Senior Recruitment Administrator

Havas Health & You; Manchester; Hybrid; GBP 35,000 - 45,000; Full time

Job summary

A leading healthcare communications agency in Manchester is seeking a Senior Talent Acquisition Coordinator to enhance their Talent Acquisition team. The role involves managing recruitment processes, freelance sourcing, and ensuring operational excellence. Ideal candidates will have strong organizational skills, experience in administration or recruitment, and proficiency in Microsoft Office and LinkedIn. This position offers a hybrid working model requiring office attendance on select days.

Qualifications

• Previous experience in an administrative or recruitment role.
• Confident using Microsoft Office and familiar with LinkedIn sourcing.
• Excellent communication skills and a friendly attitude.

Responsibilities

• Manage approval process for internal freelance requests.
• Source freelance talent on time within budget.
• Handle end-to-end recruitment for junior roles.
• Build relationships with Operations, HR, and IT teams.
• Act as first contact for freelance-related queries.
• Draft contracts and manage compliance.
• Maintain accurate documentation throughout processes.
• Provide mentorship to junior team members.
• Liaise with external suppliers for operations.
• Manage pool of freelance talent.

Skills

Organizational skills

Attention to detail

Communication skills

Tools

Microsoft Office

LinkedIn

Job description

Agency : Havas Lynx

Job Description :

Are you passionate about creating advertising that not only informs but also transforms lives within the healthcare sector?

At Havas Lynx, a global advertising agency at the forefront of healthcare communications, we combine unmatched creativity, extensive expertise, and a deep understanding of the pharmaceutical and healthcare field. Our communications resonate deeply with audiences and adhere to the highest standards of healthcare advertising.

Committed to driving meaningful change—a change built on a foundation of rich experience, inspired by innovation, and confirmed through our proven track record—we work in close partnership with healthcare professionals, patients, carers, and leading pharmaceutical brands to navigate the complex challenges of today's healthcare landscape. Our approach blends strategic insights and deep scientific acumen with cutting‑edge creativity and digital innovation, crafting campaigns and solutions that significantly improve people’s lives.

We’re a team of over 400+ people in Manchester and London, with a history spanning over 35 years and an ever‑evolving future. You can get a feel for the #LYNXLife through our YouTube #LYNXLife playlist, Instagram, Facebook, LinkedIn, and Twitter.

Everything this company achieves—every life it saves, every penny it makes, every policy it changes, every award it wins—is down to everyone who works here.

Please note that this role is based in Manchester, and our current hybrid working arrangement requires office attendance on Mondays, Tuesdays, and Thursdays.

Summary of the Role

As a Senior Talent Acquisition Coordinator, you’ll play a key role within our established Talent Acquisition team. Reporting to the Head of Talent Acquisition, you’ll focus on administrative excellence and process management, ensuring smooth operations and overseeing freelance resourcing. You’ll handle scheduling, documentation, compliance checks, paperwork for new starters, and stakeholder communication to keep everything running seamlessly.

What You Can Expect to Be Doing

• Managing the approval process for internal freelance requests.
• Sourcing freelance talent on time and within budget using platforms like LinkedIn.
• Handling end‑to‑end recruitment for junior roles.
• Building strong relationships with Operations, HR, and IT teams to ensure smooth onboarding.
• Acting as the first point of contact for freelance‑related queries.
• Drafting contracts, managing trackers, and ensuring compliance with IR35 and insurance requirements.
• Maintaining accurate documentation and quality control throughout all processes.
• Providing mentorship and guidance to junior team members.
• Liaise with external suppliers to manage and coordinate relationships, ensuring seamless operations.
• Manage and maintain our pool of freelance talent.

This Role Could Be a Great Fit for You If

• You have previous experience in an administrative or recruitment role.
• You’re highly organised with exceptional attention to detail.
• You’re confident using Microsoft Office and familiar with LinkedIn sourcing techniques.
• You have excellent communication skills and a friendly, approachable attitude.