporting. This 35-hour-per-week role is open-ended.

Qualifications

• Educated to SCQF Level 6 or similar or equivalent experience.
• Experience of working within a similar environment as outlined above.
• Competent in the use of relevant IT packages.
• Well-developed interpersonal skills.
• Demonstrable professional and proactive approach.
• Demonstrable ability to work quickly, flexibly and accurately in a dynamic environment.
• Demonstrable provision of excellent customer service.

Responsibilities

• Daily bank statement transfer to Fusion and posting of receipts.
• Process currency and sterling payments via Barclays.net and post to the GL.
• Ensure automatic upload of WPM files to Fusion balances with Realex daily reports.
• Liaise with staff and external stakeholders regarding monies and payments.
• Assist in cash flow and liquidity data for the GCFO.

Skills

Interpersonal skills

IT packages

Customer service

Attention to detail

Education

SCQF Level 6 or equivalent

Tools

Oracle Financials

Barclays.net

Fusion

Job description

Role Title: Senior Treasury Administrator

Grade and Salary: Grade 5, £26,707 - £31,236 per annum

FTE and working pattern: Full-time (35hrs per week); Open-ended

Reward and Benefits: 28 days annual leaveplus 9 buildings closed days (and Christmas Eve when it falls on a weekday). Use our total rewards calculator: https://www.hw.ac.uk/about/work/total-rewards-calculator.htmto see the value of benefits provided by Heriot-Watt University.

About Our Team

The Finance team is one of the University’s Professional Services which supports the University’s delivery of its mission, strategic priorities and business objectives.

On a day-to-day basis, it does this by delivering a range of financial operations, including:

• Financial transactional processing in payroll, accounts payable and accounts receivable;
• Effective management of the University’s financial resources
• Sound management accounting, including ensuring the availability of accurate and timely financial management reporting
• Effective operation of the Oracle financial system and
• Effective and timely delivery of statutory financial reporting.

In addition, the Finance department also supports the delivery of the University’s strategic plan through effective financial planning; including capital investment planning, project appraisal and identification of sustainable funding streams.

Purpose of Role

The main functions of the role are to assist in the provision of a timely and accurate banking service. This includes finance tasks relating to daily posting of receipts, payments and journals which are input for the matching and balancing of daily bank statements of all HWU bank accounts. Other processes include transferring of data between online payment platforms and banking systems to Oracle Financials accounting system and processing of payments through the relevant banking systems. Provide advice and guidance to managers and staff on banking matters and be one of the first points of contact for banking related queries from colleagues across HWU, and external stakeholders.

Key Duties And Responsibilities

• Daily bank statement transfer to Fusion, posting direct receipt transfers received in the bank, collating and attaching relevant documentation and reconciling transactions for all the University’s bank accounts.
• Process all foreign currency payment and sterling requests via Barclays.net internet banking, allocating the sterling equivalent by creating external transactions in Cash Management within Fusion to the appropriate Business Unit and Account Nominal codes in the General Ledger.
• Ensure the automatic upload of files from WPM online payment platform to Fusion occurs and balances to the Realex online daily report each day for posting to student accounts and remitting for tuition and accommodation fees.
• Liaise with various members of staff at all levels regarding both monies received and outgoing payments.
• Facilitate in resolving queries from external stakeholders through various methods of communication.
• Drawdown of US loan disbursements from G5 US Government website and ensure allocation of funds to student accounts in a timely and accurate manner in line with US Government regulations.
• Manage Heriot Watt Services banking and credit card receipts by maintaining monthly spreadsheets.
• Provide daily bank statement information to Business Services Oriam to facilitate in reconciling to the daily report from Business Services Oriam and action all related inter account transfers.
• Perform monthly bank account reconciliations to General ledger for relevant account nominals.
• Assist the Treasury Manager with updating the daily and weekly cashflow documents with daily banking transactions to provide the GCFO with the relevant data on matters of liquidity.
• Ensure that payment BACS files are loaded into the payments systems, and exceptions handled promptly.
• Assist in the production and implementation of new procedures in Treasury.
• Provide financial information to stakeholders when required, ensuring only relevant information is disclosed.
• Receive and monitor new requests for the Online Store from various departments, verifying all data to ensure it meets the requirements of the Online Store and Fusion.
• Creation of new items for the online store and associated maintenance.
• Provide reports where required for the Online Store.

Person Specification

These are the criteria on which the short-listing and recruitment selection will be made.

Essential

• Educated to SCQF Level 6 or similar or equivalent experience
• Experience of working within a similar environment as outlined above
• Competent in the use of relevant IT packages
• Well-developed interpersonal skills
• Demonstrable professional and proactive approach
• Demonstrable ability to work quickly, flexibly and accurately in a dynamic, changing and pressured environment
• Demonstrable provision of excellent customer service.

Desirable

• Specific subject qualification if required
• Professional Qualification or memberships of Professional body (if applicable)
• Experience of Higher Education
• Specific IT software package knowledge, including Oracle Financials, Barclays.net and other University financial systems

Applications can be submitted until 23:55 on Thursday 17th September 2026.

About Heriot-Watt University

At Heriot Watt we are passionate about our values and look to them to connect our people globally and to help us collaborate and celebrate our success through working together. Our research programmes can deliver real world impact which is achieved through the diversity of our international community and the recognition of creative talent that connects our global team.
Our flourishing community will give you the freedom to challenge and to bring your enterprising mind and to help our partners with solutions that can be applied now and in the future. Join us and Heriot Watt will provide you with a platform to thrive and work in a way that also helps you live your life in balance with well-being and inclusiveness at the heart of our global community.
Heriot-Watt University is committed to securing equality of opportunity in employment and to the creation of an environment in which individuals are selected, trained, promoted, appraised and otherwise treated on the sole basis of their relevant merits and abilities. Equality and diversity are all about maximising potential and creating a culture of inclusion for all.
Heriot-Watt University values diversity across our University community and welcomes applications from all sectors of society, particularly from underrepresented groups. For more information, please see our website https://www.hw.ac.uk/uk/services/equality-diversity.htm and also our award-winning work in Disability Inclusive Science Careers https://disc.hw.ac.uk/ .
We welcome and will consider flexible working patterns e.g. part-time working and job share options.
Use our total rewards calculator: https://www.hw.ac.uk/about/work/total-rewards-calculator.htm to see the value of benefits provided by Heriot-Watt University.