Senior Team Administrator

Surrey County Council; Reigate; On-site; GBP 80,000 - 100,000; Full time

Job summary

A local government authority in Reigate is seeking a Senior Team Administrator to support the Business Support Team within the Surrey Safeguarding Children Partnership. This hybrid role involves organizing multiagency meetings, maintaining data, and assisting with various projects. The ideal candidate will have strong administrative experience, exceptional communication skills, and proficiency in Microsoft Office. Competitive salary and benefits are offered.

Benefits

26 days' holiday

Option to buy up to 10 days of additional leave

Local government salary-related pension

Up to 5 days of carer's leave

Employee Assistance Programme

Learning and development resources

Wellbeing and lifestyle discounts

Qualifications

• Ability to take a proactive approach to work.
• Experience of working with confidential information.
• Excellent written and oral communication skills.

Responsibilities

• Organise multiagency meetings.
• Maintain spreadsheets and produce minutes and reports.
• Assist with partnership projects.

Skills

Administration experience in a busy office environment

Excellent customer service and communication skills

Experience in minuting complex meetings

Excellent IT skills

Organisational skills

Team collaboration

Mentoring junior members

Tools

Microsoft Office (Outlook, Excel, Word, PowerPoint, SharePoint)

Job description

• Location: Woodhatch Place, 11 Cockshot Hill, Reigate, Surrey, RH2 8EF

Description

We are committed to the development of our workforce. This position is only available to applicants who already work for Surrey County Council. We thank you for your interest in our roles and would encourage you to review our vacancies which are open to all.

The starting salary for this role is £30,647 per annum based on a 36 hour working week.

We are excited to be hiring a new Senior Team Administratorto be part of our Business Support Team within the Surrey Safeguarding Children Partnership (SSCP) on a permanent basis. The position will be based at our Woodhatch Place office in Reigate, but you may be required to travel to other offices within the county for meetings or events.

This role is open to hybrid working, meaning you will be required to work in the office a minimum of two days per week, to support with meetings and collaborate with colleagues with the remainder of the week worked from home. Please note however that office days will vary week by week dependent on requirements and schedules so candidates must be flexible.

Our Offer to You

• 26 days' holiday, rising to 28 days after 2 years' service and 31 days after 5 years' service
• Option to buy up to 10 days of additional annual leave
• A generous local government salary related pension
• Up to 5 days of carer's leave and 2 paid volunteering days per year
• Paternity, adoption and dependents leave
• An Employee Assistance Programme (EAP) to support health and wellbeing
• Learning and development hub where you can access a wealth of resources
• Wellbeing and lifestyle discounts including gym, travel, and shopping
• A chance to make a real difference to the lives of our residents

About the Team

The Surrey Safeguarding Children Partnership (SSCP) works together to provide robust safeguarding governance and dynamic strategic leadership which drives practice improvement. Our team supports the effective running of the Surrey Safeguarding Children Partnership and its Sub-Groups. As a Senior Team Administrator in the SSCP Development Team you will play a key role in the provision of high quality and responsive support to the Partnership.

About the Role

You will organise multiagency meetings on behalf of the Partnership, liaising with professionals from a wide range of agencies across Surrey. You will also keep track of information by updating and maintaining spreadsheets and produce high quality and accurate minutes and reports; subsequently distributing these to involved parties, ensuring timescales are met.

The successful candidate will need to be highly organised, willing to take responsibility, able to use their initiative and be comfortable setting your own priorities to meet deadlines. You will also be required to assist with other partnership projects as required.

Excellent interpersonal skills are essential along with a high level of written and oral communication skills. You will have experience of working with highly confidential, sensitive information and be used to working under pressure and to tight deadlines.

Your Application

In order to be considered for shortlisting, your application will clearly evidence the following skills and align with our behaviours :

• Prior administration experience in a busy office environment.
• Ability to work as part of a team within existing protocols and procedures whilst being proactive and using your initiative within the scope of the role.
• Excellent customer service and communication skills
• Experience in minuting complex meetings, typing directly onto a laptop.
• Excellent IT skills and proficiency in using Microsoft Office (Outlook, Excel, Word, PowerPoint and SharePoint).
• Ability to take a confident, organised, and proactive approach to your work.
• Experience of mentoring junior members of a team
• Commitment to your own professional development

To apply, we request that you submit a CV and you will be asked the following 3 questions:

• Please outline your administration experience and skills that are relevant to this role.
• Note taking support to meetings is a large part of this role. Please give evidence, with examples, of your laptop note taking experience.
• Please describe, and give examples, of how you maintain good customer service.

Before submitting your application, we recommend you read the job description & Our Life at Surrey handbook to get an insight into working at Surrey.

For an informal discussion please contact Caroline Raper via email.

We look forward to receiving your application, please click on the apply online button below to submit.

The job advert closes at 23:59 on the 2nd November 2025 with interviews planned to follow via Teams.

The interview will include a number of competency questions followed by a note taking test and should last approximately 60 minutes.

A basic DBS 'Disclosure and Barring Service' check for regulated activity (formerly known as CRB) will be required for this role.

Local Government Reorganisation

Surrey County Council is undergoing Local Government Reorganisation, moving from a two-tier system to new unitary councils in April 2027. Your role will transfer with current terms and conditions to one of these new councils, supporting local devolution and greater powers for our communities.

We are a disability confident employer which means if you have shared a disability on your application form and have evidenced you meet the minimum criteria, we guarantee you an interview.

Your skills and experience truly matter to us. From application to your first day, we're committed to supporting you with any adjustments you need, we value inclusion and warmly welcome you to join and help build a workplace where everyone belongs.