Senior Talent Acquisition Administrator

Havas Lynx; Manchester; Hybrid; GBP 70,000 - 100,000; Full time

Benefits offered by this job

Hybrid Working – 3 days in the office

28 days annual leave + Bank Holidays

Life insurance (4x salary)

Company pension scheme

Wellbeing programme including sports clubs

Cycle to work

Season ticket loan

Job summary

A leading healthcare communications agency located in Manchester is seeking a Senior Talent Acquisition Coordinator to manage recruitment processes and oversee freelance resourcing. The ideal candidate will be organized, detail-oriented, and possess strong communication skills, with experience in administrative or recruitment roles. This position offers a hybrid working model and a range of benefits including generous annual leave and learning opportunities.

Qualifications

• Previous experience in an administrative or recruitment role.
• Highly organized with exceptional attention to detail.
• Excellent communication skills and a friendly, approachable attitude.
• Excellent communication skills and a collaborative attitude.

Responsibilities

• Manage recruitment processes for permanent roles.
• Source freelance talent using platforms like LinkedIn.
• Build strong relationships with Operations, HR, and IT teams.
• Build relationships with Operations, HR and IT for smooth onboarding.
• Act as the first point of contact for freelance queries.
• Draft contracts, manage trackers, and ensure IR35 and insurance compliance.
• Maintain documentation and quality control across processes.
• Mentor and guide junior team members.
• Liaise with suppliers such as Parasol and Kingsbridge.
• Manage and maintain the pool of freelance talent.

Skills

Organizational skills

Attention to detail

Communication skills

Familiarity with Microsoft Office

LinkedIn sourcing techniques

Tools

LinkedIn

Job description

Direct message the job poster from Havas Lynx

Head of Talent Acquisition at Havas Health Network (UK) & Havas Lynx | I'm hiring!

Are you passionate about creating advertising that not only informs but also transforms lives within the healthcare sector?

At Havas Lynx, a global advertising agency at the forefront of healthcare communications, we combine unmatched creativity, extensive expertise, and a deep understanding of the pharmaceutical and healthcare field. Our communications resonate deeply with audiences and adhere to the highest standards of healthcare advertising.

Committed to driving meaningful change—a change built on a foundation of rich experience, inspired by innovation, and confirmed through our proven track record—we work in close partnership with healthcare professionals, patients, carers, and leading pharmaceutical brands to navigate the complex challenges of today's healthcare landscape. Our approach blends strategic insights and deep scientific acumen with cutting-edge creativity and digital innovation, crafting campaigns and solutions that significantly improve people's lives.

We’re a team of over 400+ people in Manchester and London, with a history spanning over 35 years and an ever-evolving future. You can get a feel for the #LYNXLife through our YouTube #LYNXLife playlist, Instagram, Facebook, LinkedIn, and Twitter.

Everything this company achieves—every life it saves, every penny it makes, every policy it changes, every award it wins—is down to everyone who works here.

Please note that this role is based in Manchester, and our current hybrid working arrangement requires office attendance on Mondays, Tuesdays, and Thursdays.

Summary of the Role

As a Senior Talent Acquisition Coordinator, you’ll play a key role in our established Talent Acquisition team. Reporting to the Head of Talent Acquisition, you’ll manage recruitment processes for permanent roles and oversee freelance resourcing across multiple teams. This is a dynamic position that blends administration, stakeholder engagement, and talent sourcing.

What You Can Expect to Be Doing

• Managing the approval process for internal freelance requests.
• Sourcing freelance talent on time and within budget using platforms like LinkedIn.
• Handling end-to-end recruitment for junior roles.
• Building strong relationships with Operations, HR, and IT teams to ensure smooth onboarding.
• Acting as the first point of contact for freelance-related queries.
• Drafting contracts, managing trackers, and ensuring compliance with IR35 and insurance requirements.
• Maintaining accurate documentation and quality control throughout all processes.
• Providing mentorship and guidance to junior team members.
• Liaising with suppliers such as Parasol and Kingsbridge.
• Managing and maintaining our pool of freelance talent.

This Role Could Be a Great Fit for You If

• You have previous experience in an administrative or recruitment role.
• You’re highly organised with exceptional attention to detail.
• You’re confident using Microsoft Office and familiar with LinkedIn sourcing techniques.
• You have excellent communication skills and a friendly, approachable attitude.
• You enjoy working collaboratively and supporting others.
• You’re proactive about learning and personal development.

What you can expect from us

A supportive and challenging environment in which you will have the opportunity to learn, grow, and make an impact that matters. We put a huge investment into #LYNXLife and our #LXAcademy internal programmes. It’s a unique initiative that aims to reward hard work, reduce pressures, and ensure that we can all enjoy our time at Lynx. Our strategy is to build capabilities internally and inspire the best talent, so we can continue to deliver on our mission.

You can also expect a whole host of benefits, including:

• Hybrid Working – 3 days in the office (flexible working options are available for in-office days)
• Starting holiday allowance of 28 days annual leave + Bank Holidays, with increasing allowance connected to length of service
• Option to buy, carry or sell holidays
• Early Friday finish throughout the year
• Seasonal working hours
• Enhanced family leave, pay and return to work benefit scheme
• Extensive L&D support
• Sabbatical opportunities
• Season ticket interest free loans for travel
• Cycle to work scheme
• Life insurance (4x salary)
• Company pension scheme
• Fully compensated company events
• Wellbeing programme including sports clubs, discounted gym memberships, free onsite flu vaccinations, extended lunch breaks on Wellness Wednesdays and much more
• 24/7 access to a free, confidential and independent Employee Assistance Programme

Get in touch to find out how we can make an impact that matters together.