Senior Purchase Ledger Officer

South Lakes Housing; Swinton; On-site; GBP 30,000 - 36,000; Full time

Benefits offered by this job

Pension

25 days annual leave (+Bank holidays)

Job summary

Portus Supported Housing is seeking a Senior Purchase Ledger Officer in Swinton for a hybrid role. You will lead a small team and drive accurate processing of invoices, credits, and supplier payments to statutory standards.

The role requires meticulous attention to detail, initiative, and proactive problem-solving to improve processes. The package includes pension and generous annual leave in a flexible working environment.

Qualifications

• Experience in processing invoices, credit notes and supplier payments.
• Ability to manage a small team and coordinate financial tasks.
• Comfort with working to financial regulations and month-end activity.

Responsibilities

• Manage a small team within the purchase ledger function.
• Ensure accurate and timely processing of invoices, credit notes and supplier payments.
• Code expenditures correctly and resolve invoice or supplier queries.
• Monitor the Finance mailbox and obtain invoice approvals.
• Complete supplier statement reconciliations and support month-end accruals.
• Review payment runs and process direct debits, expenses and cards.
• Maintain supplier details within the Financial Management System (FMS).
• Support VAT recovery procedures where applicable.

Skills

Attention to detail

Proactive mindset

Self-motivated

Analytical thinking

Tools

FMS (Financial Management System)

Job description

Senior Purchase Ledger Officer - Swinton - Hybrid - Up to £33,000 + Benefits

Portus Supported Housing is entering an exciting new chapter following the successful merger of Bespoke Supportive Tenancies (BeST) and Westmoreland Supported Housing. Bringing together two established organisations with shared values and purpose has been a significant journey of change and transformation. Now emerging from that transition with a clear identity and renewed ambition, Portus manages 2,340 homes across England and Wales, united by one purpose: Safe Spaces for Independent Living.

As Portus looks to the future, appointing the right people will be key to building on this positive momentum and shaping the next stage of its journey. This is an exciting time to join the organisation at a pivotal time - helping to embed positive change, strengthen its culture and ensure Portus continues to provide safe, stable homes where people can live with confidence, dignity and independence.

We are seeking to recruit to the position of Senior Purchase Ledger Officer.

Key Responsibilities

• Manage a small team
• Manage the accurate and timely processing of invoices, credit notes and supplier payments in line with Financial Regulations.
• Ensure expenditure is correctly coded and resolve invoice or supplier queries.
• Monitor the Finance mailbox and obtain relevant invoice approvals.
• Complete supplier statement reconciliations and support month-end accruals.
• Review payment runs and process direct debits, expenses, credit/debit cards and petty cash.
• Maintain and verify supplier details within the Financial Management System (FMS).
• Ensure VAT recovery procedures are followed where applicable.
• Liaise with local authorities, utility providers, suppliers and internal departments to resolve queries and process authorised payments.
• Manage and support Purchase Ledger Officers, including performance, training and development.
• Reconcile purchase ledger balances and investigate outstanding items.
• Support budgeting, year-end audit, statutory accounts and wider Finance team activities.
• Maintain accurate records, process documentation and compliance with policies, training and KPIs.

We are looking for someone who is proactive, self-motivated and confident working on their own initiative, with excellent attention to detail and a genuine desire to make a difference. More important than qualifications is your mindset - we want someone who will take ownership, spot opportunities for improvement and bring ideas that will enhance and develop the role over time.

Benefits:

• to £33,000
• Pension
• 25 days annual leave (+Bank holidays) increasing by 1 days per completed year of service to 30 days